- Up to $40ph + super | Immediate start | Gladesville
- Temp-to-perm opportunity | Warm & supportive team culture
- Varied admin, payroll & accounts role | Flexible hours
The Opportunity
Assistant Sydney is partnering with a highly regarded Australian business to recruit an Administration & Accounts Assistant into a varied, hands-on position supporting their close-knit office team based in Gladesville.
This is a genuinely lovely team environment – supportive, down-to-earth, and highly collaborative – suited to someone who enjoys being part of a smaller office where everyone contributes and works closely together.
Initially stepping in to assist with upcoming leave coverage, the role has strong long-term potential, with the opportunity to transition into a permanent position for the right person.
This opportunity will suit someone who enjoys a blend of administration, data entry, payroll support, and accounts tasks within a busy, fast-paced office environment.
The Role
Working closely with the wider office team, responsibilities will include:
- Payroll processing support
- High-volume data entry of supplier invoices
- Checking contractor invoices against hours worked
- Accounts payable administration
- General office administration and team support
- Assisting with filing, document management, and office coordination tasks
This is a Monday to Friday onsite role based in Gladesville, with flexibility around working hours where required.
The Expertise
This role suits someone who enjoys being part of a collaborative team environment and takes pride in being reliable, organised, and detail-oriented.
You will have:
- Previous administration and/or accounts support experience
- Strong data entry skills with high attention to detail
- Confidence using Microsoft Excel and Word
- Strong written and verbal communication skills
- A mature, team-focused attitude
- MYOB experience highly regarded
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Gioia Spano is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Work for a leading household name in the Australian banking sector
- Stunning modern offices located in Docklands
- 6-month contract | 25th May start
This is an exciting opportunity to join a leading Australian financial institution with a strong national footprint and global reach, recognised for its stability, scale, and industry leadership. Our client is seeking an Assistant Facilities Manager for a 6-month contract. This role is integral to ensuring office facilities operate to the highest standard and that all stakeholders are supported within a premium office environment.
To be considered for this role, you must be immediately available and have previous experience in a Facilities Coordinator or Assistant Facilities Manager role. If you are looking for your next opportunity, please apply.
The Responsibility
This position requires initiative, attention to detail and the ability to adapt quickly. Responsibilities include but are not limited to:
- Support day-to-day facilities coordination, including scheduling, task tracking, and maintenance activities.
- Act as a key point of contact for internal stakeholders and vendors regarding maintenance requests, repairs, and service delivery.
- Assist with financial processes, ensuring all management requirements are completed accurately and on time.
- Manage monthly accruals and forecasts in line with budgeting requirements.
- Raise and action Workplace tickets via the internal ticketing system, ensuring timely closure to meet KPIs.
- Oversee and coordinate all hard services onsite.
- Implement and maintain safety procedures to support a safe working environment.
- Issue work orders and purchase orders to vendors through online systems and platforms.
The Expertise
The ideal candidate will have 3+ years of facilities experience within a corporate environment. You will understand corporate expectations while bringing a warm, approachable, and professional manner. You will be reliable, resilient, and a natural problem-solver who enjoys both autonomous work and structured operational tasks. Strong MS Office skills and the ability to quickly learn new systems will be highly valued.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Victoria Lister is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Corporate reception & workplace experience | Global corporate environment
- Ongoing contract | Immediate start | Fortitude Valley
- Fast-paced, varied role | Great team culture
The Opportunity
We are partnering with a leading global corporate business to recruit a Receptionist into a dynamic, front-facing position supporting a busy corporate office environment.
Acting as the face of the business, you’ll play a key role in ensuring the workplace runs seamlessly day-to-day – supporting across reception, office operations, meeting coordination, onboarding, and general workplace experience.
It’s a fantastic opportunity for an immediately available temp who enjoys variety, thrives in a fast-paced environment, and can quickly become a trusted go-to support across the office.
The Role
You’ll be stepping into a busy corporate environment, quickly getting up to speed and ensuring a seamless experience for staff, visitors, and contractors.
