- Work for a leading household name in the Australian banking sector
- Stunning modern offices located close to public transport
- Immediate start, ongoing contract with potential to convert to permanency
This is an exciting opportunity to join a leading Australian financial institution with a strong national footprint and global reach, recognised for its stability, scale, and industry leadership. Our client is seeking a Help Desk Facilities Coordinator to join on an ongoing contract, with the view that this will convert to permanent in the future. This role plays an integral part in ensuring the office facilities are operating at the highest standard and that all stakeholders are fully supported within a premium office environment.
To be considered for this role, you must be immediately available, with full working rights. Ideally you have previous experience in a facilities coordinator role, or similar. If you’re looking for your next opportunity, please apply.
The Responsibility
This position requires initiative, attention to detail and the ability to adapt quickly. Responsibilities include but are not limited to:
- Support day-to-day facilities coordination, including scheduling, task tracking, and maintenance activities
- Act as a key contact for internal stakeholders and vendors regarding maintenance requests, repairs, and service delivery
- Manage incoming facilities requests via phone and email, ensuring timely response and resolution
- Liaise with contractors and suppliers to ensure works are completed efficiently, cost-effectively, and to standard
- Maintain strong working relationships across teams to support smooth and responsive facilities operations
The Expertise
The ideal candidate will have 1+ years of facilities experience within a corporate environment. You will understand corporate expectations while bringing a warm, approachable, and professional manner. You will be reliable, resilient, and a natural problem-solver who enjoys both autonomous work and structured operational tasks. Strong MS Office skills and the ability to quickly learn new systems will be highly valued.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Caiti Elmore is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Assistant Sydney is a specialist executive and business support recruitment firm who partner with many of Australia’s most recognised organisations.
- Join a high-performing, collaborative team where you’ll receive genuine mentoring, structured training and clear career progression.
- Build your career working with premium clients including Macquarie Group, Woolworths Group, Amazon, Mirvac, Dexus, Jones Lang LaSalle, Sony, Microsoft, AirTrunk and many more.
The Opportunity
Established in 2017, Assistant Sydney has built a reputation as one of Australia’s leading specialist Business Support recruitment agencies. We partner with some of the country’s most recognised organisations to deliver exceptional recruitment solutions across Executive Assistant, Personal Assistant, Office Management and Business Support appointments.
Our approach is simple – provide a highly consultative, professional and personalised service to our customers. We pride ourselves on building genuine relationships, delivering outstanding outcomes and maintaining a reputation for quality over volume.
Our values of Love What You Do, Collaborate & Innovate and Keep It Simple underpin everything we do. From hosting networking events with Sydney’s Executive Assistant community to partnering with clients on strategic recruitment projects, no two days are the same.
This is an exceptional opportunity for a graduate or early-career professional looking to build a long-term career in recruitment. You’ll work alongside experienced consultants who are passionate about developing future talent, providing structured training, ongoing mentoring and genuine career progression into a recruitment consulting role.
We believe in recognising effort, celebrating success and creating an environment where our people can thrive both professionally and personally.
The Responsibility
Working at Assistant Sydney will see you enjoy a diverse, fast-paced and highly collaborative role. As a key member of the team, you’ll support our Directors and Managers across recruitment, research, candidate engagement and business development initiatives.
Being part of a high growth business, you’ll adopt a “no task too small” approach while developing your own skills and expertise.
Broadly speaking, you can expect to:
- Research leading organisations and conduct market mapping exercises
- Source, screen and interview candidates across Executive Assistant and Business Support disciplines
- Utilise LinkedIn Recruiter, JobAdder, AI sourcing tools and Microsoft 365 to identify and engage exceptional talent
- Draft compelling job advertisements and candidate marketing profiles
- Coordinate interviews, reference checks and candidate communications
- Support consultants in delivering end-to-end recruitment assignments
- Assist with networking events, client engagement initiatives and employer branding activities
- Contribute to business development research and marketing campaigns
- Provide administrative and project support across the business as required
The Expertise
Assistant Sydney is seeking recent graduates who have completed their final year of study across Commerce, Business Management, Law, Arts, Human Resources or Marketing.
Most likely, you have a strong academic background from one of the leading universities in Sydney such as USYD, UNSW, UTS, Macquarie University or Western Sydney University.
You will have part-time/casual work experience in retail, hospitality or sports and have engaged in a range of extra-curricular activities such as volunteering. Most importantly, you are eager to learn and want to grow your career – this is important as it reflects the background of the current team at Assistant Sydney.
For employees at Assistant Sydney there will be opportunities for them to be relocated between our Melbourne and Sydney offices and to work at our affiliated company ThompsonCook.
The Next Step
If you’re looking to launch your career in recruitment with one of Sydney’s leading specialist agencies, we’d love to hear from you.
Please submit your resume as soon as possible, or if you’d like to learn more about the opportunity, contact Grace Jorgensen on 0499 910 241 for a confidential discussion.
We look forward to hearing from you.
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