- Remuneration in line with experience, benefits + 1 day WFH.
- Newly created role fit for an ambitious and experienced professional.
- Support live deals & investment workflows, ensuring smooth day-to-day execution.
The Opportunity
This is a rare opportunity to join a high-performing infrastructure investment team in a pivotal, embedded Executive Assistant role. Supporting a group of senior investment professionals, you will operate at the centre of a fast-paced, deal-driven environment, acting as a true right hand and ensuring the team runs seamlessly day-to-day.
You’ll be involved in everything from coordinating complex schedules to supporting live transactions and attending key meetings, giving you strong exposure to investment activity across major infrastructure assets. This role suits someone who thrives in a dynamic, high-performance culture and enjoys being deeply integrated within a team.
The Responsibility
You will provide comprehensive, end-to-end support across both administrative and operational functions, including:
- Managing complex, multi-time-zone diaries and coordinating competing priorities
- Organising meetings end-to-end, including logistics, materials, and follow-ups
- Attending key meetings, taking minutes, and tracking actions to completion
- Coordinating complex international travel, itineraries, and investor-related events
- Supporting team off-sites, conferences, and internal events
- Processing expenses, invoices, and maintaining accurate records and databases
- Assisting with preparation and formatting of presentations and investment materials
- Providing coordination support across live deals and project workflows
- Acting as a key liaison point for internal stakeholders and external partners
- Supporting onboarding and contributing to broader team and office operations
The Expertise
To be successful in this role, you will bring:
- Proven experience as an Executive Assistant or Senior PA supporting multiple senior stakeholders
- Strong organisational skills with the ability to manage high volumes of work with precision
- A proactive, solutions-focused mindset and exceptional attention to detail
- Advanced skills across Microsoft Office and virtual collaboration tools
- Excellent communication skills, with confidence engaging senior stakeholders
- High levels of discretion and professionalism
Exposure to financial services, investment, private equity, or a deal-driven environment will be highly regarded, but is not essential.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Issy Armati is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Autonomous role | Trusted to make an impact
- Supportive and collaborative culture | Varied and hands-on role
- CBD office and WFH flexibility | Competitive salary + bonus + leading perks
The Opportunity
Our client is a highly regarded global consultancy firm with a strong presence across Europe, America, Asia, and Australia. Known for their dynamic growth and exceptional culture, they offer an engaging environment with standout perks, stunning CBD offices, regular team events, and flexible working arrangements. This is a business that genuinely invests in its people and is committed to developing their team to reach their full potential.
This is a unique hybrid role sitting at the intersection of Executive Assistant and Office Manager. You will be responsible for managing complex diaries while ensuring the smooth day-to-day running of a busy Sydney office of 30. Playing a key role in the success of the team, you will bring structure, organisation, and a calm, proactive approach to a fast-paced environment.
If you are a meticulous, low-ego, and highly organised professional who thrives on variety and is ready for your next challenge, this is an opportunity not to be missed.
The Responsibility
Your responsibilities as the Executive Assistant and Office Manager will include, but not be limited to:
- Comprehensive diary, calendar, and inbox management;
- Coordinating meetings across multiple time zones;
- Coordinate domestic and international travel, including detailed itineraries;
- Expense reconciliation and general administrative support;
- Build relationships with internal stakeholders and EAs across global offices;
- Oversee day-to-day office operations including supplies, vendors, and facilities;
- Coordinate internal events, team activities, and office initiatives;
- Support a collaborative, high-performing and fast-paced consulting environment;
- Ad hoc assistance throughout the office.
The Expertise
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Victoria Lister is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Join a well-established ASX-listed company that values team collaboration
- Located in the heart of Sydney CBD in a beautifully modern office
- 3-month contract, commence end of March
The Opportunity
This ASX-listed company is looking to bring in a highly skilled Team Assistant to support two General Managers within an exciting business unit. The position has become available at one of Australia’s most highly regarded property groups in a beautifully luxurious headquarters located in the heart of Sydney CBD. They are extremely well-established and perceived to be one of Australia’s most innovative companies.
Our client is looking for a switched-on, highly organised and polished individual to join them on a 3-month contract.
The Responsibility
As the Team Assistant your duties will include, but are not limited to:
- Complex inbox and calendar management, including thoughtful meeting coordination and time management;
- Act as the first point of contact for both internal and external stakeholders, establishing strong professional relationships;
- Deal with confidential information and ensure discretion;
- Prepare reports and additional correspondence including papers, presentations, briefings and proposals;
- Manage travel arrangements;
- General administrative tasks including expense processing, invoices processing and electronic filing;
- Ad hoc admin support.
The Expertise
To be successful in this role, you will bring 4+ years of experience as a Team Assistant, Personal or Executive Assistant. Experience within the property sector would be advantageous, though not essential, provided you are comfortable working both autonomously and collaboratively within a team environment.
You will present as confident and professional, with exceptional communication and interpersonal skills. We are seeking someone who demonstrates strong initiative, has intermediate proficiency across the MS Office Suite, and maintains a high level of attention to detail.
The Next Step
If you believe you hold the skills required for this role, please apply online with an updated resume today! Alternatively, please call Victoria Lister on 0407 415 144 for a confidential discussion.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis
- Senior Assistant role supporting executive leadership.
- Collaborative, direct leadership team and strong admin cohort.
- Sydney CBD location.
The Opportunity
We’re partnering with a leading global investment management firm known for its long term, responsible approach to investing, to appoint a Senior Assistant in their Sydney office.
This is a senior, trusted support role supporting highly senior leaders within the organisation, the Global Head of Operations and the Head of Corporate Operations. It’s an excellent opportunity for an experienced assistant who enjoys operating at a strategic level, adding structure, and working closely with senior stakeholders in a global business.
The role offers a hybrid working model (3 days office / 2 days WFH), exposure to senior leadership, excellent benefits, and a structured onboarding process.
The Responsibility
You will provide high level, proactive support to senior leaders, being the Global Head of Operations and the Head of Corporate Operations. Key responsibilities include:
- End to end diary and calendar management;
- Anticipating priorities and planning executive days effectively;
- Ensuring appropriate preparation time ahead of meetings;
- Acting as a trusted partner to senior stakeholders;
- Coordinating and actioning tasks in a fast-paced, global environment;
- Supporting ad hoc requests, including occasional out-of-hours support.
The Expertise
To be successful in this role, you will bring:
- Proven experience in a senior assistant or EA style support role;
- A proactive, forward thinking mindset with strong attention to detail;
- Confidence supporting senior leaders with complex schedules;
- Strong judgement, discretion and communication skills;
- The ability to work effectively with direct, fair and collaborative leaders;
- Financial services experience is not essential, though it will be considered a bonus.
The Next Step
For a confidential discussion, please contact Issy Armati on 0417 937 303 or email isabella@assistantsydney.com.au. Alternatively, apply now with your updated resume.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on a temporary and permanent basis.
Back to top
