• One of the world’s top tech companies | Support a fast paced team
• 12 month contract: ASAP Start | Competitive hourly rate
• Melbourne CBD, hybrid working

The Opportunity   

Our client is a leading global technology organisation with offices across Asia Pacific and the USA. Based in their Melbourne office, you can expect a fast-paced, high-performing and collaborative environment where no two days will be the same. This is a varied opportunity for an organised, proactive and adaptable support professional who enjoys working with senior stakeholders and contributing to the smooth running of a busy team.

The ideal candidate will have strong communication skills, a high level of emotional intelligence and the ability to take initiative, manage competing priorities and provide reliable executive and administrative support in a confident and autonomous manner.

The Responsibility
 
Your role as Executive Coordinator will include but not be limited to:

• Provide executive support, including complex diary management, travel arrangements, expense management and event coordination.
• Support the day-to-day coordination and operations of a busy team, helping manage priorities, workflows and key business activities.
• Coordinate team meetings, business reviews and leadership events, including preparing agendas, presentations, meeting materials and tracking action items.
• Assist with business reporting, gathering information and preparing updates and presentations, reports and insights to support planning and decision-making.
• Coordinate team administration, including onboarding, purchase orders, invoices and general operational requirements.
• Build and maintain strong relationships with internal stakeholders and external partners, acting as a key point of contact and helping ensure priorities are managed effectively.
• Additional ad hoc tasks as required. 

The Expertise
 
You’ll have previous experience in an Team Assistant, Administration or Business Support role, ideally within a fast-paced corporate environment. You’ll be highly organised, proactive and confident managing competing priorities while supporting multiple stakeholders. Strong communication skills, excellent attention to detail and proficiency across Microsoft Office are essential. You’ll be a natural self-starter who can work autonomously, take initiative and adapt to changing priorities.

The Next Step

If this role aligns with your experience and career objectives, please apply via the link. Victoria Lister is managing the search and will respond to candidates progressing to the next stage.

About Assistant Sydney

Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. 
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.