- Join a highly regarded, well-established creative agency
- Buzzing inner-city location | Close to public transport
- Energetic, social & genuinely fun team culture
The Opportunity
We’re partnering with a highly regarded independent creative PR agency to find an exceptional Office Manager to become the heartbeat of their Melbourne office. This is an energetic, social and collaborative team working with some of Australia’s most recognisable brands across beauty, luxury, retail, automotive and major events.
Far from a traditional corporate environment, the office is creative, fast-paced and always on the go. They’re looking for someone who will embrace the energy, take genuine ownership of the space and pride themselves on making the office a brilliant place to work.
The Role
This is a hands-on role for someone who notices the little things and gets them sorted before anyone needs to ask. You’ll oversee the day-to-day running and presentation of the office while providing broader administrative and operational support across the business.
Your responsibilities will include, but are not limited to:
- Taking ownership of the presentation, organisation and smooth day-to-day running of the office
- Managing suppliers, maintenance, office stock, facilities and general workplace requirements
- Overseeing mail, couriers, deliveries and incoming and outgoing correspondence
- Coordinating meeting rooms, internal meetings, travel and broader team logistics
- Providing occasional diary and administrative support to the leadership team
- Supporting onboarding, offboarding and general people administration
- Maintaining business records, subscriptions, databases and shared drives
- Coordinating IT equipment, system access and requests alongside external providers
- Providing broader business and administrative support, working closely with Finance and leadership as required
- Getting involved in team events, quarterly activities and office celebrations
The Expertise
We’re genuinely open when it comes to background and level of experience. You might have a couple of years’ experience within an office environment and be ready to step up, already be working as an Office Manager, or be returning to the workforce with strong administration, operations or executive support experience behind you.
What matters most is your attitude, attention to detail and willingness to take ownership.
You will bring:
- 2+ years’ experience within an office, administration, operations or support environment
- Exceptional attention to detail and strong organisational skills
- A proactive, no-task-too-small attitude and willingness to get involved
- A warm, personable nature and genuine desire to contribute to the team and culture
- The ability to juggle priorities and stay calm in a busy, fast-paced environment
- Confidence using Microsoft 365 and Google Workspace
- The ability and willingness to work onsite five days per week
The Next Step
If you’re looking for an opportunity where you can become an integral part of the team, make the role your own and bring your organisational skills into a fun, creative environment, please apply via the link. Caiti Elmore is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia.
We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Support a dynamic CFO within one of Australia’s fastest-growing businesses
- Broad role spanning executive coordination, board support, finance leadership and business operations
- Inner South Melbourne location | up to $115,000 + Super | On-site Parking
The Opportunity
Join a rapidly growing Australian organisation during an exciting phase of expansion and investment. With an established national footprint and ambitious growth plans ahead, this business offers the opportunity to work at the centre of a fast-paced, collaborative executive team where no two days are the same.
Supporting the Chief Financial Officer, this newly created position extends well beyond traditional diary management. Acting as a trusted extension of the CFO, you’ll coordinate priorities across the Finance function, support executive and Board deliverables, prepare high-quality presentations and ensure key projects and deadlines continue moving forward.
This is an ideal opportunity for an Executive Assistant or Executive Coordinator looking to broaden their exposure while partnering closely with a commercially minded executive in a highly visible role.
Key Responsibilities
As the Executive Coordinator, your responsibilities will include, but are not limited to:
- Coordinating the CFO’s priorities, meetings and forward schedule
- Preparing Board papers, presentations and executive documentation
- Coordinating Finance leadership meetings and following up actions and deliverables
- Liaising with internal stakeholders to ensure deadlines and commitments are achieved
- Supporting governance activities, reporting and executive communications
- Assisting with cross-functional projects and business initiatives
- Preparing PowerPoint presentations and executive briefing material
- Managing confidential information with professionalism and discretion
- Providing proactive day-to-day support to ensure the CFO can focus on strategic priorities
The Ideal Candidate
We are looking for someone who:
- Has experience supporting a senior executive, CFO or executive leadership team
- Is highly organised with exceptional attention to detail
- Naturally takes initiative and enjoys staying one step ahead
- Has strong written communication skills and confidence preparing executive presentations and documentation
- Can confidently build relationships and follow up with senior stakeholders
- Thrives in a fast-paced, evolving environment where priorities can change quickly
- Brings a positive, approachable and collaborative working style
- Enjoys taking ownership and contributing beyond traditional administrative support
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Grace Jorgensen is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is partnering with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm. We build personal relationships with exceptional Office Support professionals, recruiting positions ranging from Reception through to Executive Assistants on both a temporary and permanent basis.
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