• A varied and impactful role with exposure to senior stakeholders
• Collaborative, close-knit & professional environment 
• CBD fringe location | Gorgeous office space

The Opportunity

Our client is a respected and established private family office, with a proven track record in investment success. Their diverse portfolio of funds and privately owned businesses is guided by family leadership and genuine commitment to responsible growth, long-term relationships and supportive-working environment. This Office Manager opportunity offers long-term stability and the scope to shape and take ownership of the role.

This unique opportunity is suited to an experienced, proactive and highly organised Office Manager, where you will be responsible for the smooth day to day operation of the office, working closely with the executives and directors, as well as external service providers. It will allow for autonomy and the opportunity to contribute to both operational and governance activities.

The Responsibility
 
Your responsibilities as the Office Manager will include, but not be limited to:

• Oversee the day-to-day running of the family office, including office operations, meeting coordination, and general administrative support;
• Coordinate building and office maintenance, including managing service providers and contractor schedules;
• Manage incoming calls and enquiries with professionalism, discretion, and confidentiality;
• Act as a central point of coordination between family members, directors, contractors, and external suppliers;
• Assist with the preparation of family and board meetings, including agendas, documentation, and tracking of actions;
• Provide administrative support to Executives and the Company Secretary, including governance documentation and filings;
• Manage calendars, appointments, supplier coordination, and follow-ups to ensure timely execution of key activities; and
• Provide general administrative and ad hoc support as required.

The Expertise

• Proven experience in an Office Manager or similar role, ideally within a family office, or corporate environment;
• Highly organised with strong attention to detail and the ability to manage competing priorities;
• Professional, discreet, and confident in dealing with senior stakeholders;
• Strong communication and interpersonal skills;
• Tech-savvy, with experience using document management systems (e.g. SharePoint);
• A proactive, hands-on approach with a willingness to support across all aspects of the office.

The Next Step

If this role aligns with your experience and career objectives, please apply via the link. Jessica Duncan is managing the search and will respond to candidates progressing to the next stage.

Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.