- Ongoing temporary role – 11th May start
- Combine administration, events and marketing in this exciting role!
- Conveniently located in the heart of Sydney CBD | Working from home flexibility
The Opportunity
Our client is a leading global investment management and research firm, highly regarded within the industry. Based in the heart of the CBD, they are seeking a proactive and committed Team Assistant to join their collaborative team. This is a varied role combining administration, marketing, and events, offering a balanced 50/50 split across marketing and administrative responsibilities. You will play a key role within the team, liaising with stakeholders across the business to ensure smooth delivery of initiatives.
The Responsibility
Your duties and responsibilities will include, but not be limited to:
- Managing end-to-end processes to ensure product timelines and lead times are met, with consistent follow-up
- Driving decision-making by proactively chasing updates and ensuring deadlines are met, particularly ahead of conferences
- Coordinating conference logistics including merchandise, collateral preparation, packaging, and distribution
- Supporting marketing activity, ensuring materials are prepared and delivered on time
- Managing memberships, records, and renewals
- Coordinating travel for the sales team including flights, accommodation, and transport
- Acting as a central point of coordination for incoming requests across multiple stakeholders
- Supporting ad hoc event logistics including interstate activities
- Working closely with internal teams to ensure seamless delivery of sales and marketing initiatives
The Expertise
The ideal candidate will have a minimum of 2 years’ experience in an administration or Team Assistant role. Experience across marketing and events will be highly regarded. You will be a motivated team player with strong relationship-building skills, able to engage confidently with both internal and external stakeholders. Highly organised with a creative flair, you will take ownership of tasks and contribute to the successful delivery of marketing initiatives. Strong communication skills are essential, with the ability to adapt your approach depending on the audience and situation.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Victoria Lister is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Join a long-established, privately owned asset management & investment business
- Highly varied Office Coordinator / Team Assistant role with real ownership
- $85k $95k plus superannuation | Inner City location
The Opportunity
We are partnering with a well-established private investment and asset management business with a long-standing history in Australia. Operating across multiple rural and investment assets, the organisation maintains a lean head office structure supporting broader operational sites and stakeholders.
Based in Sydney’s inner city within a small, close-knit corporate team, this is a highly trusted Office Coordinator / Team Assistant position that plays a central role in ensuring the smooth running of the business.
This is a stable, long-term opportunity offering genuine variety, ownership and exposure across office operations, compliance, executive support and administration. It would suit someone who enjoys being the organisational backbone of a small team and thrives in a hands-on, varied environment.
The Responsibility
This is a broad Office Coordinator / Team Assistant role combining office operations, administration and executive support.
Key responsibilities include:
- Oversee day-to-day office operations and maintain a professional, well-run environment
- Act as first point of contact for calls, visitors and general enquiries
- Liaise with contractors, service providers and external stakeholders
- Maintain structured digital and physical filing systems (SharePoint)
- Provide accounts administration support, including invoice processing and record management
- Assist with compliance tasks including ASIC documentation and internal reporting
- Coordinate quarterly Board meetings and support senior leadership with documentation and travel
- Support workers’ compensation administration and general WHS record keeping
- Provide ad hoc administrative support across the broader business
The Expertise
We are seeking a dependable and grounded professional who values stability and takes pride in being the backbone of a small team.
- 2–3+ years’ experience as an Office Coordinator, Team Assistant or similar
- Strong organisational skills with the ability to manage competing priorities
- A proactive, hands-on and solutions-focused approach
- High levels of discretion and professionalism
- Exposure to agriculture, investments or a family-owned environment (advantageous)
- A long-term mindset and desire to grow within a stable business
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Gioia Spano is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on a temporary and permanent basis.
- Join a long-established, privately owned asset management & investment business
- Highly varied Office Coordinator / Team Assistant role with real ownership
- $85k $95k plus superannuation | Inner City location
The Opportunity
We are partnering with a well-established private investment and asset management business with a long-standing history in Australia. Operating across multiple rural and investment assets, the organisation maintains a lean head office structure supporting broader operational sites and stakeholders.
