- Immediate Start available | Lower North Shore location
- Varied EA role with exposure to projects and broader business initiatives
- Up to $125,000 package inclusive of super | Onsite parking
The Opportunity
We are partnering with a well-established and highly regarded construction business to recruit an experienced Executive Assistant to join their Sydney team in North Sydney.
This is a genuinely varied opportunity supporting the Senior Leadership Team. Rather than being a traditional EA role, this position encompasses a broad mix of executive support, HR administration, events, office coordination and general business support.
Working closely with a highly collaborative leadership team, you will be trusted to use your initiative, think on your feet and stay one step ahead. This is an ideal opportunity for an experienced EA or senior administrator who enjoys variety, takes ownership and thrives in a fast-paced environment.
The Role
As Executive Assistant to the Executive, your daily responsibilities will include, but are not limited to:
- Expert calendar management to ensure smooth scheduling and prioritisation of commitments;
- Organising and coordinating travel across NSW, with meticulous attention to detail;
- Efficiently scheduling meetings and arranging events with precision;
- Prepare and disseminate reports;
- Managing confidential information with the utmost professionalism and discretion;
- Facilitate the onboarding and induction process for new hires;
- Provide support in managing the Resource Forecasting system; and
- Act as the primary point of contact for clients, ensuring seamless communication and relationship management.
The Expertise
The perfect candidate will bring at least 5+ years of high-level Executive Assistant experience, ideally within the construction, property, or professional services industries. You will have a keen eye for detail, able to juggle multiple tasks simultaneously in a fast-paced environment, while maintaining a calm and organised approach. Alongside your technical expertise, you will be a polished communicator, capable of engaging with stakeholders at all levels – from senior management to clients and external partners alike. Your strong interpersonal skills and warm, approachable personality will be key to fostering positive relationships and supporting both your Executives success and the company’s continued growth.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Victoria Lister is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Lead the day-to-day operations of a growing specialist healthcare practice
- Work closely with senior leadership in a highly visible, autonomous role
- Genuine long-term pathway into Practice Management
The Opportunity
Our client is a well-established healthcare organisation on Sydney’s North Shore, seeking an experienced Practice Coordinator to join their collaborative and high-performing team.
This is an excellent opportunity for someone looking to step into a broader operational role where they’ll have genuine ownership of the day-to-day running of the practice. Working closely with senior leadership, you’ll play a key role in supporting staff, coordinating workflows and driving operational excellence across the business.
Ideal for someone who enjoys problem solving, improving processes and being the person others rely on, this position offers variety, autonomy and the chance to make a meaningful impact from day one.
With exciting growth planned, there is also genuine opportunity for the successful candidate to develop into a more senior leadership position over time.
The Responsibilities
Responsibilities include, but are not limited to:
- Coordinating the day-to-day operations of the practice
- Managing staff rosters and operational workflows
- Supporting onboarding and training of new team members
- Acting as the first point of contact for operational queries
- Supporting clinicians and administration staff to ensure efficient service delivery
- Coordinating compliance and credentialing requirements
- Liaising with external suppliers and service providers
- Identifying opportunities to improve operational processes and patient experience
- Assisting senior leadership with workforce planning and operational initiatives
The Expertise
The successful candidate will have previous experience in practice coordination, healthcare administration, clinic management or a similar operational leadership role.
You’ll be highly organised, proactive and solutions-focused, with the ability to juggle competing priorities while maintaining exceptional attention to detail.
You’ll enjoy supporting people, leading through influence rather than authority, and taking ownership of day-to-day operations within a busy environment.
Experience within healthcare or specialist medical practices will be highly regarded; however, candidates with strong operational experience from professional services environments are also encouraged to apply.
The Next Step
If this opportunity aligns with your experience and career aspirations, please apply via the link. Gioia Spano is managing this search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Support a dynamic CFO within one of Australia’s fastest-growing businesses
- Broad role spanning executive coordination, board support, finance leadership and business operations
- Inner South Melbourne location | up to $115,000 + Super | On-site Parking
The Opportunity
Join a rapidly growing Australian organisation during an exciting phase of expansion and investment. With an established national footprint and ambitious growth plans ahead, this business offers the opportunity to work at the centre of a fast-paced, collaborative executive team where no two days are the same.
Supporting the Chief Financial Officer, this newly created position extends well beyond traditional diary management. Acting as a trusted extension of the CFO, you’ll coordinate priorities across the Finance function, support executive and Board deliverables, prepare high-quality presentations and ensure key projects and deadlines continue moving forward.
This is an ideal opportunity for an Executive Assistant or Executive Coordinator looking to broaden their exposure while partnering closely with a commercially minded executive in a highly visible role.
