- Work across Sydney’s most impressive corporate offices and premium client sites!
- Flexible short and long-term opportunities with immediate starts available!
- Build your experience across Corporate Reception, Workplace, Facilities & Events!
The Opportunity
Assistant Sydney is currently partnering with a leading global workplace management organisation to recruit a range of Workplace & Corporate Support professionals across multiple high-profile client sites throughout Sydney.
These opportunities sit within premium office environments across industries including professional services, technology, property, construction and creative sectors. With both short-term cover assignments and longer-term contracts available, these roles offer an excellent opportunity to gain exposure to highly regarded businesses while building valuable corporate experience and networks.
We are currently recruiting across opportunities including:
- Corporate Reception
- Facilities Coordination
- Office Coordination
- Concierge & Guest Relations
These opportunities are ideal for candidates who enjoy polished, people-focused environments and thrive in fast-paced, client-facing roles where no two days are the same.
The Responsibility
Responsibilities across these opportunities may include, but are not limited to:
- Acting as the first point of contact for visitors, clients and employees;
- Managing meeting rooms, office bookings and workplace requests;
- Coordinating day-to-day office, facilities and workplace operations;
- Supporting internal events, meetings and workplace activations;
- Managing mailroom, courier and logistics coordination;
- Liaising with vendors, contractors and building management teams;
- Maintaining presentation of shared office and client spaces, and;
- Delivering a high level of customer service within professional corporate environments.
The Expertise
The successful candidates will ideally have previous experience within reception, workplace coordination, facilities, hospitality, customer service or office support environments. You will present professionally, communicate confidently and enjoy working within dynamic, team-oriented environments.
Strong organisational skills, adaptability and the ability to manage competing priorities will be highly regarded. Candidates with transferable experience from hospitality, retail or customer-facing backgrounds are also encouraged to apply.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Caiti Elmore is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Work for a leading household name in the Australian banking sector
- Stunning modern offices located in Docklands
- 6-month contract | 25th May start
This is an exciting opportunity to join a leading Australian financial institution with a strong national footprint and global reach, recognised for its stability, scale, and industry leadership. Our client is seeking an Assistant Facilities Manager for a 6-month contract. This role is integral to ensuring office facilities operate to the highest standard and that all stakeholders are supported within a premium office environment.
To be considered for this role, you must be immediately available and have previous experience in a Facilities Coordinator or Assistant Facilities Manager role. If you are looking for your next opportunity, please apply.
The Responsibility
This position requires initiative, attention to detail and the ability to adapt quickly. Responsibilities include but are not limited to:
- Support day-to-day facilities coordination, including scheduling, task tracking, and maintenance activities.
- Act as a key point of contact for internal stakeholders and vendors regarding maintenance requests, repairs, and service delivery.
- Assist with financial processes, ensuring all management requirements are completed accurately and on time.
- Manage monthly accruals and forecasts in line with budgeting requirements.
- Raise and action Workplace tickets via the internal ticketing system, ensuring timely closure to meet KPIs.
- Oversee and coordinate all hard services onsite.
- Implement and maintain safety procedures to support a safe working environment.
- Issue work orders and purchase orders to vendors through online systems and platforms.
The Expertise
The ideal candidate will have 3+ years of facilities experience within a corporate environment. You will understand corporate expectations while bringing a warm, approachable, and professional manner. You will be reliable, resilient, and a natural problem-solver who enjoys both autonomous work and structured operational tasks. Strong MS Office skills and the ability to quickly learn new systems will be highly valued.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Victoria Lister is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Work for a leading household name in the Australian banking sector
- Stunning modern offices located close to public transport
- 2-month Facilities Coordinator contract, starting immediately
This is an exciting opportunity to join a leading Australian financial institution with a strong national footprint and global reach, recognised for its stability, scale, and industry leadership. Our client is seeking a Help Desk Facilities Coordinator on a 2-month contract. This role plays an integral part in ensuring the office facilities are operating at the highest standard and that all stakeholders are fully supported within a premium office environment.
To be considered for this role, you must be immediately available with no planned leave over the next two months. Previous experience in a facilities coordinator role, or similar, is required. If you’re looking for your next opportunity, please apply.