Based in Sydney’s inner city within a small, close-knit corporate team, this is a highly trusted Office Coordinator / Team Assistant position that plays a central role in ensuring the smooth running of the business.
This is a stable, long-term opportunity offering genuine variety, ownership and exposure across office operations, compliance, executive support and administration. It would suit someone who enjoys being the organisational backbone of a small team and thrives in a hands-on, varied environment.
The Responsibility
This is a broad Office Coordinator / Team Assistant role combining office operations, administration and executive support.
Key responsibilities include:
- Oversee day-to-day office operations and maintain a professional, well-run environment
- Act as first point of contact for calls, visitors and general enquiries
- Liaise with contractors, service providers and external stakeholders
- Maintain structured digital and physical filing systems (SharePoint)
- Provide accounts administration support, including invoice processing and record management
- Assist with compliance tasks including ASIC documentation and internal reporting
- Coordinate quarterly Board meetings and support senior leadership with documentation and travel
- Support workers’ compensation administration and general WHS record keeping
- Provide ad hoc administrative support across the broader business
The Expertise
We are seeking a dependable and grounded professional who values stability and takes pride in being the backbone of a small team.
- 2–3+ years’ experience as an Office Coordinator, Team Assistant or similar
- Strong organisational skills with the ability to manage competing priorities
- A proactive, hands-on and solutions-focused approach
- High levels of discretion and professionalism
- Exposure to agriculture, investments or a family-owned environment (advantageous)
- A long-term mindset and desire to grow within a stable business
The Next Step
If you’re seeking a stable, people-facing role with variety, ownership, and long-term growth, we’d love to hear from you. If you’d like more information about the role, feel free to contact Gioia Spano for a confidential conversation on 0437 973 025. Alternatively, please apply on the link below.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on a temporary and permanent basis.
- Join a long-established, privately owned asset management & investment business
- Highly varied Office Coordinator / Team Assistant role with real ownership
- Up to $90,000 plus superannuation | Inner City location
The Opportunity
We are partnering with a well-established private investment and asset management business with a long-standing history in Australia. Operating across multiple rural and investment assets, the organisation maintains a lean head office structure supporting broader operational sites and stakeholders.
Based in Sydney’s inner city within a small, close-knit corporate team, this is a highly trusted Office Coordinator / Team Assistant position that plays a central role in ensuring the smooth running of the business.
This is a stable, long-term opportunity offering genuine variety, ownership and exposure across office operations, compliance, executive support and administration. It would suit someone who enjoys being the organisational backbone of a small team and thrives in a hands-on, varied environment.
The Responsibility
This is a broad Office Coordinator / Team Assistant role combining office operations, administration and executive support.
Key responsibilities include:
- Oversee day-to-day office operations and maintain a professional, well-run environment
- Act as first point of contact for calls, visitors and general enquiries
- Liaise with contractors, service providers and external stakeholders
- Maintain structured digital and physical filing systems (SharePoint)
- Provide accounts administration support, including invoice processing and record management
- Assist with compliance tasks including ASIC documentation and internal reporting
- Coordinate quarterly Board meetings and support senior leadership with documentation and travel
- Support workers’ compensation administration and general WHS record keeping
- Provide ad hoc administrative support across the broader business
The Expertise
We are seeking a dependable and grounded professional who values stability and takes pride in being the backbone of a small team.
- 2–3+ years’ experience as an Office Coordinator, Team Assistant or similar
- Strong organisational skills with the ability to manage competing priorities
- A proactive, hands-on and solutions-focused approach
- High levels of discretion and professionalism
- Exposure to agriculture, investments or a family-owned environment (advantageous)
- A long-term mindset and desire to grow within a stable business
The Next Step
If you’re seeking a stable, people-facing role with variety, ownership, and long-term growth, we’d love to hear from you. If you’d like more information about the role, feel free to contact Gioia Spano for a confidential conversation on 0437 973 025. Alternatively, please apply on the link below.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on a temporary and permanent basis.
