- Partner with the CEO and Executive Leadership Team of a global organisation
- Join a successful technology business with a collaborative, down-to-earth culture
- Permanent opportunity | $120k–$130k + super + benefits
The Opportunity
If you’re an experienced Executive Assistant who thrives in a fast-moving environment and enjoys a more contemporary approach to executive support, this is an exciting opportunity to partner with the CEO and Executive Leadership Team of an established global technology organisation.
Supporting the CEO as your priority executive, you will also provide broader support across an Executive Leadership Team. This is not a traditional, high-touch 1:1 CEO role; the CEO is highly independent, creating an opportunity for an EA who enjoys working autonomously, anticipating where support will add value and operating as an extension of the broader leadership team.
The culture is high-performing yet down-to-earth, with accessible executives, limited hierarchy and a collaborative way of working. The CEO is onsite each day and values face-to-face interaction, making this a predominantly office-based opportunity. Alongside a competitive salary and broader suite of employee benefits, this role offers the EA a genuine seat at the table as part of the Executive Leadership Team.
The Responsibilities
Your responsibilities will include, but are not limited to:
- Providing executive support to the CEO and broader Executive Leadership Team;
- Coordinating diaries, meetings and scheduling across multiple senior stakeholders as required;
- Managing complex domestic and international travel, including multi-destination itineraries, visas and logistics;
- Coordinating Board and Committee meetings, including scheduling and associated logistics;
- Supporting Executive Leadership Team meetings, capturing actions and coordinating follow-up;
- Managing expenses and broader executive administration;
- Coordinating leadership meetings, events and team activities and;
- Proactively identifying where support is required across the CEO and broader leadership team.
The Expertise
We are looking for someone who:
- Has demonstrated EA experience supporting C-suite executives and/or multiple members of an Executive Leadership Team;
- Has worked within a fast-paced, fluid environment, ideally across technology, software or another dynamic organisation;
- Has extensive experience coordinating complex international travel and multi-destination itineraries;
- Is highly organised and detail-oriented, with strong judgement and the ability to anticipate requirements;
- Is proactive and adaptable, and comfortable supporting an independent CEO within a less traditional executive support model and;
- Brings a personable, pragmatic style and confidence building relationships across all levels of a business.
The Next Step
If this role aligns with your experience and career goals, please apply via the link. Grace Jorgensen is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Work for a leading household name in the Australian banking sector
- Stunning modern offices located close to public transport
- Immediate start, ongoing contract with potential to convert to permanency
This is an exciting opportunity to join a leading Australian financial institution with a strong national footprint and global reach, recognised for its stability, scale, and industry leadership. Our client is seeking a Help Desk Facilities Coordinator to join on an ongoing contract, with the view that this will convert to permanent in the future. This role plays an integral part in ensuring the office facilities are operating at the highest standard and that all stakeholders are fully supported within a premium office environment.
To be considered for this role, you must be immediately available, with full working rights. Ideally you have previous experience in a facilities coordinator role, or similar. If you’re looking for your next opportunity, please apply.
The Responsibility
This position requires initiative, attention to detail and the ability to adapt quickly. Responsibilities include but are not limited to:
- Support day-to-day facilities coordination, including scheduling, task tracking, and maintenance activities
- Act as a key contact for internal stakeholders and vendors regarding maintenance requests, repairs, and service delivery
- Manage incoming facilities requests via phone and email, ensuring timely response and resolution
- Liaise with contractors and suppliers to ensure works are completed efficiently, cost-effectively, and to standard
- Maintain strong working relationships across teams to support smooth and responsive facilities operations
The Expertise
The ideal candidate will have 1+ years of facilities experience within a corporate environment. You will understand corporate expectations while bringing a warm, approachable, and professional manner. You will be reliable, resilient, and a natural problem-solver who enjoys both autonomous work and structured operational tasks. Strong MS Office skills and the ability to quickly learn new systems will be highly valued.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Caiti Elmore is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Assistant Sydney is a specialist executive and business support recruitment firm who partner with many of Australia’s most recognised organisations.
