• National Business | High-Impact, Fast-Paced Role
• Partner 1:1 with a dynamic, influential COO in a pivotal period of growth
• Drive cadence, influence outcomes and play a central role in business execution

The Opportunity

This is an exceptional opportunity for a polished and highly capable Executive Assistant to support a transformative and fast-paced Chief Operating Officer within a major national organisation. The business operates in a complex, operationally intensive environment and is undergoing a significant uplift in efficiency, structure and leadership cadence.
The COO is seeking a true partner – someone who brings control, rhythm and foresight to her world. This role goes far beyond traditional EA tasks. You will be the central point of coordination across her executive team, a trusted advisor, and the person who ensures priorities stay on track.
This is a role for someone who enjoys taking full ownership, influencing outcomes, and ensuring nothing falls through the cracks.

The Role

As the COO’s right hand, your responsibilities will include:

• Driving daily priorities through structured morning check-ins and alignment
• Complex diary, meeting and travel management across multiple states
• Acting as a gatekeeper and managing external stakeholders, including major retail partners
• Running point on follow-ups, key actions and WIP items across senior leaders
• Supporting board and event coordination, agendas, minutes and communications
• Helping shape the COO’s internal and external profile, including brand-building activities
• Protecting her time, managing bottlenecks, and ensuring communication is polished and well-received
• Supporting with expenses, approvals and operational workflow
• Joining key meetings to provide the “pulse” of the room and help guide next steps

The Expertise

To be considered, you will bring:

• 5+ years’ experience as an EA supporting C-suite, senior executives or equivalent
• Refined EQ, sound judgement and absolute discretion – confidentiality is paramount
• Confidence managing strong personalities and navigating senior stakeholder environments
• A natural ability to drive cadence, accountability and follow-through
• Maturity, intuition and the ability to “read the room” and stay three steps ahead
• Experience across logistics-heavy, operational or fast-paced industries is advantageous
• Strong written communication and an ability to finesse messaging when needed
• A polished, composed and relationship-led presence

Above all, we’re looking for someone who takes control, brings clarity, and becomes indispensable to a leader who is lifting the organisation to its next level.

The Next Step

If you would like further information on this opportunity, please call Grace Jorgensen on 0499 910 241 for a confidential discussion. Alternatively, apply online with an updated resume today!
  
About Assistant Sydney

Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.