- Work across Sydney’s most impressive corporate offices and premium client sites!
- Flexible short and long-term opportunities with immediate starts available!
- Build your experience across Corporate Reception, Workplace, Facilities & Events!
The Opportunity
Assistant Sydney is currently partnering with a leading global workplace management organisation to recruit a range of Workplace & Corporate Support professionals across multiple high-profile client sites throughout Sydney.
These opportunities sit within premium office environments across industries including professional services, technology, property, construction and creative sectors. With both short-term cover assignments and longer-term contracts available, these roles offer an excellent opportunity to gain exposure to highly regarded businesses while building valuable corporate experience and networks.
We are currently recruiting across opportunities including:
- Corporate Reception
- Facilities Coordination
- Office Coordination
- Concierge & Guest Relations
These opportunities are ideal for candidates who enjoy polished, people-focused environments and thrive in fast-paced, client-facing roles where no two days are the same.
The Responsibility
Responsibilities across these opportunities may include, but are not limited to:
- Acting as the first point of contact for visitors, clients and employees;
- Managing meeting rooms, office bookings and workplace requests;
- Coordinating day-to-day office, facilities and workplace operations;
- Supporting internal events, meetings and workplace activations;
- Managing mailroom, courier and logistics coordination;
- Liaising with vendors, contractors and building management teams;
- Maintaining presentation of shared office and client spaces, and;
- Delivering a high level of customer service within professional corporate environments.
The Expertise
The successful candidates will ideally have previous experience within reception, workplace coordination, facilities, hospitality, customer service or office support environments. You will present professionally, communicate confidently and enjoy working within dynamic, team-oriented environments.
Strong organisational skills, adaptability and the ability to manage competing priorities will be highly regarded. Candidates with transferable experience from hospitality, retail or customer-facing backgrounds are also encouraged to apply.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Caiti Elmore is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Up to $40ph + super | Immediate start | Gladesville
- Temp-to-perm opportunity | Warm & supportive team culture
- Varied admin, payroll & accounts role | Flexible hours
The Opportunity
Assistant Sydney is partnering with a highly regarded Australian business to recruit an Administration & Accounts Assistant into a varied, hands-on position supporting their close-knit office team based in Gladesville.
This is a genuinely lovely team environment – supportive, down-to-earth, and highly collaborative – suited to someone who enjoys being part of a smaller office where everyone contributes and works closely together.
Initially stepping in to assist with upcoming leave coverage, the role has strong long-term potential, with the opportunity to transition into a permanent position for the right person.
This opportunity will suit someone who enjoys a blend of administration, data entry, payroll support, and accounts tasks within a busy, fast-paced office environment.
The Role
Working closely with the wider office team, responsibilities will include:
- Payroll processing support
- High-volume data entry of supplier invoices
- Checking contractor invoices against hours worked
- Accounts payable administration
- General office administration and team support
- Assisting with filing, document management, and office coordination tasks
This is a Monday to Friday onsite role based in Gladesville, with flexibility around working hours where required.
The Expertise
This role suits someone who enjoys being part of a collaborative team environment and takes pride in being reliable, organised, and detail-oriented.
You will have:
- Previous administration and/or accounts support experience
- Strong data entry skills with high attention to detail
- Confidence using Microsoft Excel and Word
- Strong written and verbal communication skills
- A mature, team-focused attitude
- MYOB experience highly regarded
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Gioia Spano is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Support a highly regarded Australian asset management organisation
- Broad Executive Assistant & Office Manager position supporting senior leadership
- St Leonards location | Dynamic and collaborative office environment
The Opportunity
This is an exciting opportunity to join a well-established Australian organisation with a strong national presence and a collaborative corporate culture. Operating within a specialised asset-heavy sector, the business is recognised for its operational excellence, long-standing industry relationships, and commitment to delivering high-quality outcomes.
This varied and fast-paced role will see you supporting senior leadership while also playing a key role in ensuring the smooth day-to-day coordination of a professional office environment. The successful candidate will be highly organised, adaptable, and confident managing multiple priorities with professionalism and discretion.
The Responsibility
This position requires exceptional organisational skills, strong attention to detail, and the ability to manage competing priorities in a fast-paced environment. Responsibilities include but are not limited to:
- Provide high-level support to the CEO and Executive Leadership Team, including diary and meeting coordination.
- Prepare presentations, reports, agendas, and business documentation.
- Coordinate travel bookings across the business.