The Responsibility
This position requires initiative, attention to detail and the ability to adapt quickly. Responsibilities include but are not limited to:
- Support day-to-day facilities coordination, including scheduling, task tracking, and maintenance activities
- Act as a key contact for internal stakeholders and vendors regarding maintenance requests, repairs, and service delivery
- Manage incoming facilities requests via phone and email, ensuring timely response and resolution
- Liaise with contractors and suppliers to ensure works are completed efficiently, cost-effectively, and to standard
- Maintain strong working relationships across teams to support smooth and responsive facilities operations
The Expertise
The ideal candidate will have 1+ years of facilities experience within a corporate environment. You will understand corporate expectations while bringing a warm, approachable, and professional manner. You will be reliable, resilient, and a natural problem-solver who enjoys both autonomous work and structured operational tasks. Strong MS Office skills and the ability to quickly learn new systems will be highly valued.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Victoria Lister is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Up to $100k package | Immediate start | Sydney CBD
- Work across multiple practice groups | Partner-facing exposure
- Structured flexibility | Leading national firm
The Opportunity
We are partnering with a leading national law firm to recruit a Team Executive into a highly visible, dynamic position supporting across multiple practice groups.
Rather than being tied to one desk, you’ll step into key Partner and senior stakeholder portfolios, providing seamless support during periods of leave and acting as a trusted go-to across the business – giving you exposure that is rarely offered in more traditional, siloed roles.
It’s a rare opportunity to gain broad exposure, deepen your billing expertise, and work with a range of high-performing teams – all within a structured and well-supported environment, where you’ll quickly build strong internal visibility and credibility.
The Role
You’ll be stepping into established desks, quickly getting up to speed and ensuring continuity across teams. Responsibilities will include:
- Managing complex diaries, inboxes and stakeholder coordination
- End-to-end billing and time entry (high volume, especially at EOM)
- Preparing legal documents, correspondence and matter management
- Coordinating travel and meetings
- Opening/closing matters and maintaining files
- Acting as a reliable, adaptable support across different teams and practice areas
Each team operates differently – giving you exposure to varying billing structures, workflows and Partner styles.
The Expertise
This role suits someone who enjoys variety and can confidently step into new environments.
You will have:
- 4–5+ years’ experience within a legal support role
- Strong billing experience (essential)
- Experience supporting Partners or senior stakeholders
- A proactive, adaptable approach with strong attention to detail
- The ability to quickly build rapport and hit the ground running
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Gioia Spano is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Ongoing temporary role – 11th May start
- Combine administration, events and marketing in this exciting role!
- Conveniently located in the heart of Sydney CBD | Working from home flexibility
The Opportunity
Our client is a leading global investment management and research firm, highly regarded within the industry. Based in the heart of the CBD, they are seeking a proactive and committed Team Assistant to join their collaborative team. This is a varied role combining administration, marketing, and events, offering a balanced 50/50 split across marketing and administrative responsibilities. You will play a key role within the team, liaising with stakeholders across the business to ensure smooth delivery of initiatives.
The Responsibility
Your duties and responsibilities will include, but not be limited to:
- Managing end-to-end processes to ensure product timelines and lead times are met, with consistent follow-up
- Driving decision-making by proactively chasing updates and ensuring deadlines are met, particularly ahead of conferences
- Coordinating conference logistics including merchandise, collateral preparation, packaging, and distribution
- Supporting marketing activity, ensuring materials are prepared and delivered on time
- Managing memberships, records, and renewals
- Coordinating travel for the sales team including flights, accommodation, and transport
- Acting as a central point of coordination for incoming requests across multiple stakeholders
- Supporting ad hoc event logistics including interstate activities
- Working closely with internal teams to ensure seamless delivery of sales and marketing initiatives
The Expertise
The ideal candidate will have a minimum of 2 years’ experience in an administration or Team Assistant role. Experience across marketing and events will be highly regarded. You will be a motivated team player with strong relationship-building skills, able to engage confidently with both internal and external stakeholders. Highly organised with a creative flair, you will take ownership of tasks and contribute to the successful delivery of marketing initiatives. Strong communication skills are essential, with the ability to adapt your approach depending on the audience and situation.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Victoria Lister is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- 3-6 month contract role | Immediate start
- Milperra Location | Onsite Parking Available
- Part-Time | 3 Days per Week (8:30am – 5:00pm)
The Opportunity
We are partnering with a well-established organisation to support the hire of a part-time Administrative Assistant for their Milperra office. This is a contract position for an initial 3–6 month period, supporting a busy state office with day-to-day administrative operations.
