- Assistant Sydney is a specialist executive and business support recruitment firm who partner with many of Australia’s most recognised organisations.
- Join a high-performing, collaborative team where you’ll receive genuine mentoring, structured training and clear career progression.
- Build your career working with premium clients including Macquarie Group, Woolworths Group, Amazon, Mirvac, Dexus, Jones Lang LaSalle, Sony, Microsoft, AirTrunk and many more.
The Opportunity
Established in 2017, Assistant Sydney has built a reputation as one of Australia’s leading specialist Business Support recruitment agencies. We partner with some of the country’s most recognised organisations to deliver exceptional recruitment solutions across Executive Assistant, Personal Assistant, Office Management and Business Support appointments.
Our approach is simple – provide a highly consultative, professional and personalised service to our customers. We pride ourselves on building genuine relationships, delivering outstanding outcomes and maintaining a reputation for quality over volume.
Our values of Love What You Do, Collaborate & Innovate and Keep It Simple underpin everything we do. From hosting networking events with Sydney’s Executive Assistant community to partnering with clients on strategic recruitment projects, no two days are the same.
This is an exceptional opportunity for a graduate or early-career professional looking to build a long-term career in recruitment. You’ll work alongside experienced consultants who are passionate about developing future talent, providing structured training, ongoing mentoring and genuine career progression into a recruitment consulting role.
We believe in recognising effort, celebrating success and creating an environment where our people can thrive both professionally and personally.
The Responsibility
Working at Assistant Sydney will see you enjoy a diverse, fast-paced and highly collaborative role. As a key member of the team, you’ll support our Directors and Managers across recruitment, research, candidate engagement and business development initiatives.
Being part of a high growth business, you’ll adopt a “no task too small” approach while developing your own skills and expertise.
Broadly speaking, you can expect to:
- Research leading organisations and conduct market mapping exercises
- Source, screen and interview candidates across Executive Assistant and Business Support disciplines
- Utilise LinkedIn Recruiter, JobAdder, AI sourcing tools and Microsoft 365 to identify and engage exceptional talent
- Draft compelling job advertisements and candidate marketing profiles
- Coordinate interviews, reference checks and candidate communications
- Support consultants in delivering end-to-end recruitment assignments
- Assist with networking events, client engagement initiatives and employer branding activities
- Contribute to business development research and marketing campaigns
- Provide administrative and project support across the business as required
The Expertise
Assistant Sydney is seeking recent graduates who have completed their final year of study across Commerce, Business Management, Law, Arts, Human Resources or Marketing.
Most likely, you have a strong academic background from one of the leading universities in Sydney such as USYD, UNSW, UTS, Macquarie University or Western Sydney University.
You will have part-time/casual work experience in retail, hospitality or sports and have engaged in a range of extra-curricular activities such as volunteering. Most importantly, you are eager to learn and want to grow your career – this is important as it reflects the background of the current team at Assistant Sydney.
For employees at Assistant Sydney there will be opportunities for them to be relocated between our Melbourne and Sydney offices and to work at our affiliated company ThompsonCook.
The Next Step
If you’re looking to launch your career in recruitment with one of Sydney’s leading specialist agencies, we’d love to hear from you.
Please submit your resume as soon as possible, or if you’d like to learn more about the opportunity, contact Grace Jorgensen on 0499 910 241 for a confidential discussion.
We look forward to hearing from you.
- Support senior executives across national and international portfolios
- Join a fast-growing organisation with a significant global footprint
- Permanent opportunity | $100k–$110k + super
The Opportunity
If you’re an organised, proactive Team Assistant who enjoys working with senior leaders and being part of a fast-moving business, this is an exciting opportunity to take on a high-performing executive support role.
Our client is a high-growth organisation with an established international footprint and an exciting period of continued expansion ahead. The business is known for its pace, performance and collaborative culture, bringing together ambitious, high-performing people in a dynamic environment.
Reporting into a senior Executive Assistant, this role will provide administrative and coordination support across a number of senior executives spanning both national and international portfolios.
