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Assistant Sydney - the most respected office support search firm in Australia.

Sydney

Level 3, 50 Pitt Street, Sydney NSW 2000

0417 937 303

Job description

Executive Assistant to COO | Global Brand

Job title : Executive Assistant - C SuiteLocation : Sydney

  • Recognisable global brand, with incredible employee perks
  • 1:1 to a fast paced COO who is looking for a business partner and confidant
  • Unique EA role offering exposure to projects and events

The Opportunity

With offices both globally and Australia wide, this company is an industry leader driving continued success for over 40 years. Lead by an entrepreneurial management team that has proved astute in driving substantial growth, they focus on exceeding customer expectations which has engendered strong brand loyalty.
They are currently seeking the talents of a high performing and highly proactive Executive Assistant, who can provide exemplary support to their COO.
Based in stunning Sydney CBD offices 5 days a week, this is the perfect opportunity for someone who will thrive in an incredibly busy role where you’ll be valued, challenged & most importantly a confidant to your executive.
  
The Responsibility
  
This role incorporates all of your traditional EA support, with a strong projects emphasis. Responsibilities will include but not be limited to:

  • Extensive diary management and scheduling;
  • High volume inbox, email and correspondence management;
  • Extensive travel coordination with the full suite of itineraries and prep packs;
  • Presentation and report preparation – including board papers;
  • Preparation of agendas, papers and action items for meetings;
  • Coordination of business events and conferences, lunches and dinners;
  • Invoice and expense approvals;
  • Managing and protecting the COO’s time and efficiency by confidently navigating many stakeholders and demands; and
  • Handling a variety of business projects utilising Excel, SharePoint and a variety of technology platforms.

The Expertise
  
To be considered for this position you will be an intelligent individual, self directed and able to function proactively, handling curve balls when required. Other qualities you possess include an eye for detail, tech savvy and able to read a room and tailor your style to your audience.
3+ years experience as an Executive Assistant with a strong projects skill set is what we will look to see on paper. You will have an intermediate to advanced knowledge of MS Office, particularly Excel, and an analytical mindset to go along with it. This COO is after someone eager and driven in work ethic to match their own.
  
The Next Step
 
We can wait a notice period for the right person, however interviews will commence immediately. Please contact Grace Jorgensen on 0499 910 241 with any questions that aren’t answered in the advert.

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We would love to hear from you.

Assistant Sydney - the most respected office support search firm in Australia.

Sydney

Level 3, 50 Pitt Street, Sydney NSW 2000

0417 937 303