- Work for a leading household name in the Australian banking sector
- Stunning modern offices located close to public transport
- 2-month Facilities Coordinator contract, starting immediately
This is an exciting opportunity to join a leading Australian financial institution with a strong national footprint and global reach, recognised for its stability, scale, and industry leadership. Our client is seeking a Help Desk Facilities Coordinator on a 2-month contract. This role plays an integral part in ensuring the office facilities are operating at the highest standard and that all stakeholders are fully supported within a premium office environment.
To be considered for this role, you must be immediately available with no planned leave over the next two months. Previous experience in a facilities coordinator role, or similar, is required. If you’re looking for your next opportunity, please apply.
The Responsibility
This position requires initiative, attention to detail and the ability to adapt quickly. Responsibilities include but are not limited to:
- Support day-to-day facilities coordination, including scheduling, task tracking, and maintenance activities
- Act as a key contact for internal stakeholders and vendors regarding maintenance requests, repairs, and service delivery
- Manage incoming facilities requests via phone and email, ensuring timely response and resolution
- Liaise with contractors and suppliers to ensure works are completed efficiently, cost-effectively, and to standard
- Maintain strong working relationships across teams to support smooth and responsive facilities operations
The Expertise
The ideal candidate will have 1+ years of facilities experience within a corporate environment. You will understand corporate expectations while bringing a warm, approachable, and professional manner. You will be reliable, resilient, and a natural problem-solver who enjoys both autonomous work and structured operational tasks. Strong MS Office skills and the ability to quickly learn new systems will be highly valued.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Victoria Lister is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Up to $70k inclusive of superannuation, experience dependent
- North Sydney location | Easily accessible by public transport
- Supportive & team-oriented environment
The Opportunity
Join a growing, professional team in a hands-on Office Assistant role, supporting the day-to-day running of a busy office. This position blends front-of-house reception with core administrative and office support, making it ideal for someone early in their career looking to build strong foundational skills in a corporate environment.
Reporting to the Directors, you’ll be the first point of contact for clients and visitors, while also assisting with documentation, coordination, and general office operations behind the scenes. This role ius suited to someone who enjoys routine, takes pride in organisation, and is eager to learn and contribute to a supportive team environment.
The Responsibility
Responsibilities include, but are not limited to:
- Answering phones, greeting visitors, and managing meeting rooms
- Helping with general admin tasks and supporting the team day-to-day
- Keeping the office, kitchen, and common areas tidy and organised
- Restocking supplies and picking up groceries when needed
- Managing mail, deliveries, and couriers
- Assisting with simple data entry, filing, and keeping systems up to date
The Expertise
- 6–12 months experience in a Reception, Office Assistant, or similar administrative role
- A professional and friendly communication style, with confidence on the phone and in person
- Strong organisational skills, with the ability to manage tasks independently and stay on top of priorities
- High attention to detail and the ability to pick things up quickly and run with them
- A proactive, “see what needs doing” attitude, with confidence to take initiative without constant direction
- A positive, team-oriented approach, with the maturity to work autonomously while contributing to the wider team
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Caiti Elmore is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on a temporary and permanent basis.
- Up to $70k–$80k inclusive of superannuation, experience dependent
- North Sydney location | Easily accessible by public transport
- Supportive & team-oriented environment
The Opportunity
Join a growing, professional team as the operational backbone of the office, combining polished front-of-house reception with hands-on administration, and office operations support. Reporting to the Directors, you’ll be the first point of contact for clients and visitors while keeping campaigns, documentation and the office running smoothly behind the scenes. This is a fast-paced, varied role suited to someone who loves blending customer service, organisation and detail-driven admin.
The Responsibility
Responsibilities for the Admin Assistant role include, but are not limited to:
- Prepare and manage documentation, ensuring CRM, filing systems, and records are accurate and up to date
- Assist with coordination of projects and day-to-day operations, including liaising with suppliers, managing timelines, and supporting administrative processes
- Manage front-of-house operations including calls, visitor management, and meeting room coordination
- Support onboarding, calendar management, and general team administration
- Oversee office operations, ensuring a well-presented, fully stocked and smoothly running workplace
- Coordinate couriers, mail, deliveries, and act as the first point of contact for facilities and office needs
The Expertise
- Previous experience in a Reception, Office Coordinator or Operations/Admin role within a professional environment.
- Confident, professional phone manner and outstanding interpersonal skills, with the ability to build rapport with clients, visitors, tenants, suppliers and colleagues at all levels.
- Excellent organisational and time management skills, with the ability to juggle multiple priorities and meet deadlines in a fast-paced setting.
- Strong attention to detail and a proactive, “see what needs doing” approach.
- Intermediate Microsoft Office Suite experience and confidence working across CRMs and shared drives.
- Ability to work independently with limited supervision, while also contributing positively to a collaborative team culture.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Caiti Elmore is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on a temporary and permanent basis.
- Up to $85k inclusive of superannuation, experience dependent
- North Sydney | Easily accessible by public transport
- Work closely with a supportive, tight-knit team in a fast-paced, agile start-up environment
The Opportunity
Are you a motivated, organised, and detail-oriented graduate or early-career professional looking to start your career in office operations within commercial real estate? This is an exciting opportunity to join a fast-growing commercial real estate start-up as an Operations Coordinator.
In this hands-on role, you’ll support the smooth running of the office while learning how commercial property campaigns are managed from start to finish. Working closely with the Directors, you’ll assist with campaign coordination, administration, and marketing support, gaining exposure to the day-to-day operations of a growing commercial real estate business.
This role offers a supportive environment to build practical skills, learn on the job, and develop a strong foundation in commercial real estate operations. The office is based on the Lower North Shore, easily accessible by public transport, with parking available and plenty of cafés nearby.
Key Responsibilities
- Assist with coordinating commercial property campaigns, including photography, floorplans, videography, signage, and portal uploads.
- Support the management of property listings across RealCommercial, Commercial Real Estate, and Domain.
- Help prepare campaign documents such as pricing memos, agency agreements, information memorandums (IMs), submissions, and marketing reports.
- Liaise with clients, tenants, contractors, and suppliers under guidance to ensure campaigns run smoothly.
- Maintain organised digital folders, CRM records, and internal trackers.
- Provide day-to-day office and administrative support, including inspections, meetings, and diary coordination.
- Assist the Directors with general operational tasks and process improvements as you learn the business.
The Expertise
- 1-3 years’ experience in an administrative role (graduates are welcome!)
- Highly organised with good attention to detail and a willingness to learn.
- A proactive team player who thrives in a fast-paced environment and embraces continuous improvement.
- Strong communication skills and a positive, can-do attitude.
- Comfortable using technology, including Microsoft Office, Canva, and social media platforms (Instagram, LinkedIn, TikTok), or keen to learn.
- Interest in commercial real estate, office operations, and building a long-term career in the industry (experience in real estate, or marketing is a bonus, but not essential).
The Next Step
For a confidential discussion, please contact Caiti Elmore on 0455 825 369 or email caiti@assistantsydney.com.au. Alternatively, apply now with your updated resume.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on a temporary and permanent basis.
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