- Work across Sydney’s most impressive corporate offices and premium client sites!
- Flexible short and long-term opportunities with immediate starts available!
- Build your experience across Corporate Reception, Workplace, Facilities & Events!
The Opportunity
Assistant Sydney is currently partnering with a leading global workplace management organisation to recruit a range of Workplace & Corporate Support professionals across multiple high-profile client sites throughout Sydney.
These opportunities sit within premium office environments across industries including professional services, technology, property, construction and creative sectors. With both short-term cover assignments and longer-term contracts available, these roles offer an excellent opportunity to gain exposure to highly regarded businesses while building valuable corporate experience and networks.
We are currently recruiting across opportunities including:
- Corporate Reception
- Facilities Coordination
- Office Coordination
- Concierge & Guest Relations
These opportunities are ideal for candidates who enjoy polished, people-focused environments and thrive in fast-paced, client-facing roles where no two days are the same.
The Responsibility
Responsibilities across these opportunities may include, but are not limited to:
- Acting as the first point of contact for visitors, clients and employees;
- Managing meeting rooms, office bookings and workplace requests;
- Coordinating day-to-day office, facilities and workplace operations;
- Supporting internal events, meetings and workplace activations;
- Managing mailroom, courier and logistics coordination;
- Liaising with vendors, contractors and building management teams;
- Maintaining presentation of shared office and client spaces, and;
- Delivering a high level of customer service within professional corporate environments.
The Expertise
The successful candidates will ideally have previous experience within reception, workplace coordination, facilities, hospitality, customer service or office support environments. You will present professionally, communicate confidently and enjoy working within dynamic, team-oriented environments.
Strong organisational skills, adaptability and the ability to manage competing priorities will be highly regarded. Candidates with transferable experience from hospitality, retail or customer-facing backgrounds are also encouraged to apply.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Caiti Elmore is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Medical Secretary | Be the face of a highly regarded specialist practice
- Lower North Shore location | Onsite parking available
- Up to $42 p/h + super | Part-time, 4 days per week (Mon–Thurs, 8:30am–4:30pm | some flexibility)
The Opportunity
Assistant Sydney is proud to partner with a highly respected private specialist in women’s health, seeking a warm and experienced Medical Secretary to become the key point of contact within her practice.
This is a rare opportunity to step into a front-facing, patient-focused role where you will truly take ownership of the day-to-day running of the practice. Supporting a down-to-earth and well-regarded specialist, you’ll play a pivotal role in ensuring patients feel welcomed, supported, and cared for at every stage of their journey.
With a long-standing team and a reputation built on trust and empathy, this role will suit someone who values stability, connection, and delivering exceptional patient care.
The Responsibility
As Medical Secretary your responsibilities will include:
- Managing phone enquiries and appointment bookings
- Welcoming and meeting patients, particularly first-time visitors
- Handling billing, receipting, and Medicare processing
- Liaising with hospitals, theatres, and labour wards
- Typing and formatting brief medical correspondence
- Maintaining accurate patient records
- Ensuring the smooth, efficient day-to-day running of the practice
The Expertise
This role is all about manner and care.
We’re looking for someone who brings a warm, professional and empathetic approach, and who genuinely enjoys supporting patients in what can often be a sensitive and important time in their lives.
You will have:
- A polished and friendly communication style, particularly on the phone
- A calm, patient and solutions-focused mindset
- Previous experience as a Medical Secretary or within a specialist/medical setting
- Strong attention to detail and organisational skills
- Experience with Genie (highly regarded)
- A desire for a stable, long-term opportunity within a close-knit, supportive team
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Gioia Spano is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Full-time hours | 1-month contract with potential to extend
- Canberra CBD location | Easily accessible, central office
- Late April 2026 start
The Opportunity
An exciting opportunity to join a global technology leader in a Workplace Coordinator capacity, supporting the day-to-day running of a high-performing corporate office. This is a short-term contract position for the month of May, with potential to extend for an additional month into June. The role is based onsite, working Monday to Friday, 8:30am – 5:00pm with a one-hour lunch break.
This contract role blends front-of-house excellence with vendor coordination and light facilities support, making it ideal for someone who enjoys variety and takes pride in creating a seamless workplace experience.
Acting as a key point of contact within the office, you will ensure a polished and professional environment for employees, clients, and visitors, while supporting operational processes behind the scenes.
