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Assistant Sydney - the most respected office support search firm in Australia.

Sydney

Level 3, 50 Pitt Street, Sydney NSW 2000

0417 937 303

Melbourne

Level 6, 360 Collins Street, Melbourne VIC 3000

The Opportunity
  
Assistant Sydney is currently partnering with a leading global workplace management organisation to recruit a range of Workplace & Corporate Support professionals across multiple high-profile client sites throughout Sydney.
  
These opportunities sit within premium office environments across industries including professional services, technology, property, construction and creative sectors. With both short-term cover assignments and longer-term contracts available, these roles offer an excellent opportunity to gain exposure to highly regarded businesses while building valuable corporate experience and networks.
  
We are currently recruiting across opportunities including:

These opportunities are ideal for candidates who enjoy polished, people-focused environments and thrive in fast-paced, client-facing roles where no two days are the same.
  
The Responsibility
  
Responsibilities across these opportunities may include, but are not limited to:

The Expertise
  
The successful candidates will ideally have previous experience within reception, workplace coordination, facilities, hospitality, customer service or office support environments. You will present professionally, communicate confidently and enjoy working within dynamic, team-oriented environments.
  
Strong organisational skills, adaptability and the ability to manage competing priorities will be highly regarded. Candidates with transferable experience from hospitality, retail or customer-facing backgrounds are also encouraged to apply.
  
The Next Step
  
If this role aligns with your experience and career objectives, please apply via the link. Caiti Elmore is managing the search and will respond to candidates progressing to the next stage.
  
About Assistant Sydney
  
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.

The Opportunity

Assistant Sydney is partnering with a highly regarded Australian business to recruit an Administration & Accounts Assistant into a varied, hands-on position supporting their close-knit office team based in Gladesville.

This is a genuinely lovely team environment – supportive, down-to-earth, and highly collaborative – suited to someone who enjoys being part of a smaller office where everyone contributes and works closely together.

Initially stepping in to assist with upcoming leave coverage, the role has strong long-term potential, with the opportunity to transition into a permanent position for the right person.

This opportunity will suit someone who enjoys a blend of administration, data entry, payroll support, and accounts tasks within a busy, fast-paced office environment.

The Role

Working closely with the wider office team, responsibilities will include:

This is a Monday to Friday onsite role based in Gladesville, with flexibility around working hours where required.

The Expertise

This role suits someone who enjoys being part of a collaborative team environment and takes pride in being reliable, organised, and detail-oriented.
You will have:

The Next Step   

If this role aligns with your experience and career objectives, please apply via the link. Gioia Spano is managing the search and will respond to candidates progressing to the next stage

About Assistant Sydney

Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. 
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.

The Opportunity

This is an exciting opportunity to join a well-established Australian organisation with a strong national presence and a collaborative corporate culture. Operating within a specialised asset-heavy sector, the business is recognised for its operational excellence, long-standing industry relationships, and commitment to delivering high-quality outcomes.

This varied and fast-paced role will see you supporting senior leadership while also playing a key role in ensuring the smooth day-to-day coordination of a professional office environment. The successful candidate will be highly organised, adaptable, and confident managing multiple priorities with professionalism and discretion.

The Responsibility

This position requires exceptional organisational skills, strong attention to detail, and the ability to manage competing priorities in a fast-paced environment. Responsibilities include but are not limited to:

The Expertise

The ideal candidate will have previous experience supporting senior executives within a corporate environment and enjoy working in a varied, fast-paced role. You will be highly organised, proactive, and confident managing multiple priorities while maintaining a high level of professionalism and discretion.

Strong communication skills, attention to detail, and the ability to work both autonomously and collaboratively will be essential. You will also bring strong Microsoft Office capabilities, a solutions-focused approach, and a willingness to support the wider team where needed.

The Next Step

If this role aligns with your experience and career objectives, please apply via the link. Victoria Lister is managing the search and will respond to candidates progressing to the next stage.

About Assistant Sydney

Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.

