- Work for a leading household name in the Australian banking sector
- Stunning modern offices located in Docklands
- 6-month contract | 25th May start
This is an exciting opportunity to join a leading Australian financial institution with a strong national footprint and global reach, recognised for its stability, scale, and industry leadership. Our client is seeking an Assistant Facilities Manager for a 6-month contract. This role is integral to ensuring office facilities operate to the highest standard and that all stakeholders are supported within a premium office environment.
To be considered for this role, you must be immediately available and have previous experience in a Facilities Coordinator or Assistant Facilities Manager role. If you are looking for your next opportunity, please apply.
The Responsibility
This position requires initiative, attention to detail and the ability to adapt quickly. Responsibilities include but are not limited to:
- Support day-to-day facilities coordination, including scheduling, task tracking, and maintenance activities.
- Act as a key point of contact for internal stakeholders and vendors regarding maintenance requests, repairs, and service delivery.
- Assist with financial processes, ensuring all management requirements are completed accurately and on time.
- Manage monthly accruals and forecasts in line with budgeting requirements.
- Raise and action Workplace tickets via the internal ticketing system, ensuring timely closure to meet KPIs.
- Oversee and coordinate all hard services onsite.
- Implement and maintain safety procedures to support a safe working environment.
- Issue work orders and purchase orders to vendors through online systems and platforms.
The Expertise
The ideal candidate will have 3+ years of facilities experience within a corporate environment. You will understand corporate expectations while bringing a warm, approachable, and professional manner. You will be reliable, resilient, and a natural problem-solver who enjoys both autonomous work and structured operational tasks. Strong MS Office skills and the ability to quickly learn new systems will be highly valued.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Victoria Lister is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Permanent opportunity – immediate availability required
- Key operational role | Deliver outstanding service to clients
- Plenty of responsibility & growth | CBD office + WFH flex
The Opportunity
Our client is a well-established professional services firm located in the CBD, renowned for its strong market reputation and impressive client portfolio. The team is close-knit, high-performing, and seeking an experienced, confident Customer Experience Specialist to join them. This is a varied and dynamic role, providing end-to-end support across the full customer lifecycle and ensuring exceptional service delivery.
Given the collaborative nature of the team, there is significant scope to take ownership of processes, further develop an HR skillset and contribute to continuous improvement initiatives, making this a highly visible and impactful role.
The Responsibility
As a Customer Experience Specialist, your responsibilities will include:
- Acting as the first point of contact for clients and workers, managing onboarding requirements, queries, and issue resolution
- Coordinating worker administration including document management, compliance checks, and database maintenance
- Supporting payroll, invoicing, and other operational services to ensure accurate and timely delivery
- Managing HR escalations, including terminations, performance management, and ad hoc queries
- Maintaining workplace health & safety records and Workcover matters
- Preparing and distributing client reporting and analysis as required
- Supporting marketing communications and initiatives, including newsletters and client updates
The Expertise
The successful candidate will have 2+ years’ experience in customer service, HR administration, contractor management, or a related field. You will bring exceptional communication skills, a proactive approach, and strong organisational ability. Advanced MS Office skills, experience with CRM systems, and a meticulous attention to detail are essential.
You are solutions-focused, flexible, and thrive in a fast-paced environment where no two days are the same. Knowledge of payroll, recruitment, or compliance regulations is highly desirable.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Victoria Lister is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Support the Customer Experience Team in a key operational role
- Deliver outstanding service to corporate and individual clients
- Plenty of responsibility & growth | CBD office + WFH flex
The Opportunity
Our client is a well-established professional services firm located in the CBD, renowned for its strong market reputation and impressive client portfolio. The team is close-knit, high-performing, and seeking an experienced, confident Customer Experience Specialist to join them. This is a varied and dynamic role, providing end-to-end support across the full customer lifecycle and ensuring exceptional service delivery.
Given the collaborative nature of the team, there is significant scope to take ownership of processes, further develop an HR skillset and contribute to continuous improvement initiatives, making this a highly visible and impactful role.
The Responsibility
As a Customer Experience Specialist, your responsibilities will include:
- Acting as the first point of contact for clients and workers, managing onboarding requirements, queries, and issue resolution
- Coordinating worker administration including document management, compliance checks, and database maintenance
- Supporting payroll, invoicing, and other operational services to ensure accurate and timely delivery
- Managing HR escalations, including terminations, performance management, and ad hoc queries
- Maintaining workplace health & safety records and Workcover matters
- Preparing and distributing client reporting and analysis as required
- Supporting marketing communications and initiatives, including newsletters and client updates
The Expertise
The successful candidate will have 2+ years’ experience in customer service, HR administration, contractor management, or a related field. You will bring exceptional communication skills, a proactive approach, and strong organisational ability. Advanced MS Office skills, experience with CRM systems, and a meticulous attention to detail are essential.
