- Support a highly regarded Australian asset management organisation
- Broad Executive Assistant & Office Manager position supporting senior leadership
- St Leonards location | Dynamic and collaborative office environment
The Opportunity
This is an exciting opportunity to join a well-established Australian organisation with a strong national presence and a collaborative corporate culture. Operating within a specialised asset-heavy sector, the business is recognised for its operational excellence, long-standing industry relationships, and commitment to delivering high-quality outcomes.
This varied and fast-paced role will see you supporting senior leadership while also playing a key role in ensuring the smooth day-to-day coordination of a professional office environment. The successful candidate will be highly organised, adaptable, and confident managing multiple priorities with professionalism and discretion.
The Responsibility
This position requires exceptional organisational skills, strong attention to detail, and the ability to manage competing priorities in a fast-paced environment. Responsibilities include but are not limited to:
- Provide high-level support to the CEO and Executive Leadership Team, including diary and meeting coordination.
- Prepare presentations, reports, agendas, and business documentation.
- Coordinate travel bookings across the business.
- Manage confidential information, expenses, and leadership communications.
- Oversee day-to-day office management, including facilities, supplies, onboarding, and vendor coordination.
- Coordinate office events, catering, and broader administration support for the Sydney office.
- Act as a key point of contact for internal and external stakeholders.
The Expertise
The ideal candidate will have previous experience supporting senior executives within a corporate environment and enjoy working in a varied, fast-paced role. You will be highly organised, proactive, and confident managing multiple priorities while maintaining a high level of professionalism and discretion.
Strong communication skills, attention to detail, and the ability to work both autonomously and collaboratively will be essential. You will also bring strong Microsoft Office capabilities, a solutions-focused approach, and a willingness to support the wider team where needed.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Victoria Lister is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Join a globally backed, high-growth technology business
- Support a commercially critical C-suite executive in a fast-paced, dynamic environment
- Exceptional culture and benefits that set this role apart from others!
The Opportunity
This is an opportunity to join a globally recognised technology business, continuing to scale rapidly due to investment, the business has built a strong reputation for innovation, performance and pace. Based in North Sydney, the environment is energetic, collaborative and highly people focused, with a modern culture that feels far more start-up than traditional corporate.
Supporting a commercially critical C-suite executive, this role supports a highly intelligent, fast-moving and globally connected leader who travels extensively and works at an incredibly fast pace where their priorities shift quickly. This executive requires an EA who can bring calm, unflappable and proactive nature into an otherwise fast-moving environment. Someone who enjoys pace and ambiguity, can confidently execute without needing heavy direction and naturally stays one step ahead will do well here.
The broader culture is highly collaborative with very little hierarchy internally. Leadership are approachable, the office environment is polished but casual, and the EA cohort are well connected and highly regarded across the business.
Key Responsibilities
As the Executive Assistant, your responsibilities will include, but are not limited to:
- Complex diary and calendar management across multiple time zones
- Extensive domestic and international travel coordination
- Managing expenses, itineraries, restaurants and logistics
- Coordinating meetings and senior stakeholder engagements
- Acting as a trusted right-hand support to a highly dynamic executive
- Providing personal support as required to relieve items of this executives plate
- Taking ownership of ad hoc tasks and bringing structure to a fast-moving environment
The Ideal Candidate
We are looking for someone who:
- Has significant experience supporting a C-suite executive in a 1:1 fashion
- Thrives in fast-paced, scale-up or high-growth environments
- Is calm, emotionally intelligent and highly proactive
- Can confidently operate with ambiguity and changing priorities
- Has strong judgement and naturally anticipates needs ahead of time
- Is polished and commercially savvy without being overly corporate and;
- Enjoys partnering closely with leadership and acting as a true extension of the executive
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Grace Jorgensen is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm. We build personal relationships with the best Office Support talent, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Support a highly respected Leader within the business
- Modern CBD offices in prime location
- Collaborative team culture & EA cohort | Supportive of professional growth
The Opportunity
Assistant Sydney is proud to be partnering with a well-established property and funds management firm to recruit an experienced Executive Assistant to support a highly regarded Executive.
