• Hybrid work model afforded, reflecting genuine flexibility
• Support a humble, unassuming and genuine leader
• $130-140k package, experience dependent

The Opportunity

Assistant Sydney is proud to partner with a highly regarded and values-driven financial services business renowned for its people-first culture. This is an exciting opportunity for a high-level Executive Assistant to support a CEO known for their humble, unassuming, and genuine approach — playing a pivotal role in shaping the dynamic of the executive office and influencing key business outcomes.
The organisation is looking to redefine the Executive Assistant role — seeking someone with a broad skill set who can go beyond traditional EA duties to act as a trusted advisor and sounding board to the CEO. This role will suit a candidate with exceptional emotional intelligence, who can provide proactive support, influence decisions with subtlety, and foster connection across the wider EA team.
In return, this role offers unparalleled exposure to senior leadership, the opportunity to contribute to meaningful work, and the chance to be part of an organisation that genuinely values heart, humility, and collaboration.
  
The Responsibility

This role involves high-level, intricate support to the CEO, with responsibilities including:

• Calendar Management: Scheduling meetings, managing priorities, and resolving potential conflicts for internal and external stakeholders;
• Inbox Management: Overseeing the CEO’s inbox — actioning, prioritising, and responding where appropriate;
• CEO Support: Keeping the CEO informed on internal tasks, approvals, board requirements, and committee obligations;
• Board Coordination: Collaborating with the Company Secretary to manage board-related tasks and logistics;
• Travel Management: Coordinating domestic and international travel including itineraries;
• Meeting Management: Taking minutes during ELT meetings, ensuring follow-ups and action items are completed;
• Document Preparation: Assisting with the preparation and formatting of presentations, letters, and reports using MS Office Suite and;
• Stakeholder Communication: Facilitating communication between key stakeholders, primarily the ELT and the Board.

The Expertise

To be considered for this role, you will have a minimum of 7+ years of experience as a senior-level EA, ideally supporting C-suite executives in fast-paced, complex environments. Experience within financial services, insurance, or a similarly regulated corporate environments is highly advantageous.
In demand is a candidate who embodies the following qualities:

• Emotional Intelligence & Diplomacy: The ability to guide and challenge the CEO with care and discretion, influencing decisions without friction.
• Low Ego, High Impact: A collaborative team player who thrives in a non-hierarchical environment and champions a “one-team” mentality.
• Community Builder: A natural connector who can foster cohesion and camaraderie across the EA cohort without adopting a ‘them and I’ mentality.
• Proactive & Solutions-Focused: Someone who anticipates needs, optimises efficiency, and is always one step ahead.
• Exceptional Communicator: Clear, concise, and confident in representing the CEO’s voice across all levels of the organisation.

The Next Step

If you would like further information on this opportunity, please call Grace Jorgensen on 0499 910 241 for a confidential discussion. Alternatively, apply online with an updated resume today!

Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. 
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.