• Join a prestigious global investment firm.
• Newly created Executive Assistant role.
• Salary package offered in line with experience.

The Opportunity 

We’ve partnered with a global investment leader to appoint an Executive Assistant to provide high-level support to two Managing Directors. This is a unique opportunity to work at the heart of a dynamic and fast-paced financial services environment, supporting senior executives across private markets.
In this newly created, pivotal role, you will deliver proactive and confidential support across a wide range of administrative and coordination duties. You’ll need to be highly organised, detail-oriented, and calm under pressure, with a strong sense of initiative and the ability to anticipate the needs of the executives you support.

The Responsibility

This role will require you to master the following:

• Full inbox and calendar management, including meeting coordination and conference call scheduling;
• Organise complex domestic and international travel, including approvals, flights, hotels, visas, and ground transport;
• Prepare and format business documents including reports, presentations, agendas, and correspondence;
• Submit and manage expense claims and reimbursements;
• Provide general administrative assistance including scanning, printing, and binding;
• Liaise with internal teams and departments to ensure seamless execution of business priorities;
• Provide hands-on assistance with internal events, initiatives, and office activities;
• Undertake occasional ad hoc assignments as required by the local leadership team.

The Expertise

We’re seeking an Executive Assistant with approx. 8 years’ experience in a similar role, ideally within corporate or financial services environments. You’ll be a confident communicator with excellent interpersonal skills, highly dependable, proactive, and comfortable working in a fast-paced, high-performance setting. Flexibility, discretion and professionalism are key, along with strong Microsoft Office proficiency.

The Next Step

Please apply now with your updated resume or reach out to Isabella Armati on 0417 937 303 for more information.

About Assistant Sydney
  
Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on a temporary and permanent basis.