The Opportunity

This is an opportunity to join a globally recognised technology business, continuing to scale rapidly due to investment, the business has built a strong reputation for innovation, performance and pace. Based in North Sydney, the environment is energetic, collaborative and highly people focused, with a modern culture that feels far more start-up than traditional corporate.
Supporting a commercially critical C-suite executive, this role supports a highly intelligent, fast-moving and globally connected leader who travels extensively and works at an incredibly fast pace where their priorities shift quickly. This executive requires an EA who can bring calm, unflappable and proactive nature into an otherwise fast-moving environment. Someone who enjoys pace and ambiguity, can confidently execute without needing heavy direction and naturally stays one step ahead will do well here.
The broader culture is highly collaborative with very little hierarchy internally. Leadership are approachable, the office environment is polished but casual, and the EA cohort are well connected and highly regarded across the business.

Key Responsibilities

As the Executive Assistant, your responsibilities will include, but are not limited to:

The Ideal Candidate

We are looking for someone who:

The Next Step

If this role aligns with your experience and career objectives, please apply via the link. Grace Jorgensen is managing the search and will respond to candidates progressing to the next stage.

About Assistant Sydney

Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm. We build personal relationships with the best Office Support talent, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.

This is an exciting opportunity to join a leading Australian financial institution with a strong national footprint and global reach, recognised for its stability, scale, and industry leadership. Our client is seeking a Help Desk Facilities Coordinator on a 2-month contract. This role plays an integral part in ensuring the office facilities are operating at the highest standard and that all stakeholders are fully supported within a premium office environment.

To be considered for this role, you must be immediately available with no planned leave over the next two months. Previous experience in a facilities coordinator role, or similar, is required. If you’re looking for your next opportunity, please apply.   
The Responsibility
  
This position requires initiative, attention to detail and the ability to adapt quickly. Responsibilities include but are not limited to:

The Expertise
  
The ideal candidate will have 1+ years of facilities experience within a corporate environment. You will understand corporate expectations while bringing a warm, approachable, and professional manner. You will be reliable, resilient, and a natural problem-solver who enjoys both autonomous work and structured operational tasks. Strong MS Office skills and the ability to quickly learn new systems will be highly valued.
 
The Next Step

If this role aligns with your experience and career objectives, please apply via the link. Victoria Lister is managing the search and will respond to candidates progressing to the next stage.

About Assistant Sydney

Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. 
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.

The Opportunity

We are partnering with a leading national law firm to recruit a Team Executive into a highly visible, dynamic position supporting across multiple practice groups.

Rather than being tied to one desk, you’ll step into key Partner and senior stakeholder portfolios, providing seamless support during periods of leave and acting as a trusted go-to across the business – giving you exposure that is rarely offered in more traditional, siloed roles.

It’s a rare opportunity to gain broad exposure, deepen your billing expertise, and work with a range of high-performing teams – all within a structured and well-supported environment, where you’ll quickly build strong internal visibility and credibility.

The Role

You’ll be stepping into established desks, quickly getting up to speed and ensuring continuity across teams. Responsibilities will include:

Each team operates differently – giving you exposure to varying billing structures, workflows and Partner styles.

The Expertise 

This role suits someone who enjoys variety and can confidently step into new environments.

You will have:

The Next Step   

If this role aligns with your experience and career objectives, please apply via the link. Gioia Spano is managing the search and will respond to candidates progressing to the next stage

About Assistant Sydney

Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. 
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.

The Opportunity

This is a rare opportunity to join a high-performing infrastructure investment team in a pivotal, embedded Executive Assistant role. Supporting a group of senior investment professionals, you will operate at the centre of a fast-paced, deal-driven environment, acting as a true right hand and ensuring the team runs seamlessly day-to-day.

You’ll be involved in everything from coordinating complex schedules to supporting live transactions and attending key meetings, giving you strong exposure to investment activity across major infrastructure assets. This role suits someone who thrives in a dynamic, high-performance culture and enjoys being deeply integrated within a team.