You are solutions-focused, flexible, and thrive in a fast-paced environment where no two days are the same. Knowledge of payroll, recruitment, or compliance regulations is highly desirable.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Victoria Lister is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Private Office | Melbourne CBD
- Remuneration paid in line with experience | Full-time Permanent
- Executive Assistant 1:1 to the Managing Director
The Opportunity
A rare opportunity exists for an experienced Executive Assistant to support a busy Managing Director within a dynamic private office environment. This is a high-trust role where you will operate as a true right hand, managing complex priorities across business, personal and family commitments.
Based in Melbourne’s CBD, this position requires exceptional organisation, sound judgement and the ability to stay two steps ahead in a fast-moving environment. You will play a pivotal role in ensuring the executive’s time, commitments and operations run seamlessly.
This is a full-time, permanent position working in-office five days per week.
The Responsibility
This role will see you providing high-level executive support across a broad scope of responsibilities, requiring strong prioritisation, discretion and adaptability. Key responsibilities include:
- Acting as a trusted gatekeeper, screening and prioritising incoming correspondence, requests and enquiries
- Preparing high-quality presentations, reports, briefs and meeting documentation
- Conducting research and compiling information to support meeting preparation and decision-making
- Coordinating meetings including agendas, papers, logistics and accurate minutes
- Building and maintaining professional relationships with key stakeholders
- Managing expenses and supporting financial administration tasks
Diary & Travel Management
- Proactively managing a complex and ever-changing diary across business and personal commitments
- Coordinating domestic and international travel including flights, accommodation, visas and ground transport
- Preparing detailed itineraries and travel packs
- Managing last-minute travel changes and disruptions
Operations, Property & Personal Support
- Supporting the management of residential properties, coordinating suppliers and maintenance
- Liaising with trades, cleaners and service providers
- Providing high-level personal assistance including coordinating appointments, travel and events
- Managing personal expenses, frequent flyer programs and key personal administration
- Supporting household operations and family logistics where required
The Expertise
To succeed in this role, you will be a highly organised and proactive Executive Assistant who thrives in a fast-paced, high-trust environment. You will bring:
- Previous experience in a similar Executive Assistant role supporting a senior executive
- Exceptional organisational and time management skills
- Strong written and verbal communication skills
- Intermediate to advanced Microsoft Office skills
- Excellent attention to detail and problem-solving ability
- The ability to work autonomously while managing competing priorities
- A proactive, solutions-focused mindset
- Absolute discretion, professionalism and confidentiality
You will be someone who enjoys operating behind the scenes, anticipating needs before they arise and ensuring every detail is managed to the highest standard.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Isabella Armati is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Align with a global firm, but with the feel & culture of a boutique team!
- Excellent benefits including health & wellness & 1-day WFH
- Located in the heart of Melbourne’s CBD!
The Opportunity
Our client, a trusted name within the financial services sector, is seeking an experienced and proactive Team Assistant to provide executive-level support, as well as assist the broader team. This role suits a confident self-starter with strong communication and organisational skills, who can take ownership of team support, work autonomously and contribute effectively as part of a collaborative team. This is an exceptional opportunity for a highly capable professional to take on a substantive role, provide pivotal support and making a meaningful impact on the business.
The Responsibility
As Team Assistant, your responsibilities will include:
- Oversee the day-to-day office operations, including reception coverage, mail and couriers, office presentation, supply ordering, and coordination with facilities and IT teams;
- Coordinate domestic and international travel for the team, including complex itineraries, overseas visitor logistics, and accommodation and transport bookings;
- Manage expenses and reporting, including electronic coding and collation of monthly expenses, CRM data management and monthly/quarterly reporting;
- Support meetings, events, and external engagements, including scheduling, room and AV setup, catering, PowerPoint updates, compliance reviews, internal staff events and external event project management;
- Provide broad administrative support to the team, including document formatting, report preparation, printing and binding, calendar support, and ad hoc projects; and
- Assist the marketing team to support communications and materials, including email distribution, mailing lists etc.