With the business continuing to evolve, the executive portfolio will develop over time. It’s a great opportunity for an experienced Team Assistant who enjoys variety, exposure to senior stakeholders and working as part of a collaborative executive support function.
The Responsibilities
Your responsibilities will include, but are not limited to:
- Providing day-to-day administrative support across multiple senior executives;
- Coordinating diaries, meetings and appointments across different locations and time zones;
- Organising domestic and international travel, including flights, accommodation and itineraries;
- Coordinating meetings, logistics and supporting documentation;
- Processing expenses and assisting with general executive administration;
- Working closely with Senior EA’s and the broader support team globally to coordinate priorities;
- Liaising with internal and external stakeholders across national and international offices;
- Supporting team events, meetings and broader business activities as required and;
- Taking ownership of ad hoc requests and proactively identifying where support is needed.
The Expertise
We are looking for someone who:
- Has previous experience as a Team Assistant or senior administrative professional and is looking for career growth;
- Has supported multiple senior stakeholders and is confident balancing competing priorities;
- Has worked within a fast-paced, high-performing environment, with exposure to sectors such as technology, software, financial services, professional services or other global and high-growth organisations;
- Has strong diary, meeting and travel coordination experience;
- Is highly organised, responsive and confident working at pace;
- Communicates professionally and builds strong relationships across all levels of a business and;
- Enjoys working collaboratively within an established executive support team.
The Next Step
If this role aligns with your experience and career goals, please apply via the link. Grace Jorgensen is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Join a highly regarded, well-established creative agency
- Buzzing inner-city location | Close to public transport
- Energetic, social & genuinely fun team culture
The Opportunity
We’re partnering with a highly regarded independent creative PR agency to find an exceptional Office Manager to become the heartbeat of their Melbourne office. This is an energetic, social and collaborative team working with some of Australia’s most recognisable brands across beauty, luxury, retail, automotive and major events.
Far from a traditional corporate environment, the office is creative, fast-paced and always on the go. They’re looking for someone who will embrace the energy, take genuine ownership of the space and pride themselves on making the office a brilliant place to work.
The Role
This is a hands-on role for someone who notices the little things and gets them sorted before anyone needs to ask. You’ll oversee the day-to-day running and presentation of the office while providing broader administrative and operational support across the business.
Your responsibilities will include, but are not limited to:
- Taking ownership of the presentation, organisation and smooth day-to-day running of the office
- Managing suppliers, maintenance, office stock, facilities and general workplace requirements
- Overseeing mail, couriers, deliveries and incoming and outgoing correspondence
- Coordinating meeting rooms, internal meetings, travel and broader team logistics
- Providing occasional diary and administrative support to the leadership team
- Supporting onboarding, offboarding and general people administration
- Maintaining business records, subscriptions, databases and shared drives
- Coordinating IT equipment, system access and requests alongside external providers
- Providing broader business and administrative support, working closely with Finance and leadership as required
- Getting involved in team events, quarterly activities and office celebrations
The Expertise
We’re genuinely open when it comes to background and level of experience. You might have a couple of years’ experience within an office environment and be ready to step up, already be working as an Office Manager, or be returning to the workforce with strong administration, operations or executive support experience behind you.
What matters most is your attitude, attention to detail and willingness to take ownership.
You will bring:
- 2+ years’ experience within an office, administration, operations or support environment
- Exceptional attention to detail and strong organisational skills
- A proactive, no-task-too-small attitude and willingness to get involved
- A warm, personable nature and genuine desire to contribute to the team and culture
- The ability to juggle priorities and stay calm in a busy, fast-paced environment
- Confidence using Microsoft 365 and Google Workspace
- The ability and willingness to work onsite five days per week
The Next Step
If you’re looking for an opportunity where you can become an integral part of the team, make the role your own and bring your organisational skills into a fun, creative environment, please apply via the link. Caiti Elmore is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia.
We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Rare opportunity to step into an exclusive private office.
- Eastern Suburbs based with regular commute between locations required.
- Highly autonomous role where initiative and discretion are genuinely valued.
