- Up to $40ph + super | Immediate start | Gladesville
- Temp-to-perm opportunity | Warm & supportive team culture
- Varied admin, payroll & accounts role | Flexible hours
The Opportunity
Assistant Sydney is partnering with a highly regarded Australian business to recruit an Administration & Accounts Assistant into a varied, hands-on position supporting their close-knit office team based in Gladesville.
This is a genuinely lovely team environment – supportive, down-to-earth, and highly collaborative – suited to someone who enjoys being part of a smaller office where everyone contributes and works closely together.
Initially stepping in to assist with upcoming leave coverage, the role has strong long-term potential, with the opportunity to transition into a permanent position for the right person.
This opportunity will suit someone who enjoys a blend of administration, data entry, payroll support, and accounts tasks within a busy, fast-paced office environment.
The Role
Working closely with the wider office team, responsibilities will include:
- Payroll processing support
- High-volume data entry of supplier invoices
- Checking contractor invoices against hours worked
- Accounts payable administration
- General office administration and team support
- Assisting with filing, document management, and office coordination tasks
This is a Monday to Friday onsite role based in Gladesville, with flexibility around working hours where required.
The Expertise
This role suits someone who enjoys being part of a collaborative team environment and takes pride in being reliable, organised, and detail-oriented.
You will have:
- Previous administration and/or accounts support experience
- Strong data entry skills with high attention to detail
- Confidence using Microsoft Excel and Word
- Strong written and verbal communication skills
- A mature, team-focused attitude
- MYOB experience highly regarded
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Gioia Spano is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Support a highly regarded Australian asset management organisation
- Broad Executive Assistant & Office Manager position supporting senior leadership
- St Leonards location | Dynamic and collaborative office environment
The Opportunity
This is an exciting opportunity to join a well-established Australian organisation with a strong national presence and a collaborative corporate culture. Operating within a specialised asset-heavy sector, the business is recognised for its operational excellence, long-standing industry relationships, and commitment to delivering high-quality outcomes.
This varied and fast-paced role will see you supporting senior leadership while also playing a key role in ensuring the smooth day-to-day coordination of a professional office environment. The successful candidate will be highly organised, adaptable, and confident managing multiple priorities with professionalism and discretion.
The Responsibility
This position requires exceptional organisational skills, strong attention to detail, and the ability to manage competing priorities in a fast-paced environment. Responsibilities include but are not limited to:
- Provide high-level support to the CEO and Executive Leadership Team, including diary and meeting coordination.
- Prepare presentations, reports, agendas, and business documentation.
- Coordinate travel bookings across the business.
- Manage confidential information, expenses, and leadership communications.
- Oversee day-to-day office management, including facilities, supplies, onboarding, and vendor coordination.
- Coordinate office events, catering, and broader administration support for the Sydney office.
- Act as a key point of contact for internal and external stakeholders.
The Expertise
The ideal candidate will have previous experience supporting senior executives within a corporate environment and enjoy working in a varied, fast-paced role. You will be highly organised, proactive, and confident managing multiple priorities while maintaining a high level of professionalism and discretion.
Strong communication skills, attention to detail, and the ability to work both autonomously and collaboratively will be essential. You will also bring strong Microsoft Office capabilities, a solutions-focused approach, and a willingness to support the wider team where needed.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Victoria Lister is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Join a globally backed, high-growth technology business
- Support a commercially critical C-suite executive in a fast-paced, dynamic environment
- Exceptional culture and benefits that set this role apart from others!
The Opportunity
This is an opportunity to join a globally recognised technology business, continuing to scale rapidly due to investment, the business has built a strong reputation for innovation, performance and pace. Based in North Sydney, the environment is energetic, collaborative and highly people focused, with a modern culture that feels far more start-up than traditional corporate.
Supporting a commercially critical C-suite executive, this role supports a highly intelligent, fast-moving and globally connected leader who travels extensively and works at an incredibly fast pace where their priorities shift quickly. This executive requires an EA who can bring calm, unflappable and proactive nature into an otherwise fast-moving environment. Someone who enjoys pace and ambiguity, can confidently execute without needing heavy direction and naturally stays one step ahead will do well here.
The broader culture is highly collaborative with very little hierarchy internally. Leadership are approachable, the office environment is polished but casual, and the EA cohort are well connected and highly regarded across the business.