- Manage confidential information, expenses, and leadership communications.
- Oversee day-to-day office management, including facilities, supplies, onboarding, and vendor coordination.
- Coordinate office events, catering, and broader administration support for the Sydney office.
- Act as a key point of contact for internal and external stakeholders.
The Expertise
The ideal candidate will have previous experience supporting senior executives within a corporate environment and enjoy working in a varied, fast-paced role. You will be highly organised, proactive, and confident managing multiple priorities while maintaining a high level of professionalism and discretion.
Strong communication skills, attention to detail, and the ability to work both autonomously and collaboratively will be essential. You will also bring strong Microsoft Office capabilities, a solutions-focused approach, and a willingness to support the wider team where needed.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Victoria Lister is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Join a globally backed, high-growth technology business
- Support a commercially critical C-suite executive in a fast-paced, dynamic environment
- Exceptional culture and benefits that set this role apart from others!
The Opportunity
This is an opportunity to join a globally recognised technology business, continuing to scale rapidly due to investment, the business has built a strong reputation for innovation, performance and pace. Based in North Sydney, the environment is energetic, collaborative and highly people focused, with a modern culture that feels far more start-up than traditional corporate.
Supporting a commercially critical C-suite executive, this role supports a highly intelligent, fast-moving and globally connected leader who travels extensively and works at an incredibly fast pace where their priorities shift quickly. This executive requires an EA who can bring calm, unflappable and proactive nature into an otherwise fast-moving environment. Someone who enjoys pace and ambiguity, can confidently execute without needing heavy direction and naturally stays one step ahead will do well here.
The broader culture is highly collaborative with very little hierarchy internally. Leadership are approachable, the office environment is polished but casual, and the EA cohort are well connected and highly regarded across the business.
Key Responsibilities
As the Executive Assistant, your responsibilities will include, but are not limited to:
- Complex diary and calendar management across multiple time zones
- Extensive domestic and international travel coordination
- Managing expenses, itineraries, restaurants and logistics
- Coordinating meetings and senior stakeholder engagements
- Acting as a trusted right-hand support to a highly dynamic executive
- Providing personal support as required to relieve items of this executives plate
- Taking ownership of ad hoc tasks and bringing structure to a fast-moving environment
The Ideal Candidate
We are looking for someone who:
- Has significant experience supporting a C-suite executive in a 1:1 fashion
- Thrives in fast-paced, scale-up or high-growth environments
- Is calm, emotionally intelligent and highly proactive
- Can confidently operate with ambiguity and changing priorities
- Has strong judgement and naturally anticipates needs ahead of time
- Is polished and commercially savvy without being overly corporate and;
- Enjoys partnering closely with leadership and acting as a true extension of the executive
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Grace Jorgensen is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm. We build personal relationships with the best Office Support talent, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Work for a leading household name in the Australian banking sector
- Stunning modern offices located close to public transport
- 2-month Facilities Coordinator contract, starting immediately
This is an exciting opportunity to join a leading Australian financial institution with a strong national footprint and global reach, recognised for its stability, scale, and industry leadership. Our client is seeking a Help Desk Facilities Coordinator on a 2-month contract. This role plays an integral part in ensuring the office facilities are operating at the highest standard and that all stakeholders are fully supported within a premium office environment.
To be considered for this role, you must be immediately available with no planned leave over the next two months. Previous experience in a facilities coordinator role, or similar, is required. If you’re looking for your next opportunity, please apply.
The Responsibility
This position requires initiative, attention to detail and the ability to adapt quickly. Responsibilities include but are not limited to:
- Support day-to-day facilities coordination, including scheduling, task tracking, and maintenance activities
- Act as a key contact for internal stakeholders and vendors regarding maintenance requests, repairs, and service delivery
- Manage incoming facilities requests via phone and email, ensuring timely response and resolution
- Liaise with contractors and suppliers to ensure works are completed efficiently, cost-effectively, and to standard
- Maintain strong working relationships across teams to support smooth and responsive facilities operations
The Expertise
The ideal candidate will have 1+ years of facilities experience within a corporate environment. You will understand corporate expectations while bringing a warm, approachable, and professional manner. You will be reliable, resilient, and a natural problem-solver who enjoys both autonomous work and structured operational tasks. Strong MS Office skills and the ability to quickly learn new systems will be highly valued.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Victoria Lister is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Up to $100k package | Immediate start | Sydney CBD
- Work across multiple practice groups | Partner-facing exposure
- Structured flexibility | Leading national firm
The Opportunity
We are partnering with a leading national law firm to recruit a Team Executive into a highly visible, dynamic position supporting across multiple practice groups.