Within this role, you’ll be trusted, relied upon, and given real exposure to stakeholders both internally and externally. You’ll play a key part in keeping things running smoothly, while building strong relationships across the business.
It would suit someone who enjoys working in a structured, corporate environment, but still values a positive team culture and a role with variety.
The Responsibility
No two days will look exactly the same, but in this Executive Assistant role, your duties will include:
- Managing a busy diary and inbox, coordinating meetings and travel;
- Building strong relationships with stakeholders across the business;
- Preparing meeting agendas, minutes, and ensuring follow-ups are actioned;
- Handling expenses, invoices, and corporate card reconciliations;
- Supporting onboarding of new team members;
- Organising team events, offsites, and conferences; and
- Providing general administrative support and jumping in where needed.
The Expertise
You’re someone who takes pride in being organised, proactive, and one step ahead. You’ll bring:
- Experience in a corporate environment (property, finance, professional services or similar), ideally mid – large in size;
- Adaptable, socially aware, driven, switched on, confident and professional;
- Strong organisational skills and the ability to manage competing priorities;
- Excellent communication skills and a natural ability to build relationships;
- High attention to detail and a proactive mindset; and
- A calm, solutions-focused approach.
This is a genuinely great opportunity for an EA who wants to be part of a supportive, professional environment, where your contribution is recognised and valued.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Jessica Duncan is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on a temporary and permanent basis.
- Step into a pivotal EA role supporting the CEO in a scaling tech business
- Be the right hand during a critical growth and transformation phase
- High-impact role with scope to evolve toward Chief of Staff
The Opportunity
Our client is a fast-growing Australian tech business operating within a niche but expanding sector. This role comes at a pivotal time as they build and scale their operations, they are now looking for a capable, grounded Executive Assistant to support their CEO. Looking for a true right-hand, someone who can bring structure, clarity and calm to a fast-moving environment.
A key part of success in this role will be fit and dynamic with the CEO.
He is a highly driven, intelligent and outcomes-focused leader who operates at pace and holds a high bar for quality. He values efficiency, clear thinking and people who can anticipate, problem-solve and execute without needing heavy direction. His style is direct and considered, someone who will give you context, but expects you to run with things. He is not someone who over-communicates for the sake of it, so this role will suit an EA who is confident working with autonomy, can read the room, and knows when to step in versus step back.
While the role will begin as a traditional EA position, there is genuine scope for it to evolve over time into a broader operational or Chief of Staff-style role for the right person.
The Responsibility
Your role will be hands-on, varied and critical to the day-to-day running of the business.
Key responsibilities include:
- End-to-end calendar and inbox management, ensuring the CEO is focused on highest-impact priorities;
- Coordination of meetings across multiple time zones, including board and leadership forums;
- Travel coordination and itinerary management;
- Preparation of agendas, briefing packs, and meeting materials, with follow-up on actions;
- Acting as a key point of coordination across the leadership team and wider business;
- Supporting internal communications, updates and alignment across a distributed team;
- Event coordination for quarterly planning sessions and offsites;
- Document management, CRM updates and general operational support;
- Providing ad hoc research, reporting and project support to the CEO and;
- Identifying opportunities to improve processes and bring greater structure to the business.
The Expertise
We’re looking for someone who not only brings strong EA capability, but who can genuinely partner with the CEO and complement his working style.
You will bring:
- Experience supporting a CEO or senior executive in a fast-paced, dynamic environment (start-up or scale-up highly desired)
- Strong attention to detail and a natural instinct for quality and follow-through
- Confidence to operate autonomously, anticipate needs and stay one step ahead
- A proactive, solutions-focused mindset with a willingness to take ownership
- Excellent judgement, knowing when to push, when to hold, and how to prioritise effectively
- Clear, concise communication style, someone who can get to the point and execute
- A calm, grounded presence who brings structure without adding noise
This role will suit someone who enjoys working with sharp, driven leaders, takes pride in being highly reliable, and thrives in an environment where expectations are high but trust and autonomy are given in return.