Key Responsibilities
As the Executive Coordinator, your responsibilities will include, but are not limited to:
- Coordinating the CFO’s priorities, meetings and forward schedule
- Preparing Board papers, presentations and executive documentation
- Coordinating Finance leadership meetings and following up actions and deliverables
- Liaising with internal stakeholders to ensure deadlines and commitments are achieved
- Supporting governance activities, reporting and executive communications
- Assisting with cross-functional projects and business initiatives
- Preparing PowerPoint presentations and executive briefing material
- Managing confidential information with professionalism and discretion
- Providing proactive day-to-day support to ensure the CFO can focus on strategic priorities
The Ideal Candidate
We are looking for someone who:
- Has experience supporting a senior executive, CFO or executive leadership team
- Is highly organised with exceptional attention to detail
- Naturally takes initiative and enjoys staying one step ahead
- Has strong written communication skills and confidence preparing executive presentations and documentation
- Can confidently build relationships and follow up with senior stakeholders
- Thrives in a fast-paced, evolving environment where priorities can change quickly
- Brings a positive, approachable and collaborative working style
- Enjoys taking ownership and contributing beyond traditional administrative support
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Grace Jorgensen is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is partnering with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm. We build personal relationships with exceptional Office Support professionals, recruiting positions ranging from Reception through to Executive Assistants on both a temporary and permanent basis.
- Kickstart your career with a leading global financial services organisation
- Join a high-performing team within a dynamic corporate environment
- Sydney CBD | Permanent position | 5 days in the office
The Opportunity
Our client is a leading global financial services organisation with an outstanding reputation for excellence and a collaborative, high-performance culture. With modern CBD offices and a strong commitment to developing their people, they offer an exceptional environment for ambitious professionals looking to build a long-term career.
An exciting opportunity has become available for a Team Administrative Assistant to join a busy and fast-paced corporate team. This role is perfect for an up-and-coming administrator with around 2+ years of corporate experience within financial services, such as banking, investment management, private equity, wealth management or a similar environment.
You’ll work alongside experienced professionals, gaining exposure to a broad range of business activities while providing high-quality administrative support. With ongoing mentoring, learning opportunities and clear pathways for progression, this is an ideal opportunity for someone looking to establish themselves within a global financial services business.
The Responsibility
Supporting a busy corporate team, your responsibilities will include:
- Coordinating meetings and team logistics
- Booking domestic and international travel
- Processing expenses through Concur
- Assisting with client events and team initiatives
- Liaising with internal and external stakeholders
- Providing occasional front-of-house support
- Preparing presentations, documents and reports
- General administrative support to ensure the smooth running of the team
The Expertise
To be successful in this role, you will have:
- Around 2+ years’ experience in a Team Assistant, Administrative Assistant or similar corporate support role
- Experience working within financial services, including banking, investment management, private equity, funds management or a similar corporate environment
- A polished and professional presentation with excellent communication skills
- Strong organisational skills and the ability to manage competing priorities
- High attention to detail and a proactive, can-do attitude
- Intermediate Microsoft Office skills, with Concur experience viewed favourably
- A genuine desire to build a long-term career within financial services
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Victoria Lister is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Join one of Australia’s leading independent wealth management firms
- Beautiful newly renovated Sydney CBD office overlooking the Harbour
- Varied front-of-house and office support role with an exceptional team culture
The Opportunity
Are you looking to build your career within a professional corporate environment?
Our client is a leading independently owned financial services firm, providing investment, wealth management and corporate advisory services to private clients, institutions and listed companies across Australia. Renowned for delivering exceptional service, they have built a strong reputation within the industry and pride themselves on their collaborative and professional culture.
An exciting opportunity has become available for an enthusiastic Office Assistant to become the face of their Sydney office. Based in a beautifully renovated CBD office with Harbour Bridge views, you’ll play a key role in creating an outstanding experience for clients and visitors while supporting the wider team with the smooth day-to-day running of the office.
This is a varied, people-focused position that would suit someone who enjoys building relationships, thrives in a fast-paced environment and takes pride in creating a welcoming and professional workplace.
The Role
As the Office Assistant, your responsibilities will include:
- Welcoming clients and visitors, creating a professional first impression
- Managing incoming phone calls and directing enquiries
- Coordinating meeting rooms, including Zoom and Microsoft Teams meetings
- Preparing refreshments and catering for meetings
- Assisting clients with onboarding to the company’s online portal
- Ordering stationery, kitchen supplies, office equipment and furniture
- Coordinating mail, couriers and deliveries
- Processing expense claims and reimbursements
- Assisting with domestic travel bookings
- Coordinating office events and team functions
- Providing administration support across the wider business
- Supporting the Office Manager with day-to-day office operations
- General administration and ad hoc duties as required
The Expertise
The successful candidate will enjoy working with people and thrive in a fast-paced, client-focused environment.
Previous experience in reception, office administration or another customer-facing role will be highly regarded. Exposure to the financial services or professional services sectors will be viewed favourably; however, candidates from hospitality, hotels or other premium service-focused industries looking to transition into a corporate environment are also strongly encouraged to apply.
