• Provide key administrative support for executives and team members within a dynamic environment, coordinating diaries, meetings, and travel arrangements.
• Contribute to a collaborative team culture focused on delivering high-quality results, driving innovation, and supporting professional growth.
• Play a vital role in ensuring smooth day-to-day operations, assisting with onboarding processes, expense management, and organisation of team events and projects.
• Excellent benefits on offer, including an annual bonus, additional annual leave days, health and wellbeing benefits, flexible working (4:1).

The Opportunity

Join a leading Australian organisation that manages a large and diverse portfolio of high-quality real assets across the nation, spanning the property and infrastructure sectors. With decades of experience and a strong reputation for innovation, this business is known for delivering value and impactful solutions for clients, investors, and the community. The company’s collaborative culture promotes growth, professional development, and a forward-thinking approach, making it a workplace where your contribution truly matters.

As a Team Assistant you will play a pivotal role in supporting executives and contributing to a high-performance, collaborative work culture. This opportunity offers the chance to provide exceptional administrative support, ensuring smooth day-to-day operations and an environment where innovation, learning, and growth are central values.

The Responsibilities

Key responsibilities in this role include:

• Arrange travel bookings, manage diaries, coordinate day-to-day activities, organise meetings, and catering as required
• Support monthly corporate card reconciliations, invoice approvals, and personal expense reimbursements
• Assist with general administrative activities such as document management, scanning, printing, report compilation, and mail distribution
• Prepare team meeting agendas, minutes, and coordinate follow-up actions
• Assist with onboarding new starters, liaising with IT for equipment setup and induction
• Organise team events and conferences, including logistics, catering, and materials preparation
• Provide overflow and ad hoc support to the Executive Assistant as needed.

The Expertise

We are seeking someone with:

• Experience working in a corporate environment, ideally within infrastructure, finance or property;
• Proven organisational, multitasking, and time management skills;
• Attention to detail and strong integrity;
• Great stakeholder management skills, and excellent interpersonal and communication skills;
• Proactive problem-solving abilities and high level of initiative;
• Ability to thrive in a dynamic, fast-paced team setting.

The Next Step

For a confidential discussion, please contact Isabella Armati on 0417 937 303 or email isabella@assistantsydney.com.au. Alternatively, apply now with your updated resume.

About Assistant Sydney

Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on a temporary and permanent basis.