• Flexible hours within a high-trust, outcomes-focused environment
• Located in a key Western Sydney industrial precinct with onsite parking
• Newly created role partnering closely with the Managing Director during an exciting scale-up phase

The Opportunity

We are partnering with a highly successful privately owned Australian business operating within a specialised solutions sector, delivering innovative infrastructure across commercial and project-based environments nationally.
With a strong growth trajectory and expanding national footprint, the business is entering its next phase of scale and operational refinement. The Managing Director is down to earth, hands-on, visionary and relationship centric in his style; he is seeking an Executive Assistant to support him as he continues to accelerate and grow.
Based in Western Sydney, near to the M4 and M7, this role sits within a down-to-earth office environment, this role offers the opportunity to embed yourself in the engine room of a fast-growing business. For an EA who enjoys ownership and autonomy within a scaling business, this is an exciting opportunity to operate beyond traditional support.
  
The Responsibility

While owning the foundations of Executive Assistant support, this role extends into project coordination, office and operational follow-through across the business.
Core responsibilities will include:

• Ownership and management of the CEO’s diary, ensuring strategic priorities are reflected in time allocation;
• Inbox management and oversight of communication flow;
• Acting as liaison between the CEO, senior leadership, project teams and external stakeholders;
• Tracking progress across day to day projects as well as key growth initiatives and operational deliverables;
• Coordinating leadership meetings, site visits and stakeholder engagements;
• Managing events, travel arrangements and logistics;
• Preparing meeting briefs, summaries and action tracking documentation
• Introducing systems and processes to enable the uplift of operational rhythm and;
• Supporting the running of the office through business-wide initiatives aligned to culture.

The Expertise

We are seeking a highly organised Executive Assistant who is comfortable operating at the intersection of executive support, office management and project coordination.
You will bring:

• A strong EA background, ideally combined with Office Manager or Project Coordinator experience
• Exposure to construction, engineering, manufacturing or industrial-style environments will be highly regarded
• Experience operating within a scale-up or growth business where structure is evolving and ambiguity is part of the rhythm
• Strong organisational discipline with the ability to juggle competing priorities and create order within a fast-moving environment

In character, we are looking for someone proactive, pragmatic and with a high-ownership mindset, willing to roll up sleeves and wear multiple hats. Someone who enjoys being embedded in the day-to-day of a business and takes genuine pride in being the glue that holds moving parts together.
  
The Next Step

If you would like further information on this opportunity, please call Grace Jorgensen on 0499 910 241 for a confidential discussion. Alternatively, apply online with an updated resume today!
  
About Assistant Sydney
  
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. 
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.