- Join a leading global organisation in a high-profile corporate environment
- Macquarie Park location | Monday to Friday, 8:00am – 5:00pm
- Immediate start | 3 month contract with potential to extend
The Opportunity
This is an exciting opportunity to join a highly regarded global organisation with a significant Australian presence, working within a professional and established corporate environment. Our client is seeking a Reception / Guest Services professional to join their Macquarie Park office on an initial temporary contract for 3 months, with the opportunity for extension beyond this period. Sitting at the heart of the workplace, you will play an integral role in creating a polished and welcoming experience for employees, visitors and contractors, while providing broader support across workplace and facilities operations. Ideally, you will bring previous corporate reception, guest services, concierge or front-of-house experience.
To be considered for this role, due to the nature of the organisation’s work, you must be an Australian Citizen.
The Responsibility
This position requires initiative, attention to detail and a polished, service-focused approach. Responsibilities include but are not limited to:
- Manage reception and front-of-house operations, creating a professional and welcoming experience
- Greet and assist visitors, contractors and internal stakeholders, including coordinating site access
- Coordinate meeting rooms, bookings and room setup to support day-to-day business requirements
- Manage incoming mail, couriers, deliveries and general workplace administration
- Support the Facilities team with day-to-day workplace operations and service requests
- Assist with workplace safety administration, site procedures and general operational requirements
The Expertise
The ideal candidate will have previous reception, guest services, concierge or front-of-house experience, ideally gained within a corporate or professional environment. You will be a polished and confident communicator with a warm, service-focused approach and the ability to engage professionally with a broad range of stakeholders. You will be organised, reliable and proactive, with strong administration skills and the ability to quickly learn new systems and processes. Strong MS Office skills and a genuine willingness to support the broader workplace team will be highly valued.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Victoria Lister is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Partner with the CEO and Executive Leadership Team of a global organisation
- Join a successful technology business with a collaborative, down-to-earth culture
- Permanent opportunity | $120k–$130k + super + benefits
The Opportunity
If you’re an experienced Executive Assistant who thrives in a fast-moving environment and enjoys a more contemporary approach to executive support, this is an exciting opportunity to partner with the CEO and Executive Leadership Team of an established global technology organisation.
Supporting the CEO as your priority executive, you will also provide broader support across an Executive Leadership Team. This is not a traditional, high-touch 1:1 CEO role; the CEO is highly independent, creating an opportunity for an EA who enjoys working autonomously, anticipating where support will add value and operating as an extension of the broader leadership team.
The culture is high-performing yet down-to-earth, with accessible executives, limited hierarchy and a collaborative way of working. The CEO is onsite each day and values face-to-face interaction, making this a predominantly office-based opportunity. Alongside a competitive salary and broader suite of employee benefits, this role offers the EA a genuine seat at the table as part of the Executive Leadership Team.
The Responsibilities
Your responsibilities will include, but are not limited to:
- Providing executive support to the CEO and broader Executive Leadership Team;
- Coordinating diaries, meetings and scheduling across multiple senior stakeholders as required;
- Managing complex domestic and international travel, including multi-destination itineraries, visas and logistics;
- Coordinating Board and Committee meetings, including scheduling and associated logistics;
- Supporting Executive Leadership Team meetings, capturing actions and coordinating follow-up;
- Managing expenses and broader executive administration;
- Coordinating leadership meetings, events and team activities and;
- Proactively identifying where support is required across the CEO and broader leadership team.
The Expertise
We are looking for someone who:
- Has demonstrated EA experience supporting C-suite executives and/or multiple members of an Executive Leadership Team;
- Has worked within a fast-paced, fluid environment, ideally across technology, software or another dynamic organisation;
- Has extensive experience coordinating complex international travel and multi-destination itineraries;
- Is highly organised and detail-oriented, with strong judgement and the ability to anticipate requirements;
- Is proactive and adaptable, and comfortable supporting an independent CEO within a less traditional executive support model and;
- Brings a personable, pragmatic style and confidence building relationships across all levels of a business.
The Next Step
If this role aligns with your experience and career goals, please apply via the link. Grace Jorgensen is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Support senior leaders within a globally recognised investment firm.
- High level of autonomy, trust and responsibility.
- Work in a fast-paced, high-performance environment | No two days are the same.
The Opportunity
Join a highly regarded global investment firm as an Executive Assistant supporting a Managing Director and Director within a high-performing Sydney team. This is a fast-paced, high-intensity EA role where complex calendar management is at the heart of the position. Supporting senior executives alongside a broader team of 3-4 VPs and Associates, you will be managing diaries that are constantly changing, shifting priorities and last-minute requests.
