• EA role in a boutique accounting firm, supporting directors and accountants
• Own ASIC admin, support BAS/IAS processes and manage key clients
• Permanent role in a relaxed, family-style office with variety and appreciation

The Opportunity

Step into a senior-style executive assistant role in a close-knit boutique accounting firm where the culture is genuinely family-like, friendly and laid back, without losing its professional edge. You will be at the centre of the practice, partnering directly with the directors and senior accountants and becoming the trusted “right hand” who keeps their days running smoothly and their clients looked after. In this role you will enjoy real ownership across diaries, client workflows and key accounting administration, so your work has visible impact rather than feeling like back-office support.​
  
Join a collaborative team that values integrity, respect, teamwork and achievement, and where your ideas to improve processes and client experience are genuinely welcomed. The environment is relaxed and down to earth with the stability of a full-time, permanent position and the variety that comes from working across different clients, deadlines and projects. This is an ideal next step for an experienced EA who loves professional services but wants a more personal, supportive, close-knit office where you are known, appreciated and trusted to run your space.​
  
The Responsibility​

• Manage complex diaries and inboxes for directors, including prioritising meetings, emails and key actions, and keeping workflows under control;
• Coordinate client meetings (onsite and virtual), including scheduling, logistics and preparation of professional meeting packs and documentation;
• Prepare and manage correspondence and documents, ensuring accuracy, confidentiality and timely turnaround for clients and stakeholders;
• Liaise with clients, the ATO and ASIC on administrative matters, representing the firm in a professional and approachable manner;
• Lead ASIC-related administration, including preparation and lodgement of company secretarial and compliance forms, and coordinating ASIC interactions;
• Support BAS and IAS processes with related administration, tracking deadlines and helping ensure requirements are met on time;
• Provide broader office support as the key EA, helping maintain a smooth, well-run and friendly office environment.

The Expertise

You bring a minimum of three years’ experience as an executive assistant or senior administrator within an accounting firm or professional services environment, with proven exposure to ASIC lodgements and company secretarial or compliance tasks. You are familiar with BAS and IAS processes and have supported accountants or bookkeepers with related administration. You have strong Microsoft Office skills across Outlook, Word and Excel, along with exceptional attention to detail, accuracy and discretion when handling confidential information. You communicate clearly and professionally, with a polished yet approachable style, and are known for your proactive, solutions-focused attitude and comfort in taking ownership and improving processes.

Next Steps

If you believe you would be well-suited to this opportunity, please apply online today! For any questions, please contact Alice Grieve on 0447 890 569 for a confidential discussion.

About Assistant Sydney
  
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. 
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.