The Responsibility
Responsibilities for the Workplace Coordinator role include, but are not limited to:
- Managing front-of-house operations, including greeting visitors, handling calls, and coordinating meeting rooms
- Delivering a high-quality workplace experience for staff, clients, and guests
- Liaising with vendors and service providers, ensuring services are delivered efficiently and to a high standard
- Supporting light facilities coordination, including office maintenance requests and workplace functionality
- Coordinating couriers, mail, and deliveries
- Overseeing meeting room setup and ensuring spaces are consistently presentation-ready
- Assisting with general administrative support and day-to-day office operations.
The Expertise
- 1-2 years experience in a Reception, Workplace, Office Coordinator or similar role within a corporate environment
- Professional presentation and confident communication skills, with the ability to engage with stakeholders at all levels
- Exposure to vendor coordination and/or facilities support within an office environment
- Strong organisational skills, with the ability to manage competing priorities in a fast-paced setting
- Proficiency in Microsoft Office and general workplace systems
The Next Step
If this role aligns with your experience and availability, please apply via the link. Caiti Elmore is managing this search and will be in touch with candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on both a temporary and permanent basis.
- Join a highly respected, ASX-Listed Commercial Property Firm
- Lively, supportive, and collaborative culture
- Up to $84,000 package (pro rata)
The Opportunity
A fantastic opportunity for a polished, customer-focused professional to step into a dynamic front-of-house role within an ASX-listed organisation on a 6-month fixed-term contract.
Perfect for someone with a background in reception and hospitality, this role allows you to bring your passion for creating seamless guest experiences into a professional corporate setting. Based in a warm, collaborative office just steps from the waterfront in the heart of the CBD, you’ll be the face of the business, delivering polished reception support, coordinating meetings, and ensuring every interaction reflects professionalism and care.
The Responsibilities
Be the first point of contact for clients, visitors, and internal teams, creating a welcoming and professional experience.
- Manage a busy reception desk, handling calls, enquiries, and daily coordination.
- Coordinate meeting rooms, catering, AV setups, and event preparation.
- Support internal meetings and events from planning through to execution.
- Liaise with building management and facilities to ensure smooth day-to-day operations.
- Provide general administrative support to keep the office running seamlessly.
The Expertise
You will ideally bring:
- 2+ years’ experience in reception, front-of-house, or hospitality roles.
- A strong customer service mindset with a polished and professional presentation.
- Experience in corporate environments or event coordination (highly regarded).
- Confidence using Microsoft Word, Excel, and Outlook
- Strong communication skills and the ability to liaise with a range of stakeholders.
- The ability to work independently, use initiative, and thrive in a fast-paced environment.
This role is ideal for someone immediately available or seeking a contract opportunity within a premium corporate environment.
The Next Step
If you would like further information, please call Caiti Elmore on 0455 825 369 for a confidential discussion. Alternatively, apply online today with your updated resume.
About Assistant Sydney
At Assistant Sydney, we specialise exclusively in partnering with organisations and executives to attract exceptional office support talent. We recruit across Reception, Administration, and Executive Assistant roles on both temporary and permanent bases, building long-term relationships with Australia’s top office support professionals.
- Join a highly regarded, global investment firm on a 6 month contract
- Beautiful CBD location with iconic harbour views
- $33 – $35 per hour + super | Engaging, team-focused culture
The Opportunity
A fantastic opportunity has arisen to join a globally recognised investment firm with a US-based headquarters and an exceptional track record of success. Located in the heart of Sydney’s CBD, this modern office offers stunning harbour views and is easily accessible via all major public transport links.
This role is ideal for a Working Holiday Visa candidate with prior corporate reception experience who is looking to secure a stable 6-month contract within a professional, high-calibre environment. The team is seeking a polished, confident, and experienced Corporate Receptionist to be the face of their Sydney office and deliver a seamless front-of-house experience.
You will be joining a globally established yet forward-thinking organisation that values professionalism, presentation, and strong interpersonal skills. The environment is structured, corporate, and fast-paced – perfect for someone who has previously worked in a corporate office setting and understands the importance of discretion, efficiency, and high standards.
The Responsibilities
As the first point of contact for employees, clients, and guests, you will:
- Deliver exceptional customer service, warmly welcoming all visitors and creating a seamless front-of-house experience
- Manage day-to-day office operations including phone calls, mail and couriers, stationery supplies, and visitor management
- Prepare and reset meeting rooms, ensuring the office remains immaculate and professional at all times
- Assist with the coordination of internal events and workplace initiatives
- Uphold the company’s professional brand while contributing to a positive, friendly team culture
The Expertise
You will have prior experience in a corporate reception role, ideally within a professional services, financial services, or corporate office environment. You understand the importance of presentation, discretion, and delivering a seamless client experience.