The Next Step
If you would like further information on this opportunity, please call Grace Jorgensen on 0499 910 241 for a confidential discussion. Alternatively, apply online with an updated resume today!
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Join a globally backed, high-growth tech business
- Support a C-suite leader in a fast-paced, collaborative environment
- 6-month contract | Immediate start | North Sydney
The Opportunity
If you’re someone who thrives in a fast-moving environment and enjoys being across everything, this is a role where you’ll be right in the thick of it.
This opportunity sits within a busy, globally backed technology business operating at the forefront of the executive team. With consistent growth, the business has built a strong reputation for innovation, performance and pace. Based in their North Sydney office, the environment is energetic and collaborative, it’s a team of high performers who work closely together, with a down-to-earth and supportive culture.
Supporting a Chief People Officer, and working closely with the broader executive team, you’ll play a key part in keeping operations running smoothly, stepping in to support other leaders as needed and working alongside a small Executive Assistant cohort.
This is a broad, all-encompassing role where you’ll be relied upon as a central point of coordination across the business.
Key Responsibilities
As the Executive Assistant, your responsibilities will include, but are not limited to:
- Complex diary and calendar management across multiple stakeholders
- Coordinating meetings across senior leadership and time zones
- Supporting the CPO with day-to-day executive operations and priorities
- Travel coordination, itineraries, and meeting preparation
- Providing overflow EA support to other executive leaders as needed
- Acting as a central coordination point across the executive team
- Supporting team operations, communication and general business flow
- Taking ownership of ad hoc tasks and improving processes where needed
The Ideal Candidate
We are looking for someone who:
- Has 8+ years supporting senior executives
- Thrives in a fast-paced, high-growth or dynamic environment
- Is highly organised and able to manage competing priorities with ease
- Is proactive, solutions-focused and operates with strong initiative
- Brings strong stakeholder management and communication skills
- Is adaptable, hands-on and happy to step in where needed
- Is immediately available and able to commit to a 6 month contract
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Grace Jorgensen is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm. We build personal relationships with the best Office Support talent, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Support a highly respected senior Executive
- Modern CBD offices in prime location
- Collaborative team culture, driving innovation & supporting professional growth
The Opportunity
Assistant Sydney is proud to be partnering with a well-established property and funds management firm to recruit an experienced Executive Assistant to join their high-performing finance team.
This is a role where you’ll be trusted, relied upon, and given real exposure to senior leadership. You’ll play a key part in keeping things running smoothly, while building strong relationships across the business.
It would suit someone who enjoys working in a structured, corporate environment, but still values a positive team culture and a role with variety.
The Responsibility
No two days will look exactly the same, but in this Executive Assistant role, your duties will include:
- Managing a busy diary and inbox, coordinating meetings and travel;
- Building strong relationships with stakeholders across the business;
- Preparing meeting agendas, minutes, and ensuring follow-ups are actioned;
- Handling expenses, invoices, and corporate card reconciliations;
- Supporting onboarding of new team members;
- Organising team events, offsites, and conferences; and
- Providing general administrative support and jumping in where needed.
The Expertise
You’re someone who takes pride in being organised, proactive, and one step ahead. You’ll bring:
- Experience in a corporate environment (property, finance, professional services or similar);
- Strong organisational skills and the ability to manage competing priorities;
- Excellent communication skills and a natural ability to build relationships;
- High attention to detail and a proactive mindset; and
- A calm, solutions-focused approach.
This is a genuinely great opportunity for an EA who wants to be part of a supportive, professional environment, where your contribution is recognised and valued.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Jessica Duncan is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on a temporary and permanent basis.
- Support a highly respected senior Executive
- Modern CBD offices in prime location
- Collaborative team culture, driving innovation & supporting professional growth
The Opportunity
Assistant Sydney is proud to be partnering with a well-established property and funds management firm to recruit an experienced Executive Assistant to join their high-performing finance team.
This is a role where you’ll be trusted, relied upon, and given real exposure to senior leadership. You’ll play a key part in keeping things running smoothly, while building strong relationships across the business.