The Opportunity
An exceptional opportunity has become available for an experienced Personal Assistant to provide dedicated support to a high profile private individual. This is a unique role suited to someone who thrives in a highly personalised environment and enjoys managing the finer details of day-to-day life. You will act as a trusted right hand, ensuring residences, schedules and personal affairs are seamlessly managed.
The role will be primarily based in the Eastern Suburbs of Sydney, with regular commuting between locations required.
The Responsibility
- Provide high-level personal assistance and lifestyle support, managing priorities, appointments and day-to-day requirements
- Coordinate the upkeep and smooth running of multiple private residences, including a primary residence and investment properties
- Liaise with household staff and external suppliers including cleaners, gardeners, tradespeople and maintenance providers
- Ensure residences are prepared and presented to an exceptional standard ahead of visits
- Manage personal administration including documentation, appointments, records and correspondence
- Coordinate domestic and international travel arrangements, including detailed itineraries and logistics
- Assist with personal shopping, online purchases, wardrobe requirements and general lifestyle arrangements
- Act as a trusted point of contact, managing communications and ensuring tasks are followed through with discretion and professionalism.
The Expertise
You will be an experienced Personal Assistant who understands the nuances of supporting a high net worth individual and is comfortable managing both professional and personal priorities. You will bring:
- Previous experience supporting a high net worth individual, private family, entrepreneur or senior executive in a personal capacity
- Exceptional organisational skills with strong attention to detail
- A proactive, solutions-focused approach with the ability to anticipate needs
- Confidence managing multiple properties, suppliers and household operations
- Strong discretion, integrity and emotional intelligence
- A genuine enjoyment of providing thoughtful, personalised support beyond traditional executive assistance
- This role would suit someone who enjoys being the person who makes everything happen – from managing household logistics to ensuring every detail is taken care of.
The Next Step
If this role aligns with your experience and career goals, please apply via the link. Issy Armati is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Immediate Start available | Lower North Shore location
- Varied EA role with exposure to projects and broader business initiatives
- Up to $125,000 package inclusive of super | Onsite parking
The Opportunity
We are partnering with a well-established and highly regarded construction business to recruit an experienced Executive Assistant to join their Sydney team in North Sydney.
This is a genuinely varied opportunity supporting the Senior Leadership Team. Rather than being a traditional EA role, this position encompasses a broad mix of executive support, HR administration, events, office coordination and general business support.
Working closely with a highly collaborative leadership team, you will be trusted to use your initiative, think on your feet and stay one step ahead. This is an ideal opportunity for an experienced EA or senior administrator who enjoys variety, takes ownership and thrives in a fast-paced environment.
The Role
As Executive Assistant to the Executive, your daily responsibilities will include, but are not limited to:
- Expert calendar management to ensure smooth scheduling and prioritisation of commitments;
- Organising and coordinating travel across NSW, with meticulous attention to detail;
- Efficiently scheduling meetings and arranging events with precision;
- Prepare and disseminate reports;
- Managing confidential information with the utmost professionalism and discretion;
- Facilitate the onboarding and induction process for new hires;
- Provide support in managing the Resource Forecasting system; and
- Act as the primary point of contact for clients, ensuring seamless communication and relationship management.
The Expertise
The perfect candidate will bring at least 5+ years of high-level Executive Assistant experience, ideally within the construction, property, or professional services industries. You will have a keen eye for detail, able to juggle multiple tasks simultaneously in a fast-paced environment, while maintaining a calm and organised approach. Alongside your technical expertise, you will be a polished communicator, capable of engaging with stakeholders at all levels – from senior management to clients and external partners alike. Your strong interpersonal skills and warm, approachable personality will be key to fostering positive relationships and supporting both your Executives success and the company’s continued growth.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Victoria Lister is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Lead the day-to-day operations of a growing specialist healthcare practice
- Work closely with senior leadership in a highly visible, autonomous role
- Genuine long-term pathway into Practice Management
The Opportunity
Our client is a well-established healthcare organisation on Sydney’s North Shore, seeking an experienced Practice Coordinator to join their collaborative and high-performing team.