You’ll also have:
- Outstanding communication and interpersonal skills
- A professional and polished presentation
- Strong organisational skills and excellent attention to detail
- Confidence using Microsoft Office, Teams and Zoom
- A proactive attitude and willingness to help wherever needed
- The ability to manage multiple priorities while maintaining exceptional customer service
The Next Step
If this opportunity aligns with your experience and career aspirations, please apply via the link. Gioia Spano is managing this search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Join a highly regarded Legal & Governance function within a leading Australian organisation
- Hybrid working model | 3 days office, 2 days WFH
- Salary circa $150,000 package + onsite parking and other premium perks
The Opportunity
Assistant Sydney is partnering with a well-established Australian organisation to recruit a Governance Officer to join their Legal & Governance team.
This is an excellent opportunity for an emerging governance professional looking to further develop their company secretarial, board administration and governance expertise within a sophisticated corporate environment.
Working closely with the Governance & Legal team, you will play an integral role in supporting governance activities across a complex corporate structure while gaining exposure to senior stakeholders and key business decision-making processes.
Join a highly regarded organisation with an exceptional reputation for culture and employee engagement. Hybrid working model with genuine flexibility, onsite parking and additional employee benefits.
The Responsibilities
- Governance & Company Secretarial Support: Assist with ASIC filings, annual reviews, entity management, corporate records maintenance and regulatory compliance activities.
- Board & Committee Coordination: Support the preparation and administration of Board and Committee meetings, including agendas, papers, meeting calendars, resolutions and follow-up actions.
- Stakeholder Management: Liaise with senior leaders, auditors, advisors and external stakeholders to support governance processes and ensure deadlines are met.
- Governance Administration: Maintain governance registers, coordinate document execution processes, manage governance reporting requirements and support ongoing compliance obligations.
- Continuous Improvement: Contribute to governance projects, process enhancements, policy updates and broader governance framework initiatives.
The Expertise
The successful candidate will bring 3+ years’ experience within governance, company secretarial or board administration or a related corporate environment. Exposure to ASIC filings, entity management, corporate records or compliance activities. Experience supporting Board or Committee meetings, including coordination of papers, agendas and stakeholder communication.
Strong attention to detail, organisational skills and the ability to manage competing priorities. A proactive, collaborative approach with excellent written and verbal communication skills.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Grace Jorgensen is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia.
We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on both a temporary and permanent basis.
- Join a successful Australian privately-owned business supporting a hands-on CEO in a true right-hand partnership role
- Broad, business-facing role spanning executive support, stakeholder management, board coordination and strategic involvement
- CBD location | $110-130k + Super + Discretionary Bonus
The Opportunity
Join a highly successful Australian business with a 25 + year history and a national footprint. Operating within the construction, engineering, infrastructure and industrial sectors, the organisation has built a strong reputation as a trusted supplier and partner to some of Australia’s leading businesses and projects. Despite its scale and steady growth, the business has retained an entrepreneurial and relationship-driven culture. Leadership remain highly accessible, decisions are made quickly and employees enjoy genuine visibility across the business.
Supporting the CEO, this role offers far more than traditional executive support. The CEO remains heavily involved across leadership, operations, strategy, shareholder matters and broader business initiatives. As a result, a commercially minded Executive Assistant who can operate as proactive extension of the CEO is available.
This is not a highly corporate or process-heavy environment. Rather, it will suit someone who enjoys variety, can confidently navigate changing priorities, exercise strong judgement and become a trusted extension of the CEO.
Key Responsibilities
As the Executive Assistant, your responsibilities will include, but are not limited to:
- Extensive diary, email and communication management;
- Drafting correspondence and responses on behalf of the CEO;
- Coordinating domestic travel and executive logistics;
- Preparing board papers, presentations and executive documentation;
- Supporting quarterly board and shareholder meetings;
- Liaising with senior leaders, stakeholders and external partners;
- Acting as a trusted gatekeeper and advisor to the CEO;
- Supporting business projects and strategic initiatives as required;
- Supporting personal, shareholder and family-related matters where required and;
- Utilising technology and AI to create smarter, more efficient approaches to communication and administration.
The Ideal Candidate
We are looking for someone who:
- Has experience supporting a CEO, Founder or senior C-suite executive in a true 1:1 capacity
- Has worked within a private, family-owned, founder-led or entrepreneurial environment
- Possesses strong business acumen and a commercial mindset
- Demonstrates strong emotional intelligence and sound judgement
- Can confidently manage stakeholders and act as a trusted gatekeeper
- Is approachable, personable and relationship-oriented
- Embraces technology and actively leverages AI to improve efficiency and communication
- Enjoys operating close to the business and contributing beyond traditional executive support
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Grace Jorgensen is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is partnering with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm. We build personal relationships with exceptional Office Support professionals, recruiting positions ranging from Reception through to Executive Assistants on both a temporary and permanent basis.
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