• Join a supportive and engaged legal and governance team
• Start mid-July 2025 and support the team through to May 2026
• Flexibility to support a hybrid working model

The Opportunity 

Are you an Executive Assistant with experience supporting a CEO, C-suite, or board of directors? This is your opportunity to step into a unique role, titled Board Services Manager, where you’ll work closely with non-executive directors, coordinate board meetings, and support business-critical processes in a professional and fast-paced environment. Perfect for a high-performing EA who thrives on responsibility and values discretion, detail, and impact. Join a collaborative and high-performing legal team, supporting the coordination of company secretary duties, business operations, and board activities.

The Responsibility

• Board & Governance Support: Coordinate and manage board and committee meetings (two boards with overlapping members), including preparation of agendas, minute templates, document loading and post-meeting follow-up.
• Stakeholder Engagement: Act as a key point of contact for three Non-Executive Directors, internal leadership and external stakeholders.
• Administrative Support: Provide logistical support to NEDs including travel and accommodation; maintain key governance registers (e.g., director bios, meeting attendance, disclosures of interest).
• Process Coordination: Collaborate across departments to ensure the smooth functioning of board and management committee processes.
• Systems & Tools: Confidently use governance platforms such as Diligent Entities (preferred), SharePoint, and the Microsoft Office suite.

The Expertise

The expert we are looking for will have the following experience and qualities:

• Experience in a board-facing or governance-focused role, or as an Executive Assistant supporting senior executives (ideally a CEO).
• Strong organisational and prioritisation skills, with the ability to manage a high-volume workload and shifting priorities.
• Highly developed verbal and written communication skills.
• Friendly, flexible and professional approach with a proactive mindset.
• Exposure to corporate governance principles, with a keen eye for detail and confidentiality.

The Next Step

Please apply now with your updated resume or reach out to Isabella Armati on 0417 937 303 for more information.

About Assistant Sydney
  
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on a temporary and permanent basis.