Key Responsibilities
As the Executive Assistant, your responsibilities will include, but are not limited to:
- Complex diary and calendar management across multiple time zones
- Extensive domestic and international travel coordination
- Managing expenses, itineraries, restaurants and logistics
- Coordinating meetings and senior stakeholder engagements
- Acting as a trusted right-hand support to a highly dynamic executive
- Providing personal support as required to relieve items of this executives plate
- Taking ownership of ad hoc tasks and bringing structure to a fast-moving environment
The Ideal Candidate
We are looking for someone who:
- Has significant experience supporting a C-suite executive in a 1:1 fashion
- Thrives in fast-paced, scale-up or high-growth environments
- Is calm, emotionally intelligent and highly proactive
- Can confidently operate with ambiguity and changing priorities
- Has strong judgement and naturally anticipates needs ahead of time
- Is polished and commercially savvy without being overly corporate and;
- Enjoys partnering closely with leadership and acting as a true extension of the executive
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Grace Jorgensen is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm. We build personal relationships with the best Office Support talent, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Corporate reception & workplace experience | Global corporate environment
- Ongoing contract | Immediate start | Fortitude Valley
- Fast-paced, varied role | Great team culture
The Opportunity
We are partnering with a leading global corporate business to recruit a Receptionist into a dynamic, front-facing position supporting a busy corporate office environment.
Acting as the face of the business, you’ll play a key role in ensuring the workplace runs seamlessly day-to-day – supporting across reception, office operations, meeting coordination, onboarding, and general workplace experience.
It’s a fantastic opportunity for an immediately available temp who enjoys variety, thrives in a fast-paced environment, and can quickly become a trusted go-to support across the office.
The Role
You’ll be stepping into a busy corporate environment, quickly getting up to speed and ensuring a seamless experience for staff, visitors, and contractors.
Responsibilities will include:
- Managing reception and welcoming visitors professionally
- Handling incoming calls and reception inbox management
- Supporting meeting room coordination and internal event logistics
- Assisting with onboarding coordination for new starters
- Liaising with Facilities, IT, and Security teams
- Managing incoming/outgoing mail and deliveries
- Providing ad hoc administrative and workplace support
- Acting as a reliable, adaptable support across day-to-day office operations
The Expertise
This role suits someone who enjoys being the face of the office and can confidently operate in a corporate, fast-moving environment.
You will have:
- Previous reception, workplace, concierge, or office coordination experience
- Strong communication and stakeholder management skills
- A proactive, hands-on approach
- The ability to multitask and work autonomously
- Professional presentation and a positive, team-focused attitude
- The ability to hit the ground running immediately
- Full Australian working rights (Australian Citizen or Permanent Resident required)
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Gioia Spano is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Remuneration in line with experience, benefits + 1 day WFH.
- Newly created role fit for an ambitious and experienced professional.
- Support live deals & investment workflows, ensuring smooth day-to-day execution.
The Opportunity
This is a rare opportunity to join a high-performing infrastructure investment team in a pivotal, embedded Executive Assistant role. Supporting a group of senior investment professionals, you will operate at the centre of a fast-paced, deal-driven environment, acting as a true right hand and ensuring the team runs seamlessly day-to-day.
You’ll be involved in everything from coordinating complex schedules to supporting live transactions and attending key meetings, giving you strong exposure to investment activity across major infrastructure assets. This role suits someone who thrives in a dynamic, high-performance culture and enjoys being deeply integrated within a team.
The Responsibility
You will provide comprehensive, end-to-end support across both administrative and operational functions, including:
- Managing complex, multi-time-zone diaries and coordinating competing priorities
- Organising meetings end-to-end, including logistics, materials, and follow-ups
- Attending key meetings, taking minutes, and tracking actions to completion
- Coordinating complex international travel, itineraries, and investor-related events
- Supporting team off-sites, conferences, and internal events
- Processing expenses, invoices, and maintaining accurate records and databases
- Assisting with preparation and formatting of presentations and investment materials
- Providing coordination support across live deals and project workflows
- Acting as a key liaison point for internal stakeholders and external partners
- Supporting onboarding and contributing to broader team and office operations
The Expertise
To be successful in this role, you will bring:
- Proven experience as an Executive Assistant or Senior PA supporting multiple senior stakeholders
- Strong organisational skills with the ability to manage high volumes of work with precision
- A proactive, solutions-focused mindset and exceptional attention to detail
- Advanced skills across Microsoft Office and virtual collaboration tools
- Excellent communication skills, with confidence engaging senior stakeholders
- High levels of discretion and professionalism
Exposure to financial services, investment, private equity, or a deal-driven environment will be highly regarded, but is not essential.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Issy Armati is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Permanent opportunity – immediate availability required
- Key operational role | Deliver outstanding service to clients
- Plenty of responsibility & growth | CBD office + WFH flex
The Opportunity
Our client is a well-established professional services firm located in the CBD, renowned for its strong market reputation and impressive client portfolio. The team is close-knit, high-performing, and seeking an experienced, confident Customer Experience Specialist to join them. This is a varied and dynamic role, providing end-to-end support across the full customer lifecycle and ensuring exceptional service delivery.
