The Opportunity

An exciting opportunity exists for an experienced Executive Assistant to partner with the CEO of a highly regarded, dynamic and complex organisation.

This is a high-trust, high-impact position within a fast-paced corporate environment, requiring an individual who can operate with considerable autonomy, judgement and discretion. Acting as a genuine extension of the CEO, you will play a critical role in protecting their time and focus, managing competing priorities and ensuring key decisions, commitments and actions are progressed with discipline.

Working closely with the Executive Leadership Team, Board members and senior stakeholders across the business, you will also take ownership of executive coordination, governance processes and the broader assistant network.

This is an opportunity for a sophisticated, forward-thinking EA who enjoys operating beyond traditional executive support and is passionate about leveraging technology and AI to improve the way business is done.

The Responsibility

• Act as a trusted partner and gatekeeper to the CEO, confidently managing competing priorities, triaging requests and protecting their time and attention.
• Proactively manage a complex executive diary, ensuring the CEO is well prepared for meetings, commitments and travel, with all relevant agendas, papers and briefing materials coordinated in advance. 
• Coordinate domestic and international travel arrangements, accommodation and detailed itineraries, ensuring seamless execution and follow-through. 
• Own the Executive Leadership Team meeting cadence, coordinating agendas, papers and minutes, while tracking key decisions and actions through to completion. 
• Coordinate executive and Board governance requirements, working closely with senior stakeholders to manage papers, approvals, deadlines and relevant submissions. 
• Provide broader leadership across the EA and administrative network, fostering collaboration, consistency and accountability while building strong relationships across the business.
• Leverage Microsoft 365 and AI tools to improve executive support, streamline workflows and identify opportunities to enhance productivity and efficiency

The Expertise

• Demonstrated experience as a senior Executive Assistant supporting a CEO, Managing Director or equivalent executive within a complex corporate environment.
• Exceptional prioritisation, gatekeeping and organisational skills, with strong commercial judgement and the ability to anticipate needs, manage competing priorities and think several steps ahead.
• Highly accountable and detail-oriented, with exceptional discretion, integrity and judgement when handling confidential and commercially sensitive matters.
• Confident engaging with senior executives, Board members and external stakeholders, with the ability to influence, coordinate and build relationships without formal authority. 
• Excellent written and verbal communication skills, including the ability to prepare polished executive correspondence, presentations, briefing materials and high-quality meeting minutes. 
• Demonstrated confidence and capability using Microsoft 365 and AI tools to improve workflows, synthesise information and enhance executive productivity. 
• A proactive, solutions-focused approach, comfortable operating in ambiguity, taking ownership and progressing matters independently without requiring detailed direction.
• Experience within property, investment management, financial services or another complex corporate or professional services environment will be advantageous.

The Next Step

If this role aligns with your experience and career objectives, please apply via the link. Isabella Armati is managing the search and will respond to candidates progressing to the next stage.

Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. 
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.