It would suit someone who enjoys working in a structured, corporate environment, but still values a positive team culture and a role with variety.
The Responsibility
No two days will look exactly the same, but in this Executive Assistant role, your duties will include:
- Managing a busy diary and inbox, coordinating meetings and travel;
- Building strong relationships with stakeholders across the business;
- Preparing meeting agendas, minutes, and ensuring follow-ups are actioned;
- Handling expenses, invoices, and corporate card reconciliations;
- Supporting onboarding of new team members;
- Organising team events, offsites, and conferences; and
- Providing general administrative support and jumping in where needed.
The Expertise
You’re someone who takes pride in being organised, proactive, and one step ahead. You’ll bring:
- Experience in a corporate environment (property, finance, professional services or similar);
- Strong organisational skills and the ability to manage competing priorities;
- Excellent communication skills and a natural ability to build relationships;
- High attention to detail and a proactive mindset; and
- A calm, solutions-focused approach.
This is a genuinely great opportunity for an EA who wants to be part of a supportive, professional environment, where your contribution is recognised and valued.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Jessica Duncan is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on a temporary and permanent basis.
- Private Office | Melbourne CBD
- Remuneration paid in line with experience | Full-time Permanent
- Executive Assistant 1:1 to the Managing Director
The Opportunity
A rare opportunity exists for an experienced Executive Assistant to support a busy Managing Director within a dynamic private office environment. This is a high-trust role where you will operate as a true right hand, managing complex priorities across business, personal and family commitments.
Based in Melbourne’s CBD, this position requires exceptional organisation, sound judgement and the ability to stay two steps ahead in a fast-moving environment. You will play a pivotal role in ensuring the executive’s time, commitments and operations run seamlessly.
This is a full-time, permanent position working in-office five days per week.
The Responsibility
This role will see you providing high-level executive support across a broad scope of responsibilities, requiring strong prioritisation, discretion and adaptability. Key responsibilities include:
- Acting as a trusted gatekeeper, screening and prioritising incoming correspondence, requests and enquiries
- Preparing high-quality presentations, reports, briefs and meeting documentation
- Conducting research and compiling information to support meeting preparation and decision-making
- Coordinating meetings including agendas, papers, logistics and accurate minutes
- Building and maintaining professional relationships with key stakeholders
- Managing expenses and supporting financial administration tasks
Diary & Travel Management
- Proactively managing a complex and ever-changing diary across business and personal commitments
- Coordinating domestic and international travel including flights, accommodation, visas and ground transport
- Preparing detailed itineraries and travel packs
- Managing last-minute travel changes and disruptions
Operations, Property & Personal Support
- Supporting the management of residential properties, coordinating suppliers and maintenance
- Liaising with trades, cleaners and service providers
- Providing high-level personal assistance including coordinating appointments, travel and events
- Managing personal expenses, frequent flyer programs and key personal administration
- Supporting household operations and family logistics where required
The Expertise
To succeed in this role, you will be a highly organised and proactive Executive Assistant who thrives in a fast-paced, high-trust environment. You will bring:
- Previous experience in a similar Executive Assistant role supporting a senior executive
- Exceptional organisational and time management skills
- Strong written and verbal communication skills
- Intermediate to advanced Microsoft Office skills
- Excellent attention to detail and problem-solving ability
- The ability to work autonomously while managing competing priorities
- A proactive, solutions-focused mindset
- Absolute discretion, professionalism and confidentiality
You will be someone who enjoys operating behind the scenes, anticipating needs before they arise and ensuring every detail is managed to the highest standard.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Isabella Armati is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- EA to Head of Corporate Finance | ASX Listed Firm
- Immediate start | 6-month Fixed Term Contract (with high potential to extend!)
- Highly coveted CBD location | 5 days in office
The Opportunity
Our client is seeking a confident, organised, and detail-oriented Executive Assistant to support their Head of Finance. Naturally fast paced and with no two days the same, this is ideal for an individual who performs best in a corporate, process-driven environment and can juggle multiple responsibilities with a calm, solutions-focused mindset. You’ll be situated in their modern Sydney CBD office, collaborating closely with senior leadership and key stakeholders.