- Join a high-performing, collaborative team where you’ll receive genuine mentoring, structured training and clear career progression.
- Build your career working with premium clients including Macquarie Group, Woolworths Group, Amazon, Mirvac, Dexus, Jones Lang LaSalle, Sony, Microsoft, AirTrunk and many more.
The Opportunity
Established in 2017, Assistant Sydney has built a reputation as one of Australia’s leading specialist Business Support recruitment agencies. We partner with some of the country’s most recognised organisations to deliver exceptional recruitment solutions across Executive Assistant, Personal Assistant, Office Management and Business Support appointments.
Our approach is simple – provide a highly consultative, professional and personalised service to our customers. We pride ourselves on building genuine relationships, delivering outstanding outcomes and maintaining a reputation for quality over volume.
Our values of Love What You Do, Collaborate & Innovate and Keep It Simple underpin everything we do. From hosting networking events with Sydney’s Executive Assistant community to partnering with clients on strategic recruitment projects, no two days are the same.
This is an exceptional opportunity for a graduate or early-career professional looking to build a long-term career in recruitment. You’ll work alongside experienced consultants who are passionate about developing future talent, providing structured training, ongoing mentoring and genuine career progression into a recruitment consulting role.
We believe in recognising effort, celebrating success and creating an environment where our people can thrive both professionally and personally.
The Responsibility
Working at Assistant Sydney will see you enjoy a diverse, fast-paced and highly collaborative role. As a key member of the team, you’ll support our Directors and Managers across recruitment, research, candidate engagement and business development initiatives.
Being part of a high growth business, you’ll adopt a “no task too small” approach while developing your own skills and expertise.
Broadly speaking, you can expect to:
- Research leading organisations and conduct market mapping exercises
- Source, screen and interview candidates across Executive Assistant and Business Support disciplines
- Utilise LinkedIn Recruiter, JobAdder, AI sourcing tools and Microsoft 365 to identify and engage exceptional talent
- Draft compelling job advertisements and candidate marketing profiles
- Coordinate interviews, reference checks and candidate communications
- Support consultants in delivering end-to-end recruitment assignments
- Assist with networking events, client engagement initiatives and employer branding activities
- Contribute to business development research and marketing campaigns
- Provide administrative and project support across the business as required
The Expertise
Assistant Sydney is seeking recent graduates who have completed their final year of study across Commerce, Business Management, Law, Arts, Human Resources or Marketing.
Most likely, you have a strong academic background from one of the leading universities in Sydney such as USYD, UNSW, UTS, Macquarie University or Western Sydney University.
You will have part-time/casual work experience in retail, hospitality or sports and have engaged in a range of extra-curricular activities such as volunteering. Most importantly, you are eager to learn and want to grow your career – this is important as it reflects the background of the current team at Assistant Sydney.
For employees at Assistant Sydney there will be opportunities for them to be relocated between our Melbourne and Sydney offices and to work at our affiliated company ThompsonCook.
The Next Step
If you’re looking to launch your career in recruitment with one of Sydney’s leading specialist agencies, we’d love to hear from you.
Please submit your resume as soon as possible, or if you’d like to learn more about the opportunity, contact Grace Jorgensen on 0499 910 241 for a confidential discussion.
We look forward to hearing from you.
- Support senior executives across national and international portfolios
- Join a fast-growing organisation with a significant global footprint
- Permanent opportunity | $100k–$110k + super
The Opportunity
If you’re an organised, proactive Team Assistant who enjoys working with senior leaders and being part of a fast-moving business, this is an exciting opportunity to take on a high-performing executive support role.
Our client is a high-growth organisation with an established international footprint and an exciting period of continued expansion ahead. The business is known for its pace, performance and collaborative culture, bringing together ambitious, high-performing people in a dynamic environment.
Reporting into a senior Executive Assistant, this role will provide administrative and coordination support across a number of senior executives spanning both national and international portfolios.
With the business continuing to evolve, the executive portfolio will develop over time. It’s a great opportunity for an experienced Team Assistant who enjoys variety, exposure to senior stakeholders and working as part of a collaborative executive support function.
