• Join one of Australia’s leading independent wealth management firms
• Beautiful newly renovated Sydney CBD office overlooking the Harbour
• Varied front-of-house and office support role with an exceptional team culture

The Opportunity

Are you looking to build your career within a professional corporate environment?

Our client is a leading independently owned financial services firm, providing investment, wealth management and corporate advisory services to private clients, institutions and listed companies across Australia. Renowned for delivering exceptional service, they have built a strong reputation within the industry and pride themselves on their collaborative and professional culture.

An exciting opportunity has become available for an enthusiastic Office Assistant to become the face of their Sydney office. Based in a beautifully renovated CBD office with Harbour Bridge views, you’ll play a key role in creating an outstanding experience for clients and visitors while supporting the wider team with the smooth day-to-day running of the office.

This is a varied, people-focused position that would suit someone who enjoys building relationships, thrives in a fast-paced environment and takes pride in creating a welcoming and professional workplace.

The Role

As the Office Assistant, your responsibilities will include:

• Welcoming clients and visitors, creating a professional first impression
• Managing incoming phone calls and directing enquiries
• Coordinating meeting rooms, including Zoom and Microsoft Teams meetings
• Preparing refreshments and catering for meetings
• Assisting clients with onboarding to the company’s online portal
• Ordering stationery, kitchen supplies, office equipment and furniture
• Coordinating mail, couriers and deliveries
• Processing expense claims and reimbursements
• Assisting with domestic travel bookings
• Coordinating office events and team functions
• Providing administration support across the wider business
• Supporting the Office Manager with day-to-day office operations
• General administration and ad hoc duties as required

The Expertise

The successful candidate will enjoy working with people and thrive in a fast-paced, client-focused environment.

Previous experience in reception, office administration or another customer-facing role will be highly regarded. Exposure to the financial services or professional services sectors will be viewed favourably; however, candidates from hospitality, hotels or other premium service-focused industries looking to transition into a corporate environment are also strongly encouraged to apply.

You’ll also have:

• Outstanding communication and interpersonal skills
• A professional and polished presentation
• Strong organisational skills and excellent attention to detail
• Confidence using Microsoft Office, Teams and Zoom
• A proactive attitude and willingness to help wherever needed
• The ability to manage multiple priorities while maintaining exceptional customer service

The Next Step

If this opportunity aligns with your experience and career aspirations, please apply via the link. Gioia Spano is managing this search and will respond to candidates progressing to the next stage.

About Assistant Sydney

Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. 

Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.