You will bring:
- Previous corporate reception experience (essential)
- A polished, professional, and well-presented manner
- A confident, articulate, and friendly phone presence
- Strong organisational skills and attention to detail
- The ability to multitask in a fast-paced office environment
- Proficiency in the MS Office Suite
- A reliable, proactive attitude and ability to commit to a 6-month contract
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Gioia Spano is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Immediate start, 3-month contract opportunity
- Based in Macquarie Park , close to several public transport options
- Play a dual role combining guest experience with creative event coordination
The Opportunity
This global healthcare organisation, a true household name and industry leader, is seeking a Front of House/Events Host to join their Macquarie Park office on an immediate 3-month contract.
This is a dual-position role combining front-of-house excellence with end-to-end workplace event coordination. Based in a modern corporate environment close to Metro access, you will be the welcoming face of the organisation while also energising the workplace through engaging events and activations.
Our client is looking for a polished, proactive and highly organised individual who thrives in a fast-paced, people-facing environment and can seamlessly balance operational responsibilities with creative event delivery.
The Responsibility
As the Workplace Experience & Events Ambassador your duties will include, but are not limited to:
- Welcoming visitors, contractors and employees, managing sign-in processes and issuing access passes;
- Acting as the first point of contact for internal and external stakeholders, ensuring a professional and warm experience at all times;
- Managing meeting room bookings, visitor registrations, mail, deliveries and daily lobby operations;
- Coordinating with security, facilities and building management to ensure smooth day-to-day operations;
- Planning and delivering internal events, activations and wellness initiatives aligned to company culture;
- Managing catering, AV, vendor relationships and event logistics from concept through to pack-down;
- Overseeing event communications including invitations, RSVP tracking and post-event feedback;
- Preparing reports and tracking participation metrics to measure engagement and impact;
- Providing general administrative and ad hoc support as required
The Expertise
To be successful in this role, you will bring proven experience within corporate reception, workplace experience or event coordination. Experience within a large corporate or global organisation will be highly regarded.
You will present as confident, polished and service-driven, with exceptional communication and interpersonal skills. We are seeking someone who demonstrates strong initiative, thrives under pressure, is highly organised and detail-oriented, and can confidently manage multiple priorities simultaneously.
The Next Step
If you believe you hold the skills required for this role, please apply online with an updated resume today! Alternatively, please call Victoria Lister on 0407 415 144 for a confidential discussion.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis
- Medical Secretary in a top North Sydney clinic — support doctors and manage patient admin
- 9–10 month mat leave cover with potential to extend/permanent
- Friendly, supportive team with training and growth opportunities
The Opportunity
Our client is a well-established, specialist medical practice in North Sydney, known for delivering a premium, patient-first experience in a calm and professional setting. They’re on the lookout for a warm, organised and people-focused Medical Secretary to cover maternity leave for 9–10 months, with the potential to extend to 12 months.
This role goes beyond reception and offers exposure to the clinical and administrative side of a specialist practice. You’ll work closely with doctors and clinical staff, supporting the smooth day-to-day running of the practice while ensuring patients receive a seamless and reassuring experience. Comprehensive onboarding and training will be provided, with ongoing support from a collaborative and welcoming team.
The Responsibility
Responsibilities for the role include, but are not limited to:
- Managing patient enquiries professionally in person and over the phone
- Coordinating appointments, procedures and specialist schedules
- Preparing and maintaining accurate patient records, referrals and correspondence
- Managing incoming and outgoing test results and clinical documentation
- Processing payments, billing and accounts
- Lodging Medicare and private health fund claims
- Liaising with hospitals, specialists and allied health providers
- Supporting doctors with general administrative and secretarial tasks
The Expertise
The ideal candidate will have 1–2 years’ experience in a medical secretary or medical administration role, ideally within a specialist practice. You’ll be highly organised, detail-focused and confident handling sensitive medical information with discretion. Strong communication skills, excellent time management and the ability to prioritise competing tasks are essential. You’ll be comfortable supporting clinicians, coordinating clinical documentation, and working across patient management systems, with intermediate skills in the MS Office Suite. A calm, professional approach and commitment to delivering a high standard of patient care are key.
The Next Step
If you believe you hold the skills required for this role, please apply online with an updated resume today! Alternatively, please call Alice Grieve on 0447 890 569 for a confidential discussion.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
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