- Join a global investment firm where your admin skills really make an impact
- Role commencing 1st April 2026 | Up to $50.00 per hour + superannuation
- Please note – only candidates with full, unrestricted Australian working rights will be considered
The Opportunity
Step into the world of global finance with one of the most respected wealth management firms worldwide. Based in prime CBD offices, this firm offers a compelling blend of prestige, professionalism, and strong culture.
They are seeking a proactive and highly capable Team Assistant who brings a positive attitude and a collaborative mindset. This is an excellent opportunity to join a close-knit, high-performing team that values growth, curiosity, and excellence.
The Responsibility
As Team Assistant, your responsibilities will be to:
- Coordinate and schedule client meetings, including agendas, materials, catering, and all meeting logistics;
- Manage global visitor schedules and support coordination across international offices;
- Assist with the planning and execution of company events;
- Maintain and manage managers’ and team calendars, ensuring alignment across global and local schedules;
- Coordinate meetings with global offices, including travel agendas, materials, and video/audio conferencing setup;
- Arrange travel and accommodation in line with company travel policies, including flights, hotels, ground transport, and itineraries;
- Process expense reports and reimbursements via Concur, reconcile credit card statements, and track expenses against budgets; and
- Provide administrative support including CRM data entry, invoicing and budget tracking, document formatting, and general filing and organisation.
The Expertise
- Highly organised with strong time management skills and exceptional attention to detail;
- Strong MS Office skills and strong overall technical proficiency;
- Excellent interpersonal and communication skills, with the ability to collaborate effectively across teams;
- Results-driven, demonstrating ownership, accountability, and a sense of urgency;
- A strong team player who proactively supports others when needed
The Next Step
If you would like further information on this opportunity, please call Jessica Duncan on 0499 072 705 for a confidential discussion. Alternatively, apply online with an updated resume today!
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Join a leading ASX-listed Australian real estate organisation.
- Play a key role in managing team operations and investor communications.
- Access real growth and progression opportunities within a high performing team.
The Opportunity
This is an exciting opportunity to join a leading Australian real estate organisation specialising in the ownership, management and development of premium office, industrial and retail assets. Known for delivering high quality spaces, the business fosters environments that support collaboration, innovation and growth. With a people first culture and a genuine commitment to sustainability and excellence, the organisation offers a dynamic workplace where employees are empowered to make an impact.
This Team Assistant role sits within the Funds Management division. You’ll work closely with domestic and global investors across a diverse portfolio of real estate and infrastructure assets, managing key institutional relationships, supporting capital partnerships, and contributing to strong, long term investment outcomes.
The Responsibility
- Manage complex diaries, daily tasks, and travel for multiple leaders, while coordinating investor projects and cross-team communications;
- Arrange meetings with full logistics including AV, catering, and bookings; process expenses, invoices, and reconciliations via Serko;
- Handle onboarding, events, document prep (agendas, minutes, reports), and ad-hoc support to ensure efficient team delivery;
- Assist the Executive Assistant with overflow and general ad hoc tasks as and when required.
The Expertise
- 2-3 years experience in a similar Personal Assistant/Team Assistant/Coordinator role within the financial services, professional services or property industry.
- Outstanding organisational, time management, and communication skills with keen attention to detail and interpersonal savvy.
- Embody collaborative, value-driven behaviours: rally teams, solve problems proactively, and innovate beyond the status quo.
- Higher School Certificate or equivalent; business/admin further education advantageous.
The Next Step
For a confidential discussion, please contact Issy Armati on 0417 937 303 or email isabella@assistantsydney.com.au. Alternatively, apply now with your updated resume.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on a temporary and permanent basis.
- Align with a global firm, but with the feel & culture of a boutique team!
- Excellent benefits including health & wellness & 1-day WFH
- Located in the heart of Melbourne’s CBD!