The Expertise
- 2-3 years’ experience in a similar Team Assistant/Coordinator role, ideally within financial and/or professional services;
- A proactive, can-do all-rounder who enjoys variety, takes initiative and assumes ownership of tasks and issues as they arise;
- A forward-thinking problem solver who anticipates business needs, manages competing deadlines calmly and thrives in a fast-paced environment;
- A highly organised, detail-focused professional with the ability to lead tasks, communicate clearly and thoughtfully and follow through.
The Next Step
For a confidential discussion, please contact Jessica Duncan on 0499 072 705 or email jessica@assistantsydney.com.au. Alternatively, apply now with your updated resume.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on a temporary and permanent basis.
- Align with a global firm, but with the feel & culture of a boutique team!
- Excellent benefits including health & wellness & 1-day WFH
- Located in the heart of Melbourne’s CBD!
The Opportunity
Our client, a trusted name within the financial services sector, is seeking an experienced and proactive Team Assistant to provide executive-level support, as well as assist the broader team. This role suits a confident self-starter with strong communication and organisational skills, who can take ownership of team support, work autonomously and contribute effectively as part of a collaborative team. This is an exceptional opportunity for a highly capable professional to take on a substantive role, provide pivotal support and making a meaningful impact on the business.
The Responsibility
As Team Assistant, your responsibilities will include:
- Oversee the day-to-day office operations, including reception coverage, mail and couriers, office presentation, supply ordering, and coordination with facilities and IT teams;
- Coordinate domestic and international travel for the team, including complex itineraries, overseas visitor logistics, and accommodation and transport bookings;
- Manage expenses and reporting, including electronic coding and collation of monthly expenses, CRM data management and monthly/quarterly reporting;
- Support meetings, events, and external engagements, including scheduling, room and AV setup, catering, PowerPoint updates, compliance reviews, internal staff events and external event project management;
- Provide broad administrative support to the team, including document formatting, report preparation, printing and binding, calendar support, and ad hoc projects; and
- Assist the marketing team to support communications and materials, including email distribution, mailing lists etc.
The Expertise
- 2-3 years’ experience in a similar Team Assistant/Coordinator role, ideally within financial and/or professional services;
- A proactive, can-do all-rounder who enjoys variety, takes initiative and assumes ownership of tasks and issues as they arise;
- A forward-thinking problem solver who anticipates business needs, manages competing deadlines calmly and thrives in a fast-paced environment;
- A highly organised, detail-focused professional with the ability to lead tasks, communicate clearly and thoughtfully and follow through.
The Next Step
For a confidential discussion, please contact Jessica Duncan on 0499 072 705 or email jessica@assistantsydney.com.au. Alternatively, apply now with your updated resume.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on a temporary and permanent basis.
- Join an industry leading organisation experiencing rapid year on year growth
- Step into a stable role with variety, ownership and long-term career opportunity
- Up to $90,000 plus superannuation | Melbourne CBD location
The Opportunity
We are partnering with a leading workplace consultancy renowned for its strong track record across Australia and New Zealand. With a focus on delivering high-quality, client-focused projects, they have built a long-standing base of satisfied clients.
A newly created opportunity has arisen for an experienced Office Manager to join their Melbourne office full-time. This is a hands on, trusted role offering variety, autonomy, and genuine impact – ideal for someone who enjoys balancing people, processes, and numbers.
The Responsibility
See below a summary of the duties. A formal job description including the below responsibilities will be provided during the briefing process.
- Oversee day-to-day office operations, ensuring a professional and well-presented environment
- Act as first point of contact – managing phones, visitors, mail, and meeting coordination
- Manage office supplies, equipment, and support onboarding, IT requests, and team needs
- Support the accounts receivable and accounts payable process
- Provide finance administration support, including invoicing and supplier set-up
- Assist with events, presentations, and general administration for the wider team and Directors
The Expertise
We’d love to hear from candidates who can bring:
- Experience as an Office Manager, Administrator, or Accounts Administrator
- Interest or experience in AP/AR and finance support, alongside office coordination
- Strong organisation skills with a calm, proactive, and dependable approach
- Excellent communication and customer service skills
- Confidence using MS Office and CHEOPS systems
- A collaborative mindset and desire to be the backbone of a supportive team culture
- Background in construction, property, design or professional services (highly regarded)
The Next Step
If you’re seeking a stable, people-facing role with variety, ownership, and long-term growth, we’d love to hear from you. If you’d like more information about the role, feel free to contact Gioia Spano for a confidential conversation on 0437 973 025. Alternatively, please apply on the link below.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on a temporary and permanent basis.
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