Responsibilities will include:
- Managing reception and welcoming visitors professionally
- Handling incoming calls and reception inbox management
- Supporting meeting room coordination and internal event logistics
- Assisting with onboarding coordination for new starters
- Liaising with Facilities, IT, and Security teams
- Managing incoming/outgoing mail and deliveries
- Providing ad hoc administrative and workplace support
- Acting as a reliable, adaptable support across day-to-day office operations
The Expertise
This role suits someone who enjoys being the face of the office and can confidently operate in a corporate, fast-moving environment.
You will have:
- Previous reception, workplace, concierge, or office coordination experience
- Strong communication and stakeholder management skills
- A proactive, hands-on approach
- The ability to multitask and work autonomously
- Professional presentation and a positive, team-focused attitude
- The ability to hit the ground running immediately
- Full Australian working rights (Australian Citizen or Permanent Resident required)
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Gioia Spano is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Permanent opportunity – immediate availability required
- Key operational role | Deliver outstanding service to clients
- Plenty of responsibility & growth | CBD office + WFH flex
The Opportunity
Our client is a well-established professional services firm located in the CBD, renowned for its strong market reputation and impressive client portfolio. The team is close-knit, high-performing, and seeking an experienced, confident Customer Experience Specialist to join them. This is a varied and dynamic role, providing end-to-end support across the full customer lifecycle and ensuring exceptional service delivery.
Given the collaborative nature of the team, there is significant scope to take ownership of processes, further develop an HR skillset and contribute to continuous improvement initiatives, making this a highly visible and impactful role.
The Responsibility
As a Customer Experience Specialist, your responsibilities will include:
- Acting as the first point of contact for clients and workers, managing onboarding requirements, queries, and issue resolution
- Coordinating worker administration including document management, compliance checks, and database maintenance
- Supporting payroll, invoicing, and other operational services to ensure accurate and timely delivery
- Managing HR escalations, including terminations, performance management, and ad hoc queries
- Maintaining workplace health & safety records and Workcover matters
- Preparing and distributing client reporting and analysis as required
- Supporting marketing communications and initiatives, including newsletters and client updates
The Expertise
The successful candidate will have 2+ years’ experience in customer service, HR administration, contractor management, or a related field. You will bring exceptional communication skills, a proactive approach, and strong organisational ability. Advanced MS Office skills, experience with CRM systems, and a meticulous attention to detail are essential.
You are solutions-focused, flexible, and thrive in a fast-paced environment where no two days are the same. Knowledge of payroll, recruitment, or compliance regulations is highly desirable.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Victoria Lister is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- $35 per hour + super | Medical Secretary | Cardiology clinic
- Kogarah location | 5-minute walk from train station
- Part-time, 3 days per week (Wed–Fri, 8:30am–5:00pm)
The Opportunity
Assistant Sydney is proud to partner with a well-established cardiology clinic based within a private hospital setting, seeking an experienced Medical Secretary to join their close-knit team.
This is a fantastic opportunity to step into a fast-paced, patient-facing role, supporting a small team of cardiologists and working closely with an experienced Practice Manager. You’ll play a key role in ensuring the smooth day-to-day running of the clinic, while delivering a high standard of care and professionalism to patients.
With a collaborative team environment and a strong focus on patient experience, this role will suit someone who enjoys being part of a busy, purpose-driven medical setting.
The Responsibilities
As Medical Secretary, your responsibilities will include:
- Managing phone enquiries and appointment bookings
- Welcoming patients and coordinating front-of-house activities
- Liaising with cardiologists, hospital staff, and referrers
- Handling billing, receipting, and Medicare processing
- Maintaining accurate patient records using HealthTrack
- Supporting the Practice Manager with day-to-day clinic operations
The Expertise
We’re looking for a confident and organised Medical Secretary who thrives in a busy clinical environment.
You will bring:
- Previous experience in a medical receptionist/secretarial role
- Strong communication skills and a professional, patient-focused manner
- The ability to manage competing priorities and work efficiently
- High attention to detail and accuracy
- Experience with HealthTrack or similar systems (e.g. Genie) is highly regarded
- Reliability and a proactive approach
The Next Step
If you’re available immediately and looking for a stable, part-time opportunity within a supportive medical team, we would love to hear from you.