This is an excellent opportunity for someone looking to step into a broader operational role where they’ll have genuine ownership of the day-to-day running of the practice. Working closely with senior leadership, you’ll play a key role in supporting staff, coordinating workflows and driving operational excellence across the business.
Ideal for someone who enjoys problem solving, improving processes and being the person others rely on, this position offers variety, autonomy and the chance to make a meaningful impact from day one.
With exciting growth planned, there is also genuine opportunity for the successful candidate to develop into a more senior leadership position over time.
The Responsibilities
Responsibilities include, but are not limited to:
- Coordinating the day-to-day operations of the practice
- Managing staff rosters and operational workflows
- Supporting onboarding and training of new team members
- Acting as the first point of contact for operational queries
- Supporting clinicians and administration staff to ensure efficient service delivery
- Coordinating compliance and credentialing requirements
- Liaising with external suppliers and service providers
- Identifying opportunities to improve operational processes and patient experience
- Assisting senior leadership with workforce planning and operational initiatives
The Expertise
The successful candidate will have previous experience in practice coordination, healthcare administration, clinic management or a similar operational leadership role.
You’ll be highly organised, proactive and solutions-focused, with the ability to juggle competing priorities while maintaining exceptional attention to detail.
You’ll enjoy supporting people, leading through influence rather than authority, and taking ownership of day-to-day operations within a busy environment.
Experience within healthcare or specialist medical practices will be highly regarded; however, candidates with strong operational experience from professional services environments are also encouraged to apply.
The Next Step
If this opportunity aligns with your experience and career aspirations, please apply via the link. Gioia Spano is managing this search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Support a dynamic CFO within one of Australia’s fastest-growing businesses
- Broad role spanning executive coordination, board support, finance leadership and business operations
- Inner South Melbourne location | up to $115,000 + Super | On-site Parking
The Opportunity
Join a rapidly growing Australian organisation during an exciting phase of expansion and investment. With an established national footprint and ambitious growth plans ahead, this business offers the opportunity to work at the centre of a fast-paced, collaborative executive team where no two days are the same.
Supporting the Chief Financial Officer, this newly created position extends well beyond traditional diary management. Acting as a trusted extension of the CFO, you’ll coordinate priorities across the Finance function, support executive and Board deliverables, prepare high-quality presentations and ensure key projects and deadlines continue moving forward.
This is an ideal opportunity for an Executive Assistant or Executive Coordinator looking to broaden their exposure while partnering closely with a commercially minded executive in a highly visible role.
Key Responsibilities
As the Executive Coordinator, your responsibilities will include, but are not limited to:
- Coordinating the CFO’s priorities, meetings and forward schedule
- Preparing Board papers, presentations and executive documentation
- Coordinating Finance leadership meetings and following up actions and deliverables
- Liaising with internal stakeholders to ensure deadlines and commitments are achieved
- Supporting governance activities, reporting and executive communications
- Assisting with cross-functional projects and business initiatives
- Preparing PowerPoint presentations and executive briefing material
- Managing confidential information with professionalism and discretion
- Providing proactive day-to-day support to ensure the CFO can focus on strategic priorities
The Ideal Candidate
We are looking for someone who:
- Has experience supporting a senior executive, CFO or executive leadership team
- Is highly organised with exceptional attention to detail
- Naturally takes initiative and enjoys staying one step ahead
- Has strong written communication skills and confidence preparing executive presentations and documentation
- Can confidently build relationships and follow up with senior stakeholders
- Thrives in a fast-paced, evolving environment where priorities can change quickly
- Brings a positive, approachable and collaborative working style
- Enjoys taking ownership and contributing beyond traditional administrative support
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Grace Jorgensen is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is partnering with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm. We build personal relationships with exceptional Office Support professionals, recruiting positions ranging from Reception through to Executive Assistants on both a temporary and permanent basis.
- Kickstart your career with a leading global financial services organisation
- Join a high-performing team within a dynamic corporate environment
- Sydney CBD | Permanent position | 5 days in the office
The Opportunity
Our client is a leading global financial services organisation with an outstanding reputation for excellence and a collaborative, high-performance culture. With modern CBD offices and a strong commitment to developing their people, they offer an exceptional environment for ambitious professionals looking to build a long-term career.