The Responsibilities
Your responsibilities will include, but are not limited to:
- Providing day-to-day administrative support across multiple senior executives;
- Coordinating diaries, meetings and appointments across different locations and time zones;
- Organising domestic and international travel, including flights, accommodation and itineraries;
- Coordinating meetings, logistics and supporting documentation;
- Processing expenses and assisting with general executive administration;
- Working closely with Senior EA’s and the broader support team globally to coordinate priorities;
- Liaising with internal and external stakeholders across national and international offices;
- Supporting team events, meetings and broader business activities as required and;
- Taking ownership of ad hoc requests and proactively identifying where support is needed.
The Expertise
We are looking for someone who:
- Has previous experience as a Team Assistant or senior administrative professional and is looking for career growth;
- Has supported multiple senior stakeholders and is confident balancing competing priorities;
- Has worked within a fast-paced, high-performing environment, with exposure to sectors such as technology, software, financial services, professional services or other global and high-growth organisations;
- Has strong diary, meeting and travel coordination experience;
- Is highly organised, responsive and confident working at pace;
- Communicates professionally and builds strong relationships across all levels of a business and;
- Enjoys working collaboratively within an established executive support team.
The Next Step
If this role aligns with your experience and career goals, please apply via the link. Grace Jorgensen is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
Gioia is a Senior Consultant at Assistant Sydney. She holds a Bachelor of Management from The University of Technology Sydney and began her career with a specialist accounting recruitment firm. Over the past three years Gioia has finetuned her recruitment skills, and prides herself on her relationship building with all stakeholders, and ability to headhunt the best available talent for permanent, contract and temporary vacancies. Gioia prides herself on her ability to build strong relationships with clients through assisting them with a smooth or challenging recruitment processes, as well as candidates as they embark on a new job search through her excellent communication skills.
Victoria Lister is a Manager at Assistant Sydney. Victoria holds a Bachelor of Business (Management) from Charles Sturt University and began her recruitment career with a specialist accounting and finance search firm. Victoria is a strong communicator which is reflected in her ability to build rapport and trust quickly; she is passionate about bringing candidates and clients together. She is an efficient and detail orientated individual, always looking at how she can best support her clients and office support professionals.
Caiti is a Consultant at Assistant Sydney. Originally from New Zealand, Caiti has transitioned to Assistant Sydney from a dynamic career in hospitality where she has had just shy of 10 years’ experience. Caiti brings a wealth of knowledge across customer service and management and having completed her New Zealand Certificate in Food and Beverage Level 4, Caiti has developed a love for bringing people together and working with a broad range of personalities. Armed with a passion for people and a commitment to excellence, Caiti adds great experience to the Assistant Sydney team.
Elaine is the Operations Manager at Assistant Sydney. She holds a Bachelor in Event Management and History. Elaine’s valuable career knowledge and experience has seen her successfully lead and manage the internal communications, executive support and office management facets of past employers, and allows her to do the same for Assistant Sydney.
Elaine strategically guides all areas of the business providing operational support to the Directors and Assistant Sydney Board.
Claire is a Manager at Assistant Sydney and has been a key driver in growing the business since 2019. She has completed a Master of Human Resources Management, and a Bachelor of Arts in Industrial Relations and HR Management. As someone who values education and practical experience, applying her theory into daily operations has allowed her to appreciate and understand the importance of navigating a professional and transparent recruitment process for both clients and candidates.
Claire has fostered relationships with some of Australia’s most well known and loved ASX listed businesses, along with clients in the property, construction, engineering, and pharmaceutical industries. She is trusted and praised for her dynamic approach and her ability to deliver high quality service in a timely and measured manner.
Isabella is a General Manager at Assistant Sydney and has been instrumental in the growth and development of the business since 2017. Issy completed a Bachelor of Media and Communication and has created a market reputation that focuses on delivering high quality service to her candidates and clients.
Commercial in approach, Issy focuses on collaborating with clients across various industries, with particular expertise in the property, construction and retail industries, recruiting predominantly senior office support professionals. As someone that is driven by a no compromise approach to success, Issy is recognised as a highly respected expert in office support.
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