Rather than being tied to one desk, you’ll step into key Partner and senior stakeholder portfolios, providing seamless support during periods of leave and acting as a trusted go-to across the business – giving you exposure that is rarely offered in more traditional, siloed roles.
It’s a rare opportunity to gain broad exposure, deepen your billing expertise, and work with a range of high-performing teams – all within a structured and well-supported environment, where you’ll quickly build strong internal visibility and credibility.
The Role
You’ll be stepping into established desks, quickly getting up to speed and ensuring continuity across teams. Responsibilities will include:
- Managing complex diaries, inboxes and stakeholder coordination
- End-to-end billing and time entry (high volume, especially at EOM)
- Preparing legal documents, correspondence and matter management
- Coordinating travel and meetings
- Opening/closing matters and maintaining files
- Acting as a reliable, adaptable support across different teams and practice areas
Each team operates differently – giving you exposure to varying billing structures, workflows and Partner styles.
The Expertise
This role suits someone who enjoys variety and can confidently step into new environments.
You will have:
- 4–5+ years’ experience within a legal support role
- Strong billing experience (essential)
- Experience supporting Partners or senior stakeholders
- A proactive, adaptable approach with strong attention to detail
- The ability to quickly build rapport and hit the ground running
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Gioia Spano is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Remuneration in line with experience, benefits + 1 day WFH.
- Newly created role fit for an ambitious and experienced professional.
- Support live deals & investment workflows, ensuring smooth day-to-day execution.
The Opportunity
This is a rare opportunity to join a high-performing infrastructure investment team in a pivotal, embedded Executive Assistant role. Supporting a group of senior investment professionals, you will operate at the centre of a fast-paced, deal-driven environment, acting as a true right hand and ensuring the team runs seamlessly day-to-day.
You’ll be involved in everything from coordinating complex schedules to supporting live transactions and attending key meetings, giving you strong exposure to investment activity across major infrastructure assets. This role suits someone who thrives in a dynamic, high-performance culture and enjoys being deeply integrated within a team.
The Responsibility
You will provide comprehensive, end-to-end support across both administrative and operational functions, including:
- Managing complex, multi-time-zone diaries and coordinating competing priorities
- Organising meetings end-to-end, including logistics, materials, and follow-ups
- Attending key meetings, taking minutes, and tracking actions to completion
- Coordinating complex international travel, itineraries, and investor-related events
- Supporting team off-sites, conferences, and internal events
- Processing expenses, invoices, and maintaining accurate records and databases
- Assisting with preparation and formatting of presentations and investment materials
- Providing coordination support across live deals and project workflows
- Acting as a key liaison point for internal stakeholders and external partners
- Supporting onboarding and contributing to broader team and office operations
The Expertise
To be successful in this role, you will bring:
- Proven experience as an Executive Assistant or Senior PA supporting multiple senior stakeholders
- Strong organisational skills with the ability to manage high volumes of work with precision
- A proactive, solutions-focused mindset and exceptional attention to detail
- Advanced skills across Microsoft Office and virtual collaboration tools
- Excellent communication skills, with confidence engaging senior stakeholders
- High levels of discretion and professionalism
Exposure to financial services, investment, private equity, or a deal-driven environment will be highly regarded, but is not essential.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Issy Armati is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Ongoing temporary role – 11th May start
- Combine administration, events and marketing in this exciting role!
- Conveniently located in the heart of Sydney CBD | Working from home flexibility
The Opportunity
Our client is a leading global investment management and research firm, highly regarded within the industry. Based in the heart of the CBD, they are seeking a proactive and committed Team Assistant to join their collaborative team. This is a varied role combining administration, marketing, and events, offering a balanced 50/50 split across marketing and administrative responsibilities. You will play a key role within the team, liaising with stakeholders across the business to ensure smooth delivery of initiatives.