Please apply via the link. Gioia Spano is managing this search and will be in touch with shortlisted candidates.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- $35 per hour + super | Medical Secretary | Cardiology clinic
- Kogarah location | 5-minute walk from train station
- Part-time, 3 days per week (Wed–Fri, 8:30am–5:00pm)
The Opportunity
Assistant Sydney is proud to partner with a well-established cardiology clinic based within a private hospital setting, seeking an experienced Medical Secretary to join their close-knit team.
This is a fantastic opportunity to step into a fast-paced, patient-facing role, supporting a small team of cardiologists and working closely with an experienced Practice Manager. You’ll play a key role in ensuring the smooth day-to-day running of the clinic, while delivering a high standard of care and professionalism to patients.
With a collaborative team environment and a strong focus on patient experience, this role will suit someone who enjoys being part of a busy, purpose-driven medical setting.
The Responsibilities
As Medical Secretary, your responsibilities will include:
- Managing phone enquiries and appointment bookings
- Welcoming patients and coordinating front-of-house activities
- Liaising with cardiologists, hospital staff, and referrers
- Handling billing, receipting, and Medicare processing
- Maintaining accurate patient records using HealthTrack
- Supporting the Practice Manager with day-to-day clinic operations
The Expertise
We’re looking for a confident and organised Medical Secretary who thrives in a busy clinical environment.
You will bring:
- Previous experience in a medical receptionist/secretarial role
- Strong communication skills and a professional, patient-focused manner
- The ability to manage competing priorities and work efficiently
- High attention to detail and accuracy
- Experience with HealthTrack or similar systems (e.g. Genie) is highly regarded
- Reliability and a proactive approach
The Next Step
If you’re available immediately and looking for a stable, part-time opportunity within a supportive medical team, we would love to hear from you.
Please apply via the link. Gioia Spano is managing this search and will be in touch with shortlisted candidates.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- 3-6 month contract role | Immediate start
- Milperra Location | Onsite Parking Available
- Part-Time | 3 Days per Week (8:30am – 5:00pm)
The Opportunity
We are partnering with a well-established organisation to support the hire of a part-time Administrative Assistant for their Milperra office. This is a contract position for an initial 3–6 month period, supporting a busy state office with day-to-day administrative operations.
You’ll be joining a collaborative and down-to-earth team, where reliability and a proactive approach are highly valued. This role will suit someone who enjoys variety and takes pride in keeping things organised and running smoothly behind the scenes.
Key Responsibilities
Reporting to the Regional Operations Manager, responsibilities will include:
- General office administration and day-to-day coordination
- Ordering office supplies and managing stock levels
- Raising purchase orders and supporting basic finance administration
- Assisting with office upkeep and ensuring shared spaces are well maintained
- Providing ad hoc administrative support to the broader team
The Expertise
You will bring prior experience in an administrative or office support role, with the ability to work both independently and as part of a team.
You’ll also demonstrate:
- Strong organisational skills and attention to detail
- A proactive, can-do attitude
- Confident communication skills
- The ability to manage competing priorities in a busy environment
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Gioia Spano is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Exciting opportunity to work alongside leading Doctors and administration team
- 9 month Fixed Term Contract with opportunity to extend
- Friendly, supportive team with training and growth opportunities
The Opportunity
Our client is a well-established, specialist medical practice in North Sydney, known for delivering a premium, patient-first experience in a calm and professional setting. They’re on the lookout for two warm, organised, experienced and people-focused Medical Secretaries – one on a permanent basis and the other on a 9 month fixed term contract covering maternity leave.
This role goes beyond reception and offers exposure to the clinical and administrative side of a specialist practice. You’ll work closely with doctors and clinical staff, supporting the smooth day-to-day running of the practice while ensuring patients receive a seamless and reassuring experience. Comprehensive onboarding and training will be provided, with ongoing support from a collaborative and welcoming team.
