- Take ownership of executive priorities, leadership coordination, governance and key Finance deliverables
- High-autonomy role suited to someone who thrives in a fast-moving environment and can create structure as they go
- Inner South Melbourne location | Up to $115,000 + Super | On-site parking
The Opportunity
Join one of Australia’s fastest-growing organisations during a significant period of expansion, investment and transformation.
With continued growth across its national footprint, the business is evolving quickly. Priorities move at pace, new initiatives are constantly emerging and processes and ways of working continue to develop alongside the organisation.
As a result, a newly created opportunity is available to join the CFO Office, providing high-level coordination across the CFO’s priorities and the broader Finance leadership team.
Rather than stepping into a highly structured support function with established processes, you’ll play an important role in creating that structure. You’ll maintain visibility across competing priorities, anticipate what is coming next, coordinate information and stakeholders, and ensure actions, deadlines and executive deliverables continue moving forward.
The CFO operates at pace across a broad portfolio and is looking for someone who can work with significant independence, using judgement, finding solutions and confidently progressing matters without needing detailed direction.
This is a broad, highly visible position for someone who enjoys bringing order to complexity and wants exposure beyond traditional executive administration.
Key Responsibilities
As the Executive Coordinator, your responsibilities will include, but are not limited to:
- Managing the operating rhythm of the CFO Office, including priorities, meetings and the forward agenda
- Coordinating across the CFO’s leadership team to maintain visibility over actions, commitments and deadlines
- Preparing Board and committee papers, executive presentations, briefing materials and correspondence
- Coordinating Finance leadership meetings, one-on-ones and key governance activities
- Following up senior stakeholders and ensuring agreed actions are progressed through to completion
- Supporting executive reporting, transformation initiatives and broader Finance projects
- Identifying upcoming requirements and ensuring the CFO is appropriately prepared ahead of key meetings and decisions
- Navigating changing priorities and resolving day-to-day issues independently where appropriate
- Improving processes and introducing practical structure as the business continues to evolve
- Managing sensitive and confidential information with sound judgement and discretion
- Providing broader coordination and support across the Finance leadership team as required
The Ideal Candidate
We’re looking for someone who is comfortable operating in an environment where not everything will come with a process, precedent or detailed instruction. You’ll ideally:
- Bring experience supporting a CFO, senior executive or Executive Leadership Team within a busy organisation perhaps in start up or scale up phase
- Have coordinated executive priorities, leadership meetings, Board papers, reporting or governance activities
- Be comfortable working with ambiguity and creating structure where processes are still evolving
- Demonstrate strong judgement and know when to act independently, when to challenge and when to escalate
- Naturally take ownership, close loops and follow things through rather than waiting for direction
- Be confident following up senior stakeholders and maintaining accountability around commitments and deadlines
- Remain calm and solutions-focused when priorities change or unexpected issues arise
- Have the resilience and adaptability to operate effectively within a rapidly growing and transforming business
- Bring excellent written communication, presentation and Microsoft 365 capability
- Be positive, collaborative and approachable while maintaining high standards
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Grace Jorgensen is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is partnering with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm. We build personal relationships with exceptional Office Support professionals, recruiting positions ranging from Reception through to Executive Assistants on both a temporary and permanent basis.
- Partner with the CEO and Executive Leadership Team of a global organisation
- Join a successful technology business with a collaborative, down-to-earth culture
- Permanent opportunity | $120k–$130k + super + benefits
The Opportunity
If you’re an experienced Executive Assistant who thrives in a fast-moving environment and enjoys a more contemporary approach to executive support, this is an exciting opportunity to partner with the CEO and Executive Leadership Team of an established global technology organisation.
Supporting the CEO as your priority executive, you will also provide broader support across an Executive Leadership Team. This is not a traditional, high-touch 1:1 CEO role; the CEO is highly independent, creating an opportunity for an EA who enjoys working autonomously, anticipating where support will add value and operating as an extension of the broader leadership team.
The culture is high-performing yet down-to-earth, with accessible executives, limited hierarchy and a collaborative way of working. The CEO is onsite each day and values face-to-face interaction, making this a predominantly office-based opportunity. Alongside a competitive salary and broader suite of employee benefits, this role offers the EA a genuine seat at the table as part of the Executive Leadership Team.
The Responsibilities
Your responsibilities will include, but are not limited to:
- Providing executive support to the CEO and broader Executive Leadership Team;
- Coordinating diaries, meetings and scheduling across multiple senior stakeholders as required;
- Managing complex domestic and international travel, including multi-destination itineraries, visas and logistics;
- Coordinating Board and Committee meetings, including scheduling and associated logistics;
- Supporting Executive Leadership Team meetings, capturing actions and coordinating follow-up;
- Managing expenses and broader executive administration;
- Coordinating leadership meetings, events and team activities and;
- Proactively identifying where support is required across the CEO and broader leadership team.
The Expertise
We are looking for someone who:
- Has demonstrated EA experience supporting C-suite executives and/or multiple members of an Executive Leadership Team;
- Has worked within a fast-paced, fluid environment, ideally across technology, software or another dynamic organisation;
- Has extensive experience coordinating complex international travel and multi-destination itineraries;
- Is highly organised and detail-oriented, with strong judgement and the ability to anticipate requirements;
- Is proactive and adaptable, and comfortable supporting an independent CEO within a less traditional executive support model and;
- Brings a personable, pragmatic style and confidence building relationships across all levels of a business.
The Next Step
If this role aligns with your experience and career goals, please apply via the link. Grace Jorgensen is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
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