• Hybrid working and a culture that supports work-life balance
• Support a senior leader in every sense of the word – an all-encompassing role
• Impressive global business with market leading perks

The Opportunity

An exclusive opportunity to support a high-profile leader in a global, fast-paced environment. We are seeking a highly skilled Executive Assistant to provide high-level support to the Director, APAC at a leading global company. Why Join? Let us tell you more. You will be afforded the opportunity to join a fortune 500 company recognised as one of the world’s best workplaces and a consistent employer of choice. Career growth and development is top of their priority list supporting employees with ongoing training, leadership programs, and career progression opportunities. Competitive compensation and benefits including comprehensive health & wellness entitlements. Hybrid working options and a culture that supports work-life balance. Cutting-edge innovation – be part of a forward thinking company that are pioneers in their field. Inclusive and supportive culture that is highly values-driven and fosters diversity, collaboration, and recognition. If you are a high-calibre Executive Assistant who thrives in an environment where relationships and impact matter, we want to hear from you.
  
The Responsibility
  
Supporting a Senior Leader, with responsibilities including:

• Oversee calendar scheduling, coordinating meetings with internal and external stakeholders;
• Monitor emails ensuring timely responses, proactively flagging, prioritising or actioning;
• Arrange extensive domestic and international travel, including itinerary preparation;
• Manage expenses, invoices and budgets;
• Prepare, proofread, and manage key reports, presentations, and business documents;
• Schedule and coordinate internal meetings for the Leadership Team;
• Attend meetings, compile and distribute key actions, and follow up as required;
• Prioritise tasks and deadlines to enhance workflow efficiency and align with strategic goals and;
• Manage projects by coordinating timelines, resources, and stakeholders to ensure successful completion.

The Expertise
  
To be successful in this role, you will have;

• 5+ years of experience as an EA supporting senior business leaders in fast-paced, global environments;
• Strong organisational and time-management skills to handle complex scheduling and travel coordination;
• Proficiency in Microsoft Office Suite and relevant tools (e.g. OneNote, expense management systems);
• A proactive approach with the ability to anticipate needs and solve problems independently;
• Experience managing multiple priorities and deadlines in a dynamic, high-pressure setting;
• Excellent interpersonal skills to collaborate effectively with senior executives, EAs, and cross-functional teams;
• A high level of discretion and professionalism in handling confidential information and;
• Exceptional communication skills—clear, concise, and confident in representing the Director across all levels of the organisation.

The Next Step
  
If you would like further information on this opportunity, please call Grace Jorgensen on 0499 910 241 for a confidential discussion. Alternatively, apply online with an updated resume today!
  
About Assistant Sydney
  
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. 
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.