You’ll be joining a collaborative and down-to-earth team, where reliability and a proactive approach are highly valued. This role will suit someone who enjoys variety and takes pride in keeping things organised and running smoothly behind the scenes.
Key Responsibilities
Reporting to the Regional Operations Manager, responsibilities will include:
- General office administration and day-to-day coordination
- Ordering office supplies and managing stock levels
- Raising purchase orders and supporting basic finance administration
- Assisting with office upkeep and ensuring shared spaces are well maintained
- Providing ad hoc administrative support to the broader team
The Expertise
You will bring prior experience in an administrative or office support role, with the ability to work both independently and as part of a team.
You’ll also demonstrate:
- Strong organisational skills and attention to detail
- A proactive, can-do attitude
- Confident communication skills
- The ability to manage competing priorities in a busy environment
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Gioia Spano is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Full-time hours | 1-month contract with potential to extend
- Canberra CBD location | Easily accessible, central office
- Late April 2026 start
The Opportunity
An exciting opportunity to join a global technology leader in a Workplace Coordinator capacity, supporting the day-to-day running of a high-performing corporate office. This is a short-term contract position for the month of May, with potential to extend for an additional month into June. The role is based onsite, working Monday to Friday, 8:30am – 5:00pm with a one-hour lunch break.
This contract role blends front-of-house excellence with vendor coordination and light facilities support, making it ideal for someone who enjoys variety and takes pride in creating a seamless workplace experience.
Acting as a key point of contact within the office, you will ensure a polished and professional environment for employees, clients, and visitors, while supporting operational processes behind the scenes.
The Responsibility
Responsibilities for the Workplace Coordinator role include, but are not limited to:
- Managing front-of-house operations, including greeting visitors, handling calls, and coordinating meeting rooms
- Delivering a high-quality workplace experience for staff, clients, and guests
- Liaising with vendors and service providers, ensuring services are delivered efficiently and to a high standard
- Supporting light facilities coordination, including office maintenance requests and workplace functionality
- Coordinating couriers, mail, and deliveries
- Overseeing meeting room setup and ensuring spaces are consistently presentation-ready
- Assisting with general administrative support and day-to-day office operations.
The Expertise
- 1-2 years experience in a Reception, Workplace, Office Coordinator or similar role within a corporate environment
- Professional presentation and confident communication skills, with the ability to engage with stakeholders at all levels
- Exposure to vendor coordination and/or facilities support within an office environment
- Strong organisational skills, with the ability to manage competing priorities in a fast-paced setting
- Proficiency in Microsoft Office and general workplace systems
The Next Step
If this role aligns with your experience and availability, please apply via the link. Caiti Elmore is managing this search and will be in touch with candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on both a temporary and permanent basis.
- Join a globally backed, high-growth tech business
- Support a C-suite leader in a fast-paced, collaborative environment
- 6-month contract | Immediate start | North Sydney
The Opportunity
If you’re someone who thrives in a fast-moving environment and enjoys being across everything, this is a role where you’ll be right in the thick of it.
This opportunity sits within a busy, globally backed technology business operating at the forefront of the executive team. With consistent growth, the business has built a strong reputation for innovation, performance and pace. Based in their North Sydney office, the environment is energetic and collaborative, it’s a team of high performers who work closely together, with a down-to-earth and supportive culture.
Supporting a Chief People Officer, and working closely with the broader executive team, you’ll play a key part in keeping operations running smoothly, stepping in to support other leaders as needed and working alongside a small Executive Assistant cohort.
This is a broad, all-encompassing role where you’ll be relied upon as a central point of coordination across the business.