Given the collaborative nature of the team, there is significant scope to take ownership of processes, further develop an HR skillset and contribute to continuous improvement initiatives, making this a highly visible and impactful role.
The Responsibility
As a Customer Experience Specialist, your responsibilities will include:
- Acting as the first point of contact for clients and workers, managing onboarding requirements, queries, and issue resolution
- Coordinating worker administration including document management, compliance checks, and database maintenance
- Supporting payroll, invoicing, and other operational services to ensure accurate and timely delivery
- Managing HR escalations, including terminations, performance management, and ad hoc queries
- Maintaining workplace health & safety records and Workcover matters
- Preparing and distributing client reporting and analysis as required
- Supporting marketing communications and initiatives, including newsletters and client updates
The Expertise
The successful candidate will have 2+ years’ experience in customer service, HR administration, contractor management, or a related field. You will bring exceptional communication skills, a proactive approach, and strong organisational ability. Advanced MS Office skills, experience with CRM systems, and a meticulous attention to detail are essential.
You are solutions-focused, flexible, and thrive in a fast-paced environment where no two days are the same. Knowledge of payroll, recruitment, or compliance regulations is highly desirable.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Victoria Lister is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Support a highly respected Leader within the business
- Modern CBD offices in prime location
- Collaborative team culture & EA cohort | Supportive of professional growth
The Opportunity
Assistant Sydney is proud to be partnering with a well-established property and funds management firm to recruit an experienced Executive Assistant to support a highly regarded Executive.
Within this role, you’ll be trusted, relied upon, and given real exposure to stakeholders both internally and externally. You’ll play a key part in keeping things running smoothly, while building strong relationships across the business.
It would suit someone who enjoys working in a structured, corporate environment, but still values a positive team culture and a role with variety.
The Responsibility
No two days will look exactly the same, but in this Executive Assistant role, your duties will include:
- Managing a busy diary and inbox, coordinating meetings and travel;
- Building strong relationships with stakeholders across the business;
- Preparing meeting agendas, minutes, and ensuring follow-ups are actioned;
- Handling expenses, invoices, and corporate card reconciliations;
- Supporting onboarding of new team members;
- Organising team events, offsites, and conferences; and
- Providing general administrative support and jumping in where needed.
The Expertise
You’re someone who takes pride in being organised, proactive, and one step ahead. You’ll bring:
- Experience in a corporate environment (property, finance, professional services or similar), ideally mid – large in size;
- Adaptable, socially aware, driven, switched on, confident and professional;
- Strong organisational skills and the ability to manage competing priorities;
- Excellent communication skills and a natural ability to build relationships;
- High attention to detail and a proactive mindset; and
- A calm, solutions-focused approach.
This is a genuinely great opportunity for an EA who wants to be part of a supportive, professional environment, where your contribution is recognised and valued.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Jessica Duncan is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on a temporary and permanent basis.
- Step into a pivotal EA role supporting the CEO in a scaling tech business
- Be the right hand during a critical growth and transformation phase
- High-impact role with scope to evolve toward Chief of Staff
The Opportunity
Our client is a fast-growing Australian tech business operating within a niche but expanding sector. This role comes at a pivotal time as they build and scale their operations, they are now looking for a capable, grounded Executive Assistant to support their CEO. Looking for a true right-hand, someone who can bring structure, clarity and calm to a fast-moving environment.
A key part of success in this role will be fit and dynamic with the CEO.
He is a highly driven, intelligent and outcomes-focused leader who operates at pace and holds a high bar for quality. He values efficiency, clear thinking and people who can anticipate, problem-solve and execute without needing heavy direction. His style is direct and considered, someone who will give you context, but expects you to run with things. He is not someone who over-communicates for the sake of it, so this role will suit an EA who is confident working with autonomy, can read the room, and knows when to step in versus step back.
While the role will begin as a traditional EA position, there is genuine scope for it to evolve over time into a broader operational or Chief of Staff-style role for the right person.
The Responsibility
Your role will be hands-on, varied and critical to the day-to-day running of the business.
Key responsibilities include:
- End-to-end calendar and inbox management, ensuring the CEO is focused on highest-impact priorities;
- Coordination of meetings across multiple time zones, including board and leadership forums;
- Travel coordination and itinerary management;
- Preparation of agendas, briefing packs, and meeting materials, with follow-up on actions;
- Acting as a key point of coordination across the leadership team and wider business;
- Supporting internal communications, updates and alignment across a distributed team;
- Event coordination for quarterly planning sessions and offsites;
- Document management, CRM updates and general operational support;
- Providing ad hoc research, reporting and project support to the CEO and;
- Identifying opportunities to improve processes and bring greater structure to the business.