An exciting opportunity has become available for a Team Administrative Assistant to join a busy and fast-paced corporate team. This role is perfect for an up-and-coming administrator with around 2+ years of corporate experience within financial services, such as banking, investment management, private equity, wealth management or a similar environment.
You’ll work alongside experienced professionals, gaining exposure to a broad range of business activities while providing high-quality administrative support. With ongoing mentoring, learning opportunities and clear pathways for progression, this is an ideal opportunity for someone looking to establish themselves within a global financial services business.
The Responsibility
Supporting a busy corporate team, your responsibilities will include:
- Coordinating meetings and team logistics
- Booking domestic and international travel
- Processing expenses through Concur
- Assisting with client events and team initiatives
- Liaising with internal and external stakeholders
- Providing occasional front-of-house support
- Preparing presentations, documents and reports
- General administrative support to ensure the smooth running of the team
The Expertise
To be successful in this role, you will have:
- Around 2+ years’ experience in a Team Assistant, Administrative Assistant or similar corporate support role
- Experience working within financial services, including banking, investment management, private equity, funds management or a similar corporate environment
- A polished and professional presentation with excellent communication skills
- Strong organisational skills and the ability to manage competing priorities
- High attention to detail and a proactive, can-do attitude
- Intermediate Microsoft Office skills, with Concur experience viewed favourably
- A genuine desire to build a long-term career within financial services
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Victoria Lister is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Join a successful Australian privately-owned business supporting a hands-on CEO in a true right-hand partnership role
- Broad, business-facing role spanning executive support, stakeholder management, board coordination and strategic involvement
- CBD location | $110-130k + Super + Discretionary Bonus
The Opportunity
Join a highly successful Australian business with a 25 + year history and a national footprint. Operating within the construction, engineering, infrastructure and industrial sectors, the organisation has built a strong reputation as a trusted supplier and partner to some of Australia’s leading businesses and projects. Despite its scale and steady growth, the business has retained an entrepreneurial and relationship-driven culture. Leadership remain highly accessible, decisions are made quickly and employees enjoy genuine visibility across the business.
Supporting the CEO, this role offers far more than traditional executive support. The CEO remains heavily involved across leadership, operations, strategy, shareholder matters and broader business initiatives. As a result, a commercially minded Executive Assistant who can operate as proactive extension of the CEO is available.
This is not a highly corporate or process-heavy environment. Rather, it will suit someone who enjoys variety, can confidently navigate changing priorities, exercise strong judgement and become a trusted extension of the CEO.
Key Responsibilities
As the Executive Assistant, your responsibilities will include, but are not limited to:
- Extensive diary, email and communication management;
- Drafting correspondence and responses on behalf of the CEO;
- Coordinating domestic travel and executive logistics;
- Preparing board papers, presentations and executive documentation;
- Supporting quarterly board and shareholder meetings;
- Liaising with senior leaders, stakeholders and external partners;
- Acting as a trusted gatekeeper and advisor to the CEO;
- Supporting business projects and strategic initiatives as required;
- Supporting personal, shareholder and family-related matters where required and;
- Utilising technology and AI to create smarter, more efficient approaches to communication and administration.
The Ideal Candidate
We are looking for someone who:
- Has experience supporting a CEO, Founder or senior C-suite executive in a true 1:1 capacity
- Has worked within a private, family-owned, founder-led or entrepreneurial environment
- Possesses strong business acumen and a commercial mindset
- Demonstrates strong emotional intelligence and sound judgement
- Can confidently manage stakeholders and act as a trusted gatekeeper
- Is approachable, personable and relationship-oriented
- Embraces technology and actively leverages AI to improve efficiency and communication
- Enjoys operating close to the business and contributing beyond traditional executive support
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Grace Jorgensen is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is partnering with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm. We build personal relationships with exceptional Office Support professionals, recruiting positions ranging from Reception through to Executive Assistants on both a temporary and permanent basis.
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