The Responsibility
As EA to Head of Finance, your responsibilities will include, but are not limited to:
- Provide comprehensive diary and inbox management, including calendar coordination for the executive and team, drafting correspondence and proactive follow-ups;
- Coordinate meetings end-to-end, including room bookings, video-conferencing, catering and technical requirements;
- Manage domestic and international travel arrangements in line with company policy, including itinerary coordination;
- Process expenses and purchase orders for the executive and relevant team members;
- Provide administrative support to the team, including document preparation, reporting, presentations, agendas and minutes;
- Coordinate team events, offsites, training sessions and key departmental functions, and provide overflow and leave coverage support to Executive/Team Assistants; and
- Support onboarding of new team members (IT, P&C, inductions, credit cards, equipment) while ensuring compliance with company policies, procedures and workplace health and safety standards.
The Expertise
You will be an experienced EA with a strong background supporting multiple stakeholders in fast-paced corporate environments, successfully managing competing priorities and meeting tight deadlines. With demonstrated excellent written and verbal communication skills, as well as advanced proficiency in Microsoft Office, you will be a highly organised and detail-oriented individual. Proactive, adaptable and solutions-focused, you will have the ability to work autonomously, take full ownership of tasks, and continuously seek process improvements.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Jessica Duncan is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on a temporary and permanent basis.
- Sydney CBD | 5 Days In-Office
- Fast Growing Start Up | Fintech
- Competitive salary | Enjoy 5 weeks of annual leave
The Opportunity
An award-winning, high-growth fintech is seeking a proactive and highly organised Executive Assistant & Office Manager to support its Co-founder/Executive Chairman while overseeing the day-to-day operations of a dynamic Sydney CBD office.
This is an exciting opportunity to join a business that is transforming access to justice in Australia through legal funding solutions. Recently recognised nationally for excellence and rapid growth, the business has unlocked over $2 billion in entitlements and partnered with more than 1,000 law firms across the country.
If you thrive in a fast-paced, high-performance environment and enjoy wearing multiple hats, this is your chance to step into a pivotal role at an early and influential stage of growth.
The Responsibility
This dual role combines high-level executive support with hands-on office leadership. You will be a trusted right hand to the Co-founder/Executive Chairman while ensuring the Sydney office runs seamlessly.
Executive Support
- Complex email and calendar management, including triaging and prioritisation
- Managing competing priorities, deadlines and stakeholder requests
- Coordinating Senior Leadership Team meetings
- Board meeting scheduling and board deck compilation
- Preparing briefs, reports and presentations
- Tracking action items and key deliverables
Office Management
- Overseeing daily office operations
- Managing office supplies, equipment and inventory
- Acting as point of contact for facilities and maintenance
- Coordinating office events and team activities
- Supporting and enhancing company culture
Special Projects
- Leading or supporting strategic initiatives and internal projects
- Driving operational efficiencies within the Sydney office
The Expertise
You are experienced, solutions-focused and thrive in environments where the playbook is still being written. You enjoy getting things done, solving problems before they arise, and creating structure in dynamic environments.
You understand that the role of an Executive Assistant in 2026 goes far beyond diary management – you see yourself as an operational partner, a systems thinker and a force multiplier for senior leadership.
- Minimum 5-8 years experience in a start up / agile environment
- AI-curious and tech-forward – You actively explore and leverage AI tools, automation and emerging technology to improve workflows, increase efficiency and elevate output quality.
- Highly adaptable – You thrive in change and are comfortable when priorities shift. Ambiguity doesn’t overwhelm you – it motivates you.
- Enthused by growth environments – You enjoy being part of a scaling business where processes are still being built and refined.
- Proactive and future-focused – You anticipate needs before they arise and think three steps ahead.
- Energetic and solutions-driven – You bring momentum, positivity and a “let’s figure it out” mindset.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Isabella Armati is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
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