- A varied and impactful role with exposure to senior stakeholders
- Collaborative, close-knit & professional environment
- CBD fringe location | Gorgeous office space
The Opportunity
Our client is a respected and established private family office, with a proven track record in investment success. Their diverse portfolio of funds and privately owned businesses is guided by family leadership and genuine commitment to responsible growth, long-term relationships and supportive-working environment. This Office Manager opportunity offers long-term stability and the scope to shape and take ownership of the role.
This unique opportunity is suited to an experienced, proactive and highly organised Office Manager, where you will be responsible for the smooth day to day operation of the office, working closely with the executives and directors, as well as external service providers. It will allow for autonomy and the opportunity to contribute to both operational and governance activities.
The Responsibility
Your responsibilities as the Office Manager will include, but not be limited to:
- Oversee the day-to-day running of the family office, including office operations, meeting coordination, and general administrative support;
- Coordinate building and office maintenance, including managing service providers and contractor schedules;
- Manage incoming calls and enquiries with professionalism, discretion, and confidentiality;
- Act as a central point of coordination between family members, directors, contractors, and external suppliers;
- Assist with the preparation of family and board meetings, including agendas, documentation, and tracking of actions;
- Provide administrative support to Executives and the Company Secretary, including governance documentation and filings;
- Manage calendars, appointments, supplier coordination, and follow-ups to ensure timely execution of key activities; and
- Provide general administrative and ad hoc support as required.
The Expertise
- Proven experience in an Office Manager or similar role, ideally within a family office, or corporate environment;
- Highly organised with strong attention to detail and the ability to manage competing priorities;
- Professional, discreet, and confident in dealing with senior stakeholders;
- Strong communication and interpersonal skills;
- Tech-savvy, with experience using document management systems (e.g. SharePoint);
- A proactive, hands-on approach with a willingness to support across all aspects of the office.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Jessica Duncan is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Join an innovative fintech company experiencing significant global growth!
- Base yourself in Sydney’s CBD | Gorgeous offices & stunning views
- Competitive salary on offer + bonus + benefits & perks!
The Opportunity
Assistant Sydney is partnering with a high-growth global fintech organisation to appoint an experienced Office Manager to lead their Sydney headquarters while overseeing workplace operations across the APAC region.
This is a unique opportunity to step into a highly visible, regional role within a fast-paced international business. Based in Sydney’s HQ, you will take ownership of the local office environment while acting as the APAC lead for workplace operations, supporting a network of offices across the region. Working closely with the Managing Director and HR Business Partner, you will ensure the Sydney office runs seamlessly while driving consistent workplace standards, operational excellence, and employee experience across the wider regional footprint.
This opportunity would suit a calm, solutions-focused and highly organised professional with experience managing multi-site office environments.
The Responsibility
This is a meaty and varied Office Manager role which will allow you to get involved at a global level! Key responsibilities include:
- Oversee end-to-end facilities management, including maintenance, security, cleaning, waste, suppliers, landlord relationships and contractor management.
- Manage office operations and space planning, including meeting rooms, hot desks, stock control, moves, and project coordination.
- Lead supplier negotiations, budgeting, invoicing and service standardisation in alignment with global business services.
- Drive workplace experience initiatives, including new joiner onboarding, employee recognition, engagement events and company milestones.
- Plan and deliver internal events such as offsites, bootcamps, summer and Christmas celebrations.
- Ensure full Health & Safety compliance, including policy implementation, staff training and landlord coordination.
- Partner with IT, Marketing and key stakeholders to support office functionality, guest visits and business initiatives.
- Provide multi-office oversight (where applicable), ensuring consistent standards across regional and remote locations, supporting future growth and expansion.
The Expertise
- Demonstrated experience supporting office operations across multiple locations within a corporate setting, including responsibility for facilities coordination, events, meeting room management, and office assets;
- Good understanding of facilities management and workplace Health & Safety standards (IOSH certification advantageous);
- Excellent interpersonal and communication abilities, both written and verbal, with a proven ability to work collaboratively and build effective relationships across all levels of an organisation;
- Strong organisational and prioritisation skills, with the ability to manage multiple tasks and remain composed in a fast-paced environment; and
- A proactive and flexible approach, with strong problem-solving skills and a service-oriented mindset, comfortable taking initiative as the business continues to grow.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Jessica Duncan is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on a temporary and permanent basis.
- Join an industry leading organisation experiencing rapid year on year growth
- Step into a stable role with variety, ownership and long-term career opportunity
- Up to $90,000 plus superannuation | Melbourne CBD location
The Opportunity
We are partnering with a leading workplace consultancy renowned for its strong track record across Australia and New Zealand. With a focus on delivering high-quality, client-focused projects, they have built a long-standing base of satisfied clients.
A newly created opportunity has arisen for an experienced Office Manager to join their Melbourne office full-time. This is a hands on, trusted role offering variety, autonomy, and genuine impact – ideal for someone who enjoys balancing people, processes, and numbers.
The Responsibility
See below a summary of the duties. A formal job description including the below responsibilities will be provided during the briefing process.
- Oversee day-to-day office operations, ensuring a professional and well-presented environment
- Act as first point of contact – managing phones, visitors, mail, and meeting coordination
- Manage office supplies, equipment, and support onboarding, IT requests, and team needs
- Support the accounts receivable and accounts payable process
- Provide finance administration support, including invoicing and supplier set-up
- Assist with events, presentations, and general administration for the wider team and Directors
The Expertise
We’d love to hear from candidates who can bring:
- Experience as an Office Manager, Administrator, or Accounts Administrator
- Interest or experience in AP/AR and finance support, alongside office coordination
- Strong organisation skills with a calm, proactive, and dependable approach
- Excellent communication and customer service skills
- Confidence using MS Office and CHEOPS systems
- A collaborative mindset and desire to be the backbone of a supportive team culture
- Background in construction, property, design or professional services (highly regarded)
The Next Step
If you’re seeking a stable, people-facing role with variety, ownership, and long-term growth, we’d love to hear from you. If you’d like more information about the role, feel free to contact Gioia Spano for a confidential conversation on 0437 973 025. Alternatively, please apply on the link below.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on a temporary and permanent basis.
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