The Expertise
We’re looking for someone who not only brings strong EA capability, but who can genuinely partner with the CEO and complement his working style.
You will bring:
- Experience supporting a CEO or senior executive in a fast-paced, dynamic environment (start-up or scale-up highly desired)
- Strong attention to detail and a natural instinct for quality and follow-through
- Confidence to operate autonomously, anticipate needs and stay one step ahead
- A proactive, solutions-focused mindset with a willingness to take ownership
- Excellent judgement, knowing when to push, when to hold, and how to prioritise effectively
- Clear, concise communication style, someone who can get to the point and execute
- A calm, grounded presence who brings structure without adding noise
This role will suit someone who enjoys working with sharp, driven leaders, takes pride in being highly reliable, and thrives in an environment where expectations are high but trust and autonomy are given in return.
The Next Step
If you would like further information on this opportunity, please call Grace Jorgensen on 0499 910 241 for a confidential discussion. Alternatively, apply online with an updated resume today!
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- A varied and impactful role with exposure to senior stakeholders
- Collaborative, close-knit & professional environment
- CBD fringe location | Gorgeous office space
The Opportunity
Our client is a respected and established private family office, with a proven track record in investment success. Their diverse portfolio of funds and privately owned businesses is guided by family leadership and genuine commitment to responsible growth, long-term relationships and supportive-working environment. This Office Manager opportunity offers long-term stability and the scope to shape and take ownership of the role.
This unique opportunity is suited to an experienced, proactive and highly organised Office Manager, where you will be responsible for the smooth day to day operation of the office, working closely with the executives and directors, as well as external service providers. It will allow for autonomy and the opportunity to contribute to both operational and governance activities.
The Responsibility
Your responsibilities as the Office Manager will include, but not be limited to:
- Oversee the day-to-day running of the family office, including office operations, meeting coordination, and general administrative support;
- Coordinate building and office maintenance, including managing service providers and contractor schedules;
- Manage incoming calls and enquiries with professionalism, discretion, and confidentiality;
- Act as a central point of coordination between family members, directors, contractors, and external suppliers;
- Assist with the preparation of family and board meetings, including agendas, documentation, and tracking of actions;
- Provide administrative support to Executives and the Company Secretary, including governance documentation and filings;
- Manage calendars, appointments, supplier coordination, and follow-ups to ensure timely execution of key activities; and
- Provide general administrative and ad hoc support as required.
The Expertise
- Proven experience in an Office Manager or similar role, ideally within a family office, or corporate environment;
- Highly organised with strong attention to detail and the ability to manage competing priorities;
- Professional, discreet, and confident in dealing with senior stakeholders;
- Strong communication and interpersonal skills;
- Tech-savvy, with experience using document management systems (e.g. SharePoint);
- A proactive, hands-on approach with a willingness to support across all aspects of the office.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Jessica Duncan is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Up to $70k inclusive of superannuation, experience dependent
- North Sydney location | Easily accessible by public transport
- Supportive & team-oriented environment
The Opportunity
Join a growing, professional team in a hands-on Office Assistant role, supporting the day-to-day running of a busy office. This position blends front-of-house reception with core administrative and office support, making it ideal for someone early in their career looking to build strong foundational skills in a corporate environment.
Reporting to the Directors, you’ll be the first point of contact for clients and visitors, while also assisting with documentation, coordination, and general office operations behind the scenes. This role ius suited to someone who enjoys routine, takes pride in organisation, and is eager to learn and contribute to a supportive team environment.
The Responsibility
Responsibilities include, but are not limited to:
- Answering phones, greeting visitors, and managing meeting rooms
- Helping with general admin tasks and supporting the team day-to-day
- Keeping the office, kitchen, and common areas tidy and organised
- Restocking supplies and picking up groceries when needed
- Managing mail, deliveries, and couriers
- Assisting with simple data entry, filing, and keeping systems up to date
The Expertise
- 6–12 months experience in a Reception, Office Assistant, or similar administrative role
- A professional and friendly communication style, with confidence on the phone and in person
- Strong organisational skills, with the ability to manage tasks independently and stay on top of priorities
- High attention to detail and the ability to pick things up quickly and run with them
- A proactive, “see what needs doing” attitude, with confidence to take initiative without constant direction
- A positive, team-oriented approach, with the maturity to work autonomously while contributing to the wider team
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Caiti Elmore is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on a temporary and permanent basis.
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