• $110,000-130,000 package (inclusive of superannuation)
• Option for full-time or a 9-day fortnight, with flexible working occasionally
• Start before Christmas is preferred however a January start is also available!

The Opportunity

Our client is a boutique specialist advisory firm that provides services to the construction and infrastructure industries. On offer is the opportunity to join the firm as a permanent Office Manager, a critical hire for the business, as you will need to ensure a systematic approach to the running of its daily operations. Moreover, you will be involved in a variety of projects and initiatives aimed at improving the efficient of the business and supporting the overall growth of the firm. You will wear multiple hats in this role, with administrative duties spanning across the following areas: human resources, finance, marketing, and of course, working closely with the Managing Director. You’ll be joining a welcoming, hardworking, dynamic, close-knit team who needs some TLC on their administrative duties. The opportunity is optional for fulltime or a 9-day fortnight, with flexible working occasionally available. The office is in an optimal location in the Sydney CBD, with access to multiple public transport options and plenty of shops and restaurants nearby.

The Responsibility

Below is an extract of the job description; a full document will be shared during the briefing interview.
  
Office Management and Administration

• Meeting Coordination, including recording minutes, distributing and tracking actions ;
• Assist with the preparation and implementation of templates and precedents;
• Proactively identify proactively and address areas of the business that require change/improvements;
• Assist with the management and operations of the Brisbane office;
• Event coordination (internal & external);
• Coordinate with IT consultants and suppliers;
• Collaborate with the Managing Director and management team;
• Occasionally assist the MD with scheduling activities and personal matters;
• Regularly explore opportunities to relieve the managing director of administrative and ‘back of house’ tasks to allow more focus on business development, services delivery and business planning tasks.

People/HR

• Schedule performance reviews, ensuring these are regularly logged in Employment Hero;
• Coordinate onboarding and offboarding processes;

Marketing

• Assist with proposal preparation;
• Work with external marketing consultants to develop new collateral;
• Manage the firm’s LinkedIn platform and website;

Finance

• Work with the company bookkeeper to ensure accounts actions are undertaken, including monthly reporting and receivables management;
• Process disbursements and expenses;
• Prepare draft invoices.

The Expertise

The ideal candidate will have a minimum of 5 years’ experience in a similar Office Manager or Administration Manager role, ideally within an operational-focused organisation. You will possess excellent communication and interpersonal skills, have the ability to prioritise and multitask, and impeccable time management skills. We are looking for someone with a sound understanding of the full MS Office Suite, and any additional experience with HR or Finance systems is highly regarded. If you have previously worked in the legal or consulting industries, it would be considered advantageous. Your ability to juggle competing priorities with ease and confidence to build relationships with stakeholders will see you succeed in this role!

The Next Step

To be considered for this position, please submit your up-to-date resume ASAP. Isabella Armati will be reviewing applications and will be in touch with feedback. For confidential enquiries please phone 0417 937 303.