The Responsibility

You will provide comprehensive, end-to-end support across both administrative and operational functions, including:

The Expertise

To be successful in this role, you will bring:

Exposure to financial services, investment, private equity, or a deal-driven environment will be highly regarded, but is not essential.

The Next Step

If this role aligns with your experience and career objectives, please apply via the link. Issy Armati is managing the search and will respond to candidates progressing to the next stage.

About Assistant Sydney

Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. 
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.

The Opportunity

Our client is a leading global investment management and research firm, highly regarded within the industry. Based in the heart of the CBD, they are seeking a proactive and committed Team Assistant to join their collaborative team. This is a varied role combining administration, marketing, and events, offering a balanced 50/50 split across marketing and administrative responsibilities. You will play a key role within the team, liaising with stakeholders across the business to ensure smooth delivery of initiatives.

Importantly, as this is an ongoing opportunity, applications can only be considered from candidates with full working rights (Australian or New Zealand Citizenship or Permanent Residency). Unfortunately, this role is not suitable for those on a working holiday visa.

The Responsibility

Your duties and responsibilities will include, but not be limited to:

The Expertise

The ideal candidate will have a minimum of 2 years’ experience in an administration or Team Assistant role. Experience across marketing and events will be highly regarded. You will be a motivated team player with strong relationship-building skills, able to engage confidently with both internal and external stakeholders. Highly organised with a creative flair, you will take ownership of tasks and contribute to the successful delivery of marketing initiatives. Strong communication skills are essential, with the ability to adapt your approach depending on the audience and situation.

The Next Step

If this role aligns with your experience and career objectives, please apply via the link. Victoria Lister is managing the search and will respond to candidates progressing to the next stage.
  
About Assistant Sydney

Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. 
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.

The Opportunity

Assistant Sydney is proud to partner with a well-established cardiology clinic based within a private hospital setting, seeking an experienced Medical Secretary to join their close-knit team.

This is a fantastic opportunity to step into a fast-paced, patient-facing role, supporting a small team of cardiologists and working closely with an experienced Practice Manager. You’ll play a key role in ensuring the smooth day-to-day running of the clinic, while delivering a high standard of care and professionalism to patients.

With a collaborative team environment and a strong focus on patient experience, this role will suit someone who enjoys being part of a busy, purpose-driven medical setting.

The Responsibilities

As Medical Secretary, your responsibilities will include:

The Expertise

We’re looking for a confident and organised Medical Secretary who thrives in a busy clinical environment.

You will bring:

The Next Step

If you’re available immediately and looking for a stable, part-time opportunity within a supportive medical team, we would love to hear from you.
Please apply via the link. Gioia Spano is managing this search and will be in touch with shortlisted candidates.

About Assistant Sydney

Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. 
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.

The Opportunity

Assistant Sydney is proud to partner with a highly respected private specialist in women’s health, seeking a warm and experienced Medical Secretary to become the key point of contact within her practice.

This is a rare opportunity to step into a front-facing, patient-focused role where you will truly take ownership of the day-to-day running of the practice. Supporting a down-to-earth and well-regarded specialist, you’ll play a pivotal role in ensuring patients feel welcomed, supported, and cared for at every stage of their journey.

With a long-standing team and a reputation built on trust and empathy, this role will suit someone who values stability, connection, and delivering exceptional patient care.

The Responsibility

As Medical Secretary your responsibilities will include:

The Expertise

This role is all about manner and care.

We’re looking for someone who brings a warm, professional and empathetic approach, and who genuinely enjoys supporting patients in what can often be a sensitive and important time in their lives.

You will have:

The Next Step   

If this role aligns with your experience and career objectives, please apply via the link. Gioia Spano is managing the search and will respond to candidates progressing to the next stage

About Assistant Sydney

Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. 
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.

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Assistant Sydney - the most respected office support search firm in Australia.

Sydney

Level 3, 50 Pitt Street, Sydney NSW 2000

0417 937 303

Melbourne

Level 6, 360 Collins Street, Melbourne VIC 3000