You will thrive in this environment if you are highly responsive, calm under pressure and naturally one step ahead. This is not a role for someone who needs every day to look the same.
The Responsibility
- Manage complex and constantly changing calendars
- Navigate last-minute changes, competing priorities and diary conflicts with confidence
- Work closely with VPs and Associates to coordinate meetings and team requirements
- Coordinate domestic and international travel, including changes and detailed itineraries
- Anticipate priorities and proactively manage your executives’ time
- Coordinate internal and external meetings with senior stakeholders
- Prepare executives for meetings and ensure all logistics are organised
- Manage correspondence, follow-ups and general administrative requirements
- Act as a trusted and highly discreet point of support to your executives.
The Expertise
- Proven EA experience supporting senior executives in a fast-paced environment
- Exceptional calendar management skills and confidence managing constantly shifting diaries
- Highly organised, proactive and able to reprioritise quickly
- Calm, solutions-focused and comfortable working with urgency
- Strong communication and stakeholder management skills
- Excellent attention to detail and sound judgement
- Discreet and professional, with the ability to manage confidential information
- Naturally responsive and willing to go the extra mile when required
- While there is no expectation to work outside standard hours, being comfortable with occasional out-of-hours responsiveness is advantageous
The Next Step
If this role aligns with your experience and career goals, please apply via the link. Issy Armati is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
Gioia is a Senior Consultant at Assistant Sydney. She holds a Bachelor of Management from The University of Technology Sydney and began her career with a specialist accounting recruitment firm. Over the past three years Gioia has finetuned her recruitment skills, and prides herself on her relationship building with all stakeholders, and ability to headhunt the best available talent for permanent, contract and temporary vacancies. Gioia prides herself on her ability to build strong relationships with clients through assisting them with a smooth or challenging recruitment processes, as well as candidates as they embark on a new job search through her excellent communication skills.
Victoria Lister is a Manager at Assistant Sydney. Victoria holds a Bachelor of Business (Management) from Charles Sturt University and began her recruitment career with a specialist accounting and finance search firm. Victoria is a strong communicator which is reflected in her ability to build rapport and trust quickly; she is passionate about bringing candidates and clients together. She is an efficient and detail orientated individual, always looking at how she can best support her clients and office support professionals.
Caiti is a Consultant at Assistant Sydney. Originally from New Zealand, Caiti has transitioned to Assistant Sydney from a dynamic career in hospitality where she has had just shy of 10 years’ experience. Caiti brings a wealth of knowledge across customer service and management and having completed her New Zealand Certificate in Food and Beverage Level 4, Caiti has developed a love for bringing people together and working with a broad range of personalities. Armed with a passion for people and a commitment to excellence, Caiti adds great experience to the Assistant Sydney team.
Elaine is the Operations Manager at Assistant Sydney. She holds a Bachelor in Event Management and History. Elaine’s valuable career knowledge and experience has seen her successfully lead and manage the internal communications, executive support and office management facets of past employers, and allows her to do the same for Assistant Sydney.
Elaine strategically guides all areas of the business providing operational support to the Directors and Assistant Sydney Board.
Claire is a Manager at Assistant Sydney and has been a key driver in growing the business since 2019. She has completed a Master of Human Resources Management, and a Bachelor of Arts in Industrial Relations and HR Management. As someone who values education and practical experience, applying her theory into daily operations has allowed her to appreciate and understand the importance of navigating a professional and transparent recruitment process for both clients and candidates.
Claire has fostered relationships with some of Australia’s most well known and loved ASX listed businesses, along with clients in the property, construction, engineering, and pharmaceutical industries. She is trusted and praised for her dynamic approach and her ability to deliver high quality service in a timely and measured manner.
Isabella is a General Manager at Assistant Sydney and has been instrumental in the growth and development of the business since 2017. Issy completed a Bachelor of Media and Communication and has created a market reputation that focuses on delivering high quality service to her candidates and clients.
Commercial in approach, Issy focuses on collaborating with clients across various industries, with particular expertise in the property, construction and retail industries, recruiting predominantly senior office support professionals. As someone that is driven by a no compromise approach to success, Issy is recognised as a highly respected expert in office support.
Grace is a Partner at Assistant Sydney and has been instrumental in the growth and development of the business since 2017. After completing a Bachelor of Social Science and Psychology, Grace has forged a successful career in office support recruitment across Sydney and Melbourne. Grace is an expert in partnering, with some of Australia’s leading companies, with a core focus in the financial services industry, funds management, private equity and HNW individuals.
Grace brings a deep understanding of the opportunities and challenges facing organisations and their talent management strategies when attracting key support professional and is known for her informed career planning advice.
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