- Support senior leaders within a globally recognised investment firm.
- High level of autonomy, trust and responsibility.
- Work in a fast-paced, high-performance environment | No two days are the same.
The Opportunity
Join a highly regarded global investment firm as an Executive Assistant supporting a Managing Director and Director within a high-performing Sydney team. This is a fast-paced, high-intensity EA role where complex calendar management is at the heart of the position. Supporting senior executives alongside a broader team of 3-4 VPs and Associates, you will be managing diaries that are constantly changing, shifting priorities and last-minute requests.
You will thrive in this environment if you are highly responsive, calm under pressure and naturally one step ahead. This is not a role for someone who needs every day to look the same.
The Responsibility
- Manage complex and constantly changing calendars
- Navigate last-minute changes, competing priorities and diary conflicts with confidence
- Work closely with VPs and Associates to coordinate meetings and team requirements
- Coordinate domestic and international travel, including changes and detailed itineraries
- Anticipate priorities and proactively manage your executives’ time
- Coordinate internal and external meetings with senior stakeholders
- Prepare executives for meetings and ensure all logistics are organised
- Manage correspondence, follow-ups and general administrative requirements
- Act as a trusted and highly discreet point of support to your executives.
The Expertise
- Proven EA experience supporting senior executives in a fast-paced environment
- Exceptional calendar management skills and confidence managing constantly shifting diaries
- Highly organised, proactive and able to reprioritise quickly
- Calm, solutions-focused and comfortable working with urgency
- Strong communication and stakeholder management skills
- Excellent attention to detail and sound judgement
- Discreet and professional, with the ability to manage confidential information
- Naturally responsive and willing to go the extra mile when required
- While there is no expectation to work outside standard hours, being comfortable with occasional out-of-hours responsiveness is advantageous
The Next Step
If this role aligns with your experience and career goals, please apply via the link. Issy Armati is managing the search and will respond to candidates progressing to the next stage.
About Assistant Sydney
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.