The Responsibility
Responsibilities for the role include, but are not limited to:
- Managing patient enquiries professionally in person and over the phone
- Coordinating appointments, procedures and specialist schedules
- Preparing and maintaining accurate patient records, referrals and correspondence
- Managing incoming and outgoing test results and clinical documentation
- Processing payments, billing and accounts
- Lodging Medicare and private health fund claims
- Liaising with hospitals, specialists and allied health providers
- Supporting doctors with general administrative and secretarial tasks
The Expertise
The ideal candidate will have 1–2 years’ experience as a Medical Secretary or in medical administration, ideally within a specialist practice. You will be confident handling sensitive medical information with discretion and comfortable supporting clinicians, coordinating clinical documentation, and working across patient management systems, with intermediate MS Office Suite skills. A calm, professional approach and genuine commitment to delivering a high standard of patient care are essential.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Gioia Spano is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Support the Customer Experience Team in a key operational role
- Deliver outstanding service to corporate and individual clients
- Plenty of responsibility & growth | CBD office + WFH flex
The Opportunity
Our client is a well-established professional services firm located in the CBD, renowned for its strong market reputation and impressive client portfolio. The team is close-knit, high-performing, and seeking an experienced, confident Customer Experience Specialist to join them. This is a varied and dynamic role, providing end-to-end support across the full customer lifecycle and ensuring exceptional service delivery.
Given the collaborative nature of the team, there is significant scope to take ownership of processes, further develop an HR skillset and contribute to continuous improvement initiatives, making this a highly visible and impactful role.
The Responsibility
As a Customer Experience Specialist, your responsibilities will include:
- Acting as the first point of contact for clients and workers, managing onboarding requirements, queries, and issue resolution
- Coordinating worker administration including document management, compliance checks, and database maintenance
- Supporting payroll, invoicing, and other operational services to ensure accurate and timely delivery
- Managing HR escalations, including terminations, performance management, and ad hoc queries
- Maintaining workplace health & safety records and Workcover matters
- Preparing and distributing client reporting and analysis as required
- Supporting marketing communications and initiatives, including newsletters and client updates
The Expertise
The successful candidate will have 2+ years’ experience in customer service, HR administration, contractor management, or a related field. You will bring exceptional communication skills, a proactive approach, and strong organisational ability. Advanced MS Office skills, experience with CRM systems, and a meticulous attention to detail are essential.
You are solutions-focused, flexible, and thrive in a fast-paced environment where no two days are the same. Knowledge of payroll, recruitment, or compliance regulations is highly desirable.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Victoria Lister is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Exciting opportunity to work alongside leading Doctors and administration team
- Two opportunities available – permanent + 9 month fixed term contract
- Friendly, supportive team with training and growth opportunities
The Opportunity
Our client is a well-established, specialist medical practice in North Sydney, known for delivering a premium, patient-first experience in a calm and professional setting. They’re on the lookout for two warm, organised, experienced and people-focused Medical Secretaries – one on a permanent basis and the other on a 9 month fixed term contract covering maternity leave.
This role goes beyond reception and offers exposure to the clinical and administrative side of a specialist practice. You’ll work closely with doctors and clinical staff, supporting the smooth day-to-day running of the practice while ensuring patients receive a seamless and reassuring experience. Comprehensive onboarding and training will be provided, with ongoing support from a collaborative and welcoming team.
The Responsibility
Responsibilities for the role include, but are not limited to:
- Managing patient enquiries professionally in person and over the phone
- Coordinating appointments, procedures and specialist schedules
- Preparing and maintaining accurate patient records, referrals and correspondence
- Managing incoming and outgoing test results and clinical documentation
- Processing payments, billing and accounts
- Lodging Medicare and private health fund claims
- Liaising with hospitals, specialists and allied health providers
- Supporting doctors with general administrative and secretarial tasks
The Expertise
The ideal candidate will have 1–2 years’ experience as a Medical Secretary or in medical administration, ideally within a specialist practice. You will be confident handling sensitive medical information with discretion and comfortable supporting clinicians, coordinating clinical documentation, and working across patient management systems, with intermediate MS Office Suite skills. A calm, professional approach and genuine commitment to delivering a high standard of patient care are essential.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Gioia Spano is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
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