The Responsibility
Your duties and responsibilities will include, but not be limited to:
- Managing end-to-end processes to ensure product timelines and lead times are met, with consistent follow-up
- Driving decision-making by proactively chasing updates and ensuring deadlines are met, particularly ahead of conferences
- Coordinating conference logistics including merchandise, collateral preparation, packaging, and distribution
- Supporting marketing activity, ensuring materials are prepared and delivered on time
- Managing memberships, records, and renewals
- Coordinating travel for the sales team including flights, accommodation, and transport
- Acting as a central point of coordination for incoming requests across multiple stakeholders
- Supporting ad hoc event logistics including interstate activities
- Working closely with internal teams to ensure seamless delivery of sales and marketing initiatives
The Expertise
The ideal candidate will have a minimum of 2 years’ experience in an administration or Team Assistant role. Experience across marketing and events will be highly regarded. You will be a motivated team player with strong relationship-building skills, able to engage confidently with both internal and external stakeholders. Highly organised with a creative flair, you will take ownership of tasks and contribute to the successful delivery of marketing initiatives. Strong communication skills are essential, with the ability to adapt your approach depending on the audience and situation.
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Victoria Lister is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- $35 per hour + super | Medical Secretary | Cardiology clinic
- Kogarah location | 5-minute walk from train station
- Part-time, 3 days per week (Wed–Fri, 8:30am–5:00pm)
The Opportunity
Assistant Sydney is proud to partner with a well-established cardiology clinic based within a private hospital setting, seeking an experienced Medical Secretary to join their close-knit team.
This is a fantastic opportunity to step into a fast-paced, patient-facing role, supporting a small team of cardiologists and working closely with an experienced Practice Manager. You’ll play a key role in ensuring the smooth day-to-day running of the clinic, while delivering a high standard of care and professionalism to patients.
With a collaborative team environment and a strong focus on patient experience, this role will suit someone who enjoys being part of a busy, purpose-driven medical setting.
The Responsibilities
As Medical Secretary, your responsibilities will include:
- Managing phone enquiries and appointment bookings
- Welcoming patients and coordinating front-of-house activities
- Liaising with cardiologists, hospital staff, and referrers
- Handling billing, receipting, and Medicare processing
- Maintaining accurate patient records using HealthTrack
- Supporting the Practice Manager with day-to-day clinic operations
The Expertise
We’re looking for a confident and organised Medical Secretary who thrives in a busy clinical environment.
You will bring:
- Previous experience in a medical receptionist/secretarial role
- Strong communication skills and a professional, patient-focused manner
- The ability to manage competing priorities and work efficiently
- High attention to detail and accuracy
- Experience with HealthTrack or similar systems (e.g. Genie) is highly regarded
- Reliability and a proactive approach
The Next Step
If you’re available immediately and looking for a stable, part-time opportunity within a supportive medical team, we would love to hear from you.
Please apply via the link. Gioia Spano is managing this search and will be in touch with shortlisted candidates.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
- Medical Secretary | Be the face of a highly regarded specialist practice
- Lower North Shore location | Onsite parking available
- Up to $42 p/h + super | Part-time, 4 days per week (Mon–Thurs, 8:30am–4:30pm | some flexibility)
The Opportunity
Assistant Sydney is proud to partner with a highly respected private specialist in women’s health, seeking a warm and experienced Medical Secretary to become the key point of contact within her practice.
This is a rare opportunity to step into a front-facing, patient-focused role where you will truly take ownership of the day-to-day running of the practice. Supporting a down-to-earth and well-regarded specialist, you’ll play a pivotal role in ensuring patients feel welcomed, supported, and cared for at every stage of their journey.
With a long-standing team and a reputation built on trust and empathy, this role will suit someone who values stability, connection, and delivering exceptional patient care.
The Responsibility
As Medical Secretary your responsibilities will include:
- Managing phone enquiries and appointment bookings
- Welcoming and meeting patients, particularly first-time visitors
- Handling billing, receipting, and Medicare processing
- Liaising with hospitals, theatres, and labour wards
- Typing and formatting brief medical correspondence
- Maintaining accurate patient records
- Ensuring the smooth, efficient day-to-day running of the practice
The Expertise
This role is all about manner and care.
We’re looking for someone who brings a warm, professional and empathetic approach, and who genuinely enjoys supporting patients in what can often be a sensitive and important time in their lives.
You will have:
- A polished and friendly communication style, particularly on the phone
- A calm, patient and solutions-focused mindset
- Previous experience as a Medical Secretary or within a specialist/medical setting
- Strong attention to detail and organisational skills
- Experience with Genie (highly regarded)
- A desire for a stable, long-term opportunity within a close-knit, supportive team
The Next Step
If this role aligns with your experience and career objectives, please apply via the link. Gioia Spano is managing the search and will respond to candidates progressing to the next stage
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
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