Key Responsibilities
As the Executive Assistant, your responsibilities will include, but are not limited to:
- Complex diary and calendar management across multiple stakeholders
- Coordinating meetings across senior leadership and time zones
- Supporting the CPO with day-to-day executive operations and priorities
- Travel coordination, itineraries, and meeting preparation
- Providing overflow EA support to other executive leaders as needed
- Acting as a central coordination point across the executive team
- Supporting team operations, communication and general business flow
- Taking ownership of ad hoc tasks and improving processes where needed
The Ideal Candidate
We are looking for someone who:
- Has 8+ years supporting senior executives
- Thrives in a fast-paced, high-growth or dynamic environment
- Is highly organised and able to manage competing priorities with ease
- Is proactive, solutions-focused and operates with strong initiative
- Brings strong stakeholder management and communication skills
- Is adaptable, hands-on and happy to step in where needed
- Is immediately available and able to commit to a 6 month contract
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Grace Jorgensen is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm. We build personal relationships with the best Office Support talent, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Exciting opportunity to work alongside leading Doctors and administration team
- 9 month Fixed Term Contract with opportunity to extend
- Friendly, supportive team with training and growth opportunities
The Opportunity
Our client is a well-established, specialist medical practice in North Sydney, known for delivering a premium, patient-first experience in a calm and professional setting. They’re on the lookout for two warm, organised, experienced and people-focused Medical Secretaries – one on a permanent basis and the other on a 9 month fixed term contract covering maternity leave.
This role goes beyond reception and offers exposure to the clinical and administrative side of a specialist practice. You’ll work closely with doctors and clinical staff, supporting the smooth day-to-day running of the practice while ensuring patients receive a seamless and reassuring experience. Comprehensive onboarding and training will be provided, with ongoing support from a collaborative and welcoming team.
The Responsibility
Responsibilities for the role include, but are not limited to:
- Managing patient enquiries professionally in person and over the phone
- Coordinating appointments, procedures and specialist schedules
- Preparing and maintaining accurate patient records, referrals and correspondence
- Managing incoming and outgoing test results and clinical documentation
- Processing payments, billing and accounts
- Lodging Medicare and private health fund claims
- Liaising with hospitals, specialists and allied health providers
- Supporting doctors with general administrative and secretarial tasks
The Expertise
The ideal candidate will have 1–2 years’ experience as a Medical Secretary or in medical administration, ideally within a specialist practice. You will be confident handling sensitive medical information with discretion and comfortable supporting clinicians, coordinating clinical documentation, and working across patient management systems, with intermediate MS Office Suite skills. A calm, professional approach and genuine commitment to delivering a high standard of patient care are essential.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Gioia Spano is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Join a highly respected, ASX-Listed Commercial Property Firm
- Lively, supportive, and collaborative culture
- Up to $84,000 package (pro rata)
The Opportunity
A fantastic opportunity for a polished, customer-focused professional to step into a dynamic front-of-house role within an ASX-listed organisation on a 6-month fixed-term contract.
Perfect for someone with a background in reception and hospitality, this role allows you to bring your passion for creating seamless guest experiences into a professional corporate setting. Based in a warm, collaborative office just steps from the waterfront in the heart of the CBD, you’ll be the face of the business, delivering polished reception support, coordinating meetings, and ensuring every interaction reflects professionalism and care.
The Responsibilities
Be the first point of contact for clients, visitors, and internal teams, creating a welcoming and professional experience.
- Manage a busy reception desk, handling calls, enquiries, and daily coordination.
- Coordinate meeting rooms, catering, AV setups, and event preparation.
- Support internal meetings and events from planning through to execution.
- Liaise with building management and facilities to ensure smooth day-to-day operations.
- Provide general administrative support to keep the office running seamlessly.
The Expertise
You will ideally bring:
- 2+ years’ experience in reception, front-of-house, or hospitality roles.
- A strong customer service mindset with a polished and professional presentation.
- Experience in corporate environments or event coordination (highly regarded).
- Confidence using Microsoft Word, Excel, and Outlook
- Strong communication skills and the ability to liaise with a range of stakeholders.
- The ability to work independently, use initiative, and thrive in a fast-paced environment.
This role is ideal for someone immediately available or seeking a contract opportunity within a premium corporate environment.
The Next Step
If you would like further information, please call Caiti Elmore on 0455 825 369 for a confidential discussion. Alternatively, apply online today with your updated resume.
About Assistant Sydney
At Assistant Sydney, we specialise exclusively in partnering with organisations and executives to attract exceptional office support talent. We recruit across Reception, Administration, and Executive Assistant roles on both temporary and permanent bases, building long-term relationships with Australia’s top office support professionals.
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