The Opportunity
Our client, a trusted name within the financial services sector, is seeking an experienced and proactive Team Assistant to provide executive-level support, as well as assist the broader team. This role suits a confident self-starter with strong communication and organisational skills, who can take ownership of team support, work autonomously and contribute effectively as part of a collaborative team. This is an exceptional opportunity for a highly capable professional to take on a substantive role, provide pivotal support and making a meaningful impact on the business.
The Responsibility
As Team Assistant, your responsibilities will include:
- Oversee the day-to-day office operations, including reception coverage, mail and couriers, office presentation, supply ordering, and coordination with facilities and IT teams;
- Coordinate domestic and international travel for the team, including complex itineraries, overseas visitor logistics, and accommodation and transport bookings;
- Manage expenses and reporting, including electronic coding and collation of monthly expenses, CRM data management and monthly/quarterly reporting;
- Support meetings, events, and external engagements, including scheduling, room and AV setup, catering, PowerPoint updates, compliance reviews, internal staff events and external event project management;
- Provide broad administrative support to the team, including document formatting, report preparation, printing and binding, calendar support, and ad hoc projects; and
- Assist the marketing team to support communications and materials, including email distribution, mailing lists etc.
The Expertise
- 2-3 years’ experience in a similar Team Assistant/Coordinator role, ideally within financial and/or professional services;
- A proactive, can-do all-rounder who enjoys variety, takes initiative and assumes ownership of tasks and issues as they arise;
- A forward-thinking problem solver who anticipates business needs, manages competing deadlines calmly and thrives in a fast-paced environment;
- A highly organised, detail-focused professional with the ability to lead tasks, communicate clearly and thoughtfully and follow through.
The Next Step
For a confidential discussion, please contact Jessica Duncan on 0499 072 705 or email jessica@assistantsydney.com.au. Alternatively, apply now with your updated resume.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on a temporary and permanent basis.
- Align with a global firm, but with the feel & culture of a boutique team!
- Excellent benefits including health & wellness & 1-day WFH
- Located in the heart of Melbourne’s CBD!
The Opportunity
Our client, a trusted name within the financial services sector, is seeking an experienced and proactive Team Assistant to provide executive-level support, as well as assist the broader team. This role suits a confident self-starter with strong communication and organisational skills, who can take ownership of team support, work autonomously and contribute effectively as part of a collaborative team. This is an exceptional opportunity for a highly capable professional to take on a substantive role, provide pivotal support and making a meaningful impact on the business.
The Responsibility
As Team Assistant, your responsibilities will include:
- Oversee the day-to-day office operations, including reception coverage, mail and couriers, office presentation, supply ordering, and coordination with facilities and IT teams;
- Coordinate domestic and international travel for the team, including complex itineraries, overseas visitor logistics, and accommodation and transport bookings;
- Manage expenses and reporting, including electronic coding and collation of monthly expenses, CRM data management and monthly/quarterly reporting;
- Support meetings, events, and external engagements, including scheduling, room and AV setup, catering, PowerPoint updates, compliance reviews, internal staff events and external event project management;
- Provide broad administrative support to the team, including document formatting, report preparation, printing and binding, calendar support, and ad hoc projects; and
- Assist the marketing team to support communications and materials, including email distribution, mailing lists etc.
The Expertise
- 2-3 years’ experience in a similar Team Assistant/Coordinator role, ideally within financial and/or professional services;
- A proactive, can-do all-rounder who enjoys variety, takes initiative and assumes ownership of tasks and issues as they arise;
- A forward-thinking problem solver who anticipates business needs, manages competing deadlines calmly and thrives in a fast-paced environment;
- A highly organised, detail-focused professional with the ability to lead tasks, communicate clearly and thoughtfully and follow through.
The Next Step
For a confidential discussion, please contact Jessica Duncan on 0499 072 705 or email jessica@assistantsydney.com.au. Alternatively, apply now with your updated resume